Cleaning & Hygiene Services Tender

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04c765-2025-08-22T11:33:18+01:00",
    "date": "2025-08-22T11:33:18+01:00",
    "ocid": "ocds-h6vhtk-04c765",
    "description": "BHC reserves the right at any time to: - reject any or all responses and to cancel or withdraw from this tender process at any stage; - award a contract without prior notice; - change the basis, the procedures and timescales set out or referred to within the Invitation to Tender; or - require a bidder to clarify any submissions in writing and/or to provide additional information. Bidders who wish to participate in this procurement will be required to provide contact details before downloading the tender documents. Bidders who fail to provide their details to BHC or register in this manner will not receive any clarifications or updated information provided by BHC during the tender process. The costs of responding to this notice and participation in the process will be borne by each bidder. All discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of both parties.",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-04c765",
        "legalBasis": {
            "id": "32014L0025",
            "scheme": "CELEX"
        },
        "title": "Cleaning & Hygiene Services Tender",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "90919200",
            "description": "Office cleaning services"
        },
        "mainProcurementCategory": "services",
        "description": "Belfast Harbour Commissioners (BHC) is conducting a competitive tender exercise for appointment of a service provider to provide cleaning & hygiene services for BHC within the Harbour Office along with six offsite buildings within Belfast Harbour Estate. Tenders are sought from service providers who are able to meet the high standard of service delivery required and one which will particularly protect the integrity of the listed building and its contents. The Harbour Office is a listed building with many priceless artefacts, paintings and sculptures which must be cared for to the highest standard at all times. It is currently anticipated that any contract entered into by BHC will be for an initial three (3) year period. BHC shall have the option, acting at its discretion, to extend on an annual basis thereafter on up to two subsequent occasions of twelve (12) months each time, up to a maximum total period of five (5) years.",
        "value": {
            "amount": 800000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Belfast Harbour Commissioners (BHC) is conducting a competitive tender exercise for appointment of a service provider to provide cleaning & hygiene services for BHC within the Harbour Office along with six offsite buildings within Belfast Harbour Estate. Tenders are sought from service providers who are able to meet the high standard of service delivery required and one which will particularly protect the integrity of the listed building and its contents. The Harbour Office is a listed building with many priceless artefacts, paintings and sculptures which must be cared for to the highest standard at all times. It is currently anticipated that any contract entered into by BHC will be for an initial three (3) year period. BHC shall have the option, acting at its discretion, to extend on an annual basis thereafter on up to two subsequent occasions of twelve (12) months each time, up to a maximum total period of five (5) years. Additional information: Price is not the only award criterion and all criteria are stated only in the procurement documents",
                "value": {
                    "amount": 800000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "options": {
                    "description": "It is currently anticipated that any contract entered into by BHC will be for an initial three (3) year period. BHC shall have the option, acting at its discretion, to extend on an annual basis thereafter on up to two subsequent occasions of twelve (12) months each time, up to a maximum total period of five (5) years."
                },
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90911100",
                        "description": "Accommodation cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN06"
                    },
                    {
                        "region": "UKN06"
                    }
                ],
                "deliveryLocation": {
                    "description": "Belfast Harbour Estate"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.belfast-harbour.co.uk/corporate/tenders",
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "submissionTerms": {
            "depositsGuarantees": "BHC reserves the right to require bonds, deposits, guarantees or other forms of undertaking or security to ensure proper contractual performance.",
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "contractTerms": {
            "tendererLegalForm": "Subject to the status and involvement of the parties, BHC may require the parties to commit to joint and several liability in respect of the contract. Alternatively, BHC may require the lead operator to take total responsibility or a consortium to form a legal entity before entering into any contract."
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2025-01-24T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2025-01-24T12:01:00Z"
        },
        "bidOpening": {
            "date": "2025-01-24T12:01:00Z"
        },
        "hasRecurrence": false,
        "reviewDetails": "BHC will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to all bidders. The standstill period provides time for unsuccessful bidders to challenge the award decision before the contract is entered into. The Utilities Contracts Regulations 2016 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland)."
    },
    "parties": [
        {
            "id": "GB-FTS-83225",
            "name": "BELFAST HARBOUR COMMISSIONERS",
            "identifier": {
                "legalName": "BELFAST HARBOUR COMMISSIONERS",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "streetAddress": "Harbour Office,Corporation Square",
                "locality": "BELFAST",
                "region": "UKN06",
                "postalCode": "BT1 3AL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "h.smyth@belfast-harbour.co.uk",
                "url": "https://www.belfast-harbour.co.uk/corporate/tenders"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.belfast-harbour.co.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CE_ACTIVITY",
                        "id": "PORT_RELATED_ACTIVITIES",
                        "description": "Port-related activities"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-9400",
            "name": "High Court of Justice in Northern Ireland",
            "identifier": {
                "legalName": "High Court of Justice in Northern Ireland"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, Chichester Street",
                "locality": "Belfast",
                "postalCode": "BT1 3JF",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-158704",
            "name": "Belfast Harbour",
            "identifier": {
                "legalName": "Belfast Harbour",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "streetAddress": "Harbour Office, Corporation Square",
                "locality": "Belfast",
                "region": "UKN06",
                "postalCode": "BT13AL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Heather Smyth",
                "email": "h.smyth@belfast-harbour.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.belfast-harbour.co.uk",
                "classifications": [
                    {
                        "scheme": "TED_CE_ACTIVITY",
                        "id": "PORT_RELATED_ACTIVITIES",
                        "description": "Port-related activities"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-1750",
            "name": "High Court of Justice in Northern Ireland",
            "identifier": {
                "legalName": "High Court of Justice in Northern Ireland"
            },
            "address": {
                "locality": "Belfast",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-158704",
        "name": "Belfast Harbour"
    },
    "language": "en",
    "awards": [
        {
            "id": "050820-2025-1",
            "relatedLots": [
                "1"
            ],
            "status": "active"
        }
    ],
    "contracts": [
        {
            "id": "050820-2025-1",
            "awardID": "050820-2025-1",
            "status": "active",
            "dateSigned": "2025-08-07T00:00:00+01:00"
        }
    ]
}