Award

The Provision of Cleaning Services for Glasgow Kelvin College

GLASGOW KELVIN COLLEGE

This public procurement record has 2 releases in its history.

Award

06 May 2025 at 08:52

Tender

06 Jan 2025 at 10:24

Summary of the contracting process

Glasgow Kelvin College has initiated a procurement process for the provision of cleaning services across its three campus buildings located in Easterhouse, Springburn, and East End. The procurement is classified under the CPV category 90910000, indicating cleaning services as the main procurement category. The process is conducted using an open procedure under the EU procurement rules and falls within the services category. The tender stage has been completed with an award made to Pristine Clean Services Ltd on 24 April 2025, and the contract is currently active. The college is categorized as a body governed by public law, focusing on education, and is located in Glasgow with the postal code G21 4TD in the region UKM82.

This tender presents significant opportunities for small to medium enterprises (SMEs), particularly those offering specialized cleaning services. Businesses capable of providing resilient and sustainable supply chain management with prompt payment systems might find this contract to be of particular interest. It is also well-suited for enterprises that can demonstrate adherence to social, ethical, and environmental standards, which aligns with the authority’s Sustain Supply Chain Code of Conduct. Additionally, the contract includes potential community benefits, such as employment and skills training, fostering local economic and social development, thus allowing businesses to contribute positively to community engagement and growth.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

The Provision of Cleaning Services for Glasgow Kelvin College

Notice Description

Glasgow Kelvin College is seeking a Contractor for the provision of Cleaning Services across 3 campus buildings: Easterhouse, Springburn and East End.

Lot Information

Lot 1

Glasgow Kelvin College is seeking a Contractor for the provision of Cleaning Services across 3 campus buildings: Easterhouse, Springburn and East End. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Renewal: The College reserves the right to extend the Contract for a further 2 x 12 months subject to the Contractor's satisfactory performance.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04cd79
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/018976-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

90910000 - Cleaning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£2,590,000 £1M-£10M

Notice Dates

Publication Date
6 May 20259 months ago
Submission Deadline
10 Feb 2025Expired
Future Notice Date
Not specified
Award Date
23 Apr 202510 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
GLASGOW KELVIN COLLEGE
Contact Name
Alice Ng
Contact Email
ang@glasgowkelvin.ac.uk
Contact Phone
+44 1416305000

Buyer Location

Locality
GLASGOW
Postcode
G21 4TD
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City

Local Authority
Glasgow City
Electoral Ward
Springburn/Robroyston
Westminster Constituency
Glasgow North East

