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Fully Managed Vending Service

Aneurin Bevan University Health Board

This public procurement record has 3 releases in its history.

AwardUpdate

01 Sep 2026 at 10:41

Award Notice
Award

13 May 2025 at 16:10

Award Notice
Tender

12 Dec 2024 at 15:57

Tender Notice
Summary of the contracting process

Aneurin Bevan University Health Board procured a fully managed vending service for staff, patients and visitors. The service covers confectionery, snacks, cold drinks and hot drinks, with availability around the clock, every day of the year. The appointed provider must supply vending machines free on loan, install them, keep them stocked to an agreed schedule, and provide cleaning, maintenance and repairs. The arrangement also requires the supplier to pay commission to the Health Board. This is a vending-machine and vending-ingredient service (CPV 42933000 and 15894500), delivered across the Health Board’s sites in East Wales, including the Gwent Valleys and the Newport and Monmouthshire area. NHS Wales Shared Services Partnership Procurement Services, hosted by Velindre University NHS Trust, managed the procurement.

The procurement has been awarded through an open procedure and the contract is active. J.D.J. Vending Services Ltd, an SME based in Cwmbran, was selected for the single lot. The award date was 13 January 2025 and the contract was signed on 1 May 2025. The awarded contract value is £3,254,056.20 including the published currency of GBP; the tender’s stated estimated value was £1 GBP. The contract period is 3,240 days, with a possible six-year extension in two three-year increments. Bids were evaluated using technical questions weighted at 60% and price at 40%. Six electronic bids were received, all from SMEs. Bids and the required electronic catalogue were submitted in English. The procurement is identified as recurring in 2034.

This outcome demonstrates established demand from a large NHS health board for a supplier able to run a distributed, unattended retail operation across healthcare sites. A credible competitor would need the operational capacity to install and manage vending machines at multiple locations, maintain continuous availability for staff, patients and visitors, and organise frequent replenishment. It would also need in-house or contracted capability for cleaning, preventative maintenance and repairs, together with the commercial model to provide machines on loan and return commission to the Health Board. The successful supplier was an SME, and all six bidders were SMEs, indicating that the requirement can be pursued by specialist vending operators rather than only national facilities-management groups. Strong technical responses matter more than price alone, with quality carrying the larger evaluation weighting.

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Notice Information

Notice Title

Fully Managed Vending Service

Notice Description

ABUHB is seeking the services of an experienced vending service provider with proven capacity, capability, and commitment to provide a vending service for confectionary, snacks, cold drinks and hot drinks available 24 hours per day, 7 days a week, 365 days a year for its staff, as well as patients and visitors. The supplier shall provide a fully managed vending machine service which includes: Installation of vending machines (all machines must be provided free, on loan) Frequent stocking of machines in accordance with the schedule as a minimum. Cleaning, maintenance and repair of machines. Payment of commission to ABUHB.

Lot Information

Lot 1

The provision of a service provider with proven capacity, capability, and commitment to provide a vending service for confectionary, snacks, cold drinks and hot drinks available 24 hours per day, 7 days a week, 365 days a year for its staff, as well as patients and visitors. The supplier shall provide a fully managed vending machine service which includes: Installation of vending machines (all machines must be provided free, on loan) Frequent stocking of machines in accordance with the schedule as a minimum. Cleaning, maintenance and repair of machines. Payment of commission to ABUHB.

Renewal: Possible extension of 6 years in two 3 year increments.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04c7a1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/082504-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

15 - Food, beverages, tobacco and related products

42 - Industrial machinery

CPV Codes

15894500 - Vending-machine ingredients

42933000 - Vending machines

Notice Value(s)

Tender Value
£1
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£3,254,056 £1M-£10M

Notice Dates

Publication Date
1 Sep 20261 weeks ago
Submission Deadline
13 Jan 2025Expired
Future Notice Date
Not specified
Award Date
1 May 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
2034

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Aneurin Bevan University Health Board
Additional Buyers

NHS Wales Shared Services Partnership-Procurement Services

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWPORT
Postcode
NP18 3XQ
Postcode Area
Newport
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL54 Monmouthshire and Newport
Delivery Location
TLL16 Gwent Valleys, TLL2 East Wales, TLL21 Monmouthshire and Newport
Local Authority
Newport
Electoral Ward
Caerleon
Westminster Constituency
Newport East

Supplier Information

Number of Suppliers
1
Supplier Name

J.D.J. VENDING SERVICES LTD.

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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