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Supply and Delivery of General Stationery and Office Paper

Orkney Islands Council

This public procurement record has 2 releases in its history.

Award

13 Mar 2026 at 12:55

Award Notice
Tender

19 Dec 2024 at 12:01

Tender Notice
Summary of the contracting process

The Orkney Islands Council has completed a procurement process for the supply and delivery of general stationery and office paper, with contracts awarded to Sinclair Office Supplies as of 6 June 2025. The procurement covers a range of office supplies to be delivered across multiple council offices and settings in Orkney, classified under CPV code 30192700 for stationery. The process was conducted via an open procedure, inviting bids from qualified contractors. With a total contract value of £40,000 for General Office Stationery and Equipment and Printer Cartridges and Toner, this procurement is within the goods category under the auspices of the Public Contracts (Scotland) Regulations 2015.

This tender represents a significant opportunity for businesses in the office supply sector to grow by facilitating contracts with regional authorities. Suitable businesses would include those capable of providing a diverse range of stationery and office materials with established logistics chains to efficiently service multiple locations within the Orkney region. Such opportunities can be particularly beneficial for small and medium-sized enterprises (SMEs), as evidenced by the successful bid from Sinclair Office Supplies, an SME based in Stromness. By focusing on quality service delivery, contract management, and sustainability, businesses can align their strengths with the Council’s award criteria, thus enhancing their competitiveness in future tenders.

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Notice Information

Notice Title

Supply and Delivery of General Stationery and Office Paper

Notice Description

Orkney Islands Council has a requirement to enter into a contract with suitably qualified and experienced contractors for the supply and delivery of a range of general stationery products and office paper to Council establishments in Orkney.

Lot Information

General Office Stationery and Equipment

The Council has a requirement for the supply and delivery of a range of general stationery products and small equipment which excludes printers and scanners which are supplied and maintained under a different contract in place with the Council. The requirement is restricted to office supplies and does not include materials for educational purposes which are ordered by schools via separate arrangements in place through a national framework agreement. The requirement has been split into three smaller lots as listed below, the establishment list for delivery and preferred delivery dates are attached to this document at Appendix Three and the detailed list of products are attached as the price schedule at Appendix Four. Bidders will be able to submit a bid for any number of lots as fits their own business model, and the Authority will not be bound to accept any Contractor as a sole supplier for all lots.

Office Paper, Card and Envelopes

The Council has a requirement for the supply and delivery of a range of general stationery products and small equipment which excludes printers and scanners which are supplied and maintained under a different contract in place with the Council. The requirement is restricted to office supplies and does not include materials for educational purposes which are ordered by schools via separate arrangements in place through a national framework agreement. The requirement has been split into three smaller lots as listed below, the establishment list for delivery and preferred delivery dates are attached to this document at Appendix Three and the detailed list of products are attached as the price schedule at Appendix Four. Bidders will be able to submit a bid for any number of lots as fits their own business model, and the Authority will not be bound to accept any Contractor as a sole supplier for all lots.

Printer Cartridges and Toner

The Council has a requirement for the supply and delivery of a range of general stationery products and small equipment which excludes printers and scanners which are supplied and maintained under a different contract in place with the Council. The requirement is restricted to office supplies and does not include materials for educational purposes which are ordered by schools via separate arrangements in place through a national framework agreement. The requirement has been split into three smaller lots as listed below, the establishment list for delivery and preferred delivery dates are attached to this document at Appendix Three and the detailed list of products are attached as the price schedule at Appendix Four. Bidders will be able to submit a bid for any number of lots as fits their own business model, and the Authority will not be bound to accept any Contractor as a sole supplier for all lots.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04c982
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/022970-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

22800000 - Paper or paperboard registers, account books, binders, forms and other articles of printed stationery

22810000 - Paper or paperboard registers

22815000 - Notebooks

30100000 - Office machinery, equipment and supplies except computers, printers and furniture

30125100 - Toner cartridges

30125110 - Toner for laser printers/fax machines

30141200 - Desktop calculators

30190000 - Various office equipment and supplies

30192000 - Office supplies

30192700 - Stationery

30193200 - Desktop trays or organisers

30197000 - Small office equipment

30197620 - Writing paper

30197630 - Printing paper

30197642 - Photocopier paper and xerographic paper

30197643 - Photocopier paper

30197645 - Card for printing

30199000 - Paper stationery and other items

30199200 - Envelopes, letter cards and plain postcards

30199230 - Envelopes

30199600 - Dividers for stationery

30199700 - Printed stationery except forms

30237310 - Font cartridges for printers

Notice Value(s)

Tender Value
£262,500 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£40,000 Under £100K

Notice Dates

Publication Date
13 Mar 20265 months ago
Submission Deadline
31 Jan 2025Expired
Future Notice Date
Not specified
Award Date
6 Jun 20251 years ago
Contract Period
1 Apr 2025 - 31 Mar 2028 3-4 years
Recurrence
Approximately 6 months prior to the end of this agreement the Authority will commence the procedure to publish a Contract Notice for future provision

Notice Status

Tender Status
Complete
Lots Status
Active, Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Orkney Islands Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KIRKWALL
Postcode
KW15 1NY
Postcode Area
Kirkwall
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM65 Orkney Islands
Local Authority
Orkney Islands
Electoral Ward
Kirkwall East
Westminster Constituency
Orkney and Shetland

Supplier Information

Number of Suppliers
1
Supplier Name

SINCLAIR OFFICE SUPPLIES

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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