Supplier Information

Number of Suppliers
1
Supplier Name

PRISTINE CLEAN SERVICES

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04cd79-2025-05-06T09:52:33+01:00",
    "date": "2025-05-06T09:52:33+01:00",
    "ocid": "ocds-h6vhtk-04cd79",
    "description": "Prompt Payment in the Supply Chain Bidders must have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain, including systems in place to pay their Contractors through the supply chain promptly and effectively, i.e. within a maximum of 30-day payment terms. Bidders shall be able to provide evidence of (a) their standard payment terms and (b) > or equal to 95% of all supply chain invoices being paid on time (in accordance with the terms of the contract) in the last financial year. If the Bidder is unable to confirm (b) they must provide an improvement plan signed by their Director which improves the payment performance. Form of Tender Tenderers must sign the Form of Tender - Appendix A prior to award to confirm that their Tender Response is a complete, true and accurate submission. Freedom of Information Please confirm that you will be in a position to complete, prior to award, Appendix B - Freedom of Information (if applicable) in the Technical Questionnaire in PCS-Tender. This information should only be submitted if applicable at point of award. It is for information only and will not be scored. Sustain Supply Chain Code of Conduct In partnership with Institutions, the Authority has developed a Sustain Supply Chain Code of Conduct - Appendix D which sets out its expected standards for its supply chain in social, ethical and environmental compliance. Tenderers must complete the Sustain Supply Chain Code of Conduct prior to award to assist in achieving its objectives. GDPR Contractor Assessment Form General Data Protection Regulations have been deemed relevant to this Contract. The Tenderer must sign complete and sign Appendix H - GDPR Contractor Assessment Form prior to award to be appointed to the Contract. Serious Organised Crime Please complete \"Appendix I - Declaration of Non-Involvement in Serious Organised Crime\" in the Technical Questionnaire in PCS-Tender. Tenderers must complete the Declaration of Non-Involvement in Serious Organised Crime. It is for information only and will not be scored but it is a requirement of this tender and will be included in the assessment of tender responses and in contractual terms. Human Trafficking & Labour Exploitation Please complete \"Appendix J - Declaration of Non-Involvement in Human Trafficking & Labour Exploitation\" in the Technical Questionnaire in PCS-Tender. Tenderers must complete the Declaration of Non-Involvement in Human Trafficking & labour Exploitation. It is for information only and will not be scored but it is a requirement of this tender and will be included in the assessment of tender responses and in contractual terms (SC Ref:797157)",
    "initiationType": "tender",
    "tender": {
        "id": "GKC-JAN-001",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "The Provision of Cleaning Services for Glasgow Kelvin College",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "90910000",
            "description": "Cleaning services"
        },
        "mainProcurementCategory": "services",
        "description": "Glasgow Kelvin College is seeking a Contractor for the provision of Cleaning Services across 3 campus buildings: Easterhouse, Springburn and East End.",
        "lots": [
            {
                "id": "1",
                "description": "Glasgow Kelvin College is seeking a Contractor for the provision of Cleaning Services across 3 campus buildings: Easterhouse, Springburn and East End. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "50"
                        },
                        {
                            "type": "price",
                            "description": "50"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The College reserves the right to extend the Contract for a further 2 x 12 months subject to the Contractor's satisfactory performance."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90910000",
                        "description": "Cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM82"
                    },
                    {
                        "region": "UKM82"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html",
        "selectionCriteria": {
            "criteria": [
                {
                    "minimum": "Please refer to question 4B.5 of the SPD and Economic and Financial standing section of the Contract Notice. Tenderers must confirm they can provide the following supporting evidence prior to award: Employer's (Compulsory) Liability Insurance = 5 000 000 GBP Professional Indemnity Insurance = 2 000 000 GBP Public Liability Insurance = 2 000 000 GBP To demonstrate and evidence suitable economic standing, successful Contractors will be required to provide 2 years audited accounts, or equivalent if awarded the contract."
                }
            ]
        },
        "contractTerms": {
            "performanceTerms": "Key Performance Indicators as detailed in the Invitation to Tender Documentation.",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2025-02-10T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "awardPeriod": {
            "startDate": "2025-02-10T13:00:00Z"
        },
        "bidOpening": {
            "date": "2025-02-10T13:00:00Z"
        },
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-5040",
            "name": "Glasgow Kelvin College",
            "identifier": {
                "legalName": "Glasgow Kelvin College"
            },
            "address": {
                "streetAddress": "123 Flemington St",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G21 4TD",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Alice Ng",
                "telephone": "+44 1416305000",
                "email": "ang@glasgowkelvin.ac.uk",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.glasgowkelvin.ac.uk/",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA22362",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-2553",
            "name": "Glasgow Sheriff Court",
            "identifier": {
                "legalName": "Glasgow Sheriff Court"
            },
            "address": {
                "streetAddress": "1 Carlton Place",
                "locality": "Glasgow",
                "postalCode": "G5 9DA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 01314443300",
                "email": "enquiries@scotcourts.gov.uk"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-120141",
            "name": "Pristine Clean Services Ltd",
            "identifier": {
                "legalName": "Pristine Clean Services Ltd"
            },
            "address": {
                "streetAddress": "Hudson House, , 8 Albany Street",
                "locality": "Edinburgh",
                "region": "UKM",
                "postalCode": "EH1 3QB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 8006522650"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-5040",
        "name": "Glasgow Kelvin College"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000785979"
        }
    ],
    "language": "en",
    "awards": [
        {
            "id": "018976-2025-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-120141",
                    "name": "Pristine Clean Services Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "018976-2025-1",
            "awardID": "018976-2025-1",
            "status": "active",
            "value": {
                "amount": 2590000,
                "currency": "GBP"
            },
            "dateSigned": "2025-04-24T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "6",
                "measure": "bids",
                "relatedLot": "1",
                "value": 11
            },
            {
                "id": "7",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 11
            },
            {
                "id": "8",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 11
            },
            {
                "id": "9",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "10",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 11
            }
        ]
    }
}