Notice Information
Notice Title
Fleet purchase
Notice Description
This is a contract award notice only.
Procurement Information
1. Extreme urgency brought about by events unforeseeable for the contracting Authority. 2. Purchase of services on particularly advantageous terms from a service provider which is definitively winding up its business activities. East Suffolk Services Limited (ESSL) considers the award of the Contract without prior publication of a contract notice is permitted by Regulation 32(2)(b)(ii) of the Public Contracts Regulations 2015 (PCR) on the basis that due to the bespoke nature of vehicles within the fleet to be procured that due to technical reasons, there was no reasonable alternative supplier who could provide the vehicles within the timescales for the provision of vital services to the residents and businesses of East Suffolk. Further, the Authority relies on Regulation 32(2)(c) in that it was not foreseen that ESSL would be required to purchase vehicles to ensure the continuity of delivery of the public services. Purchase of the vehicles has been brought about conditions of extreme urgency as brought about by delays in the market, which were out of ESSL's control. ESSL completed a procurement exercise for leasing new fleet vehicles using an approved framework to replace many of the vehicles on an operating lease. The delivery of some of these vehicles would have been much later than initially anticipated. This would have resulted in ESSL's fleet being substantially reduced, impacting on their ability to provide vital services. Therefore, the direct award was necessary to allow for the essential services to be continued by ESSL to the residents and businesses of East Suffolk from 1st January 2025. ESSL also relies upon Regulation 32(5)(d) in that the supplier is winding up its business activities, the purchase agreement that has been entered into between the supplier and ESSL has been negotiated on particularly advantageous terms than those now available on the open market and therefore, the negotiated procedure without prior publication has been used in this situation.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-04ce4e
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/000547-2025
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Limited
- Procurement Method Details
- Award procedure without prior publication of a call for competition
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
34 - Transport equipment and auxiliary products to transportation
-
- CPV Codes
34100000 - Motor vehicles
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £451,492 £100K-£500K
Notice Dates
- Publication Date
- 8 Jan 20251 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 19 Dec 20241 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- EAST SUFFOLK SERVICES LIMITED
- Contact Name
- Zoe Archer
- Contact Email
- zoe.archer@eastsuffolk.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- WOODBRIDGE
- Postcode
- IP12 1RT
- Post Town
- Ipswich
- Country
- England
-
- Major Region (ITL 1)
- TLH East (England)
- Basic Region (ITL 2)
- TLH6 Suffolk
- Small Region (ITL 3)
- TLH63 East Suffolk
- Delivery Location
- TLH1 East Anglia
-
- Local Authority
- East Suffolk
- Electoral Ward
- Melton
- Westminster Constituency
- Suffolk Coastal
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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