Cleaning Services Contract - Southend East Community Academy Trust (SECAT)

{
    "tag": [
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    "id": "ocds-h6vhtk-04cf2a-2025-01-10T15:05:09Z",
    "date": "2025-01-10T15:05:09Z",
    "ocid": "ocds-h6vhtk-04cf2a",
    "initiationType": "tender",
    "tender": {
        "id": "SSC SECAT CLN 04_25",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Cleaning Services Contract - Southend East Community Academy Trust (SECAT)",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "90919300",
            "description": "School cleaning services"
        },
        "mainProcurementCategory": "services",
        "description": "SSC Partnership an Agent of Southend East Community Trust (SECAT) are currently out to tender for the provision of cleaning services.Suppliers that would like to take part in this tender process are invited to Express Interest upon which the will be given access to the full tender documentation delivery through this e-tendering system.When the tender documents have been made available involved suppliers will receive notification via email and the tender documents can be accessed from the My Tenders area of this website and selecting the View Details button of this project. Access at https://in-tendhost.co.uk/sscpartnershipThe deadline for submissions of the tender will be 10th February 2025.Please allow sufficient time to make your return as late returns will not be permitted.Any questions relating to this tender should be made via correspondence on the website and can be addressed to the main contact as shown in the details above.",
        "lots": [
            {
                "id": "1",
                "description": "SSC Partnership Limited, an Agent of Southend East Community Academy Trust (SECAT) are out to tender for the provision of cleaning services. The Trust will sign a contract with the successful Company for a period of 40 Months (3 Years and 4 months) with the option to extend it for up to a further 24 Months (2 Years). It is expected that the contract will commence 1st April 2025.The Procurement is being run under the open procedure. Any interested organisation/consortium may submit a Bid in response to this ITT.The Tenderer shall prepare and submit its tender considering the entire tender package. The requirements for a valid submission of tenders are outlined in the tender documentation including the scope of works and specification of service.Tender submissions should clearly demonstrate:A thorough understanding of the Scope of WorkAbility to deliver the services required in line with all TUPE information, and have a flexible approachTechnical expertise and relevant experienceBest value for moneySuitability for the undertaking of the work.Procedures and practices which will be utilised to ensure quality and compliance with the specification.Arrangements will be made for Tenderers to visit the schools and view the current facilities to obtain a better understanding of the layout and any other relevant information to help in putting together tender bids. The site visit is planned to take place the week commencing 20th January 2025. Tenderers should limit their attendance to two representatives. Tenderers will not be able to take photographs during site visits without the consent of the Client. Please register for the site visit through the correspondence functionality on the tendering portal (https://in-tendhost.co.uk/sscpartnership), including the name and roles of the representatives who will be attending by no later than 12 noon, 17th January 2025.Tenders will be evaluated using a method known as MEAT (most economically advantageous tender). There will be mandatory and desirable requirements.Mandatory requirements are stipulations which must be present, or the tender will be eliminated from the evaluation.Desirable characteristics are elements of the tender which are to be scored by the Client.Tenders and all associated documents must be submitted electronically via the e tendering portal: https://in-tendhost.co.uk/sscpartnership. Tenderers that are not registered will need to complete the supplier's application. If there are any issues with the access or submission of documents Tenderers can contact the In-Tend Support team at support@in-tend.co.uk or on 0845 557 8079 / +44 (0) 114 407 0065.Cleaning will be required to the following Schools and Head Office within the Trust:Bournes Green Infant School, Burlescoombe Road, Southend-on-Sea SS1 3PSBournes Green Junior School, 6 Ladram Close, Southend-on-Sea SS1 3PXHinguar Primary and Nursery School, New Garrison Road, Shoeburyness, Southend SS3 9FERichmond Avenue Primary School, Richmond Avenue, Southend-on-Sea SS3 9LGSecat House, Delaware Road, Shoeburyness, Southend-on-Sea SS3 9NPShoeburyness High School, 79 Caulfield Road, Southend-on-Sea, SS3 9LLThorpedene Primary School, Delaware Road, Southend-on-Sea SS3 9NP",
                "contractPeriod": {
                    "startDate": "2025-04-01T00:00:00+01:00",
                    "endDate": "2028-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Client will sign a contract with the successful Company for a period of 40 Months (3 Years and 4 months) with the option to extend it for up to a further 24 Months (2 Years). It is expected that the contract will commence 1st April 2025."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
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                "hasOptions": false,
                "status": "active"
            }
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                        "description": "School cleaning services"
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                    {
                        "scheme": "CPV",
                        "id": "90910000",
                        "description": "Cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKH31"
                    }
                ],
                "relatedLot": "1"
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        ],
        "submissionMethod": [
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            "written"
        ],
        "submissionMethodDetails": "https://in-tendhost.co.uk/sscpartnership",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Full details are disclosed within the tender documentation.",
                    "appliesTo": [
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                    ]
                }
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        },
        "documents": [
            {
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                "documentType": "economicSelectionCriteria"
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            {
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        "contractTerms": {
            "performanceTerms": "Full details are disclosed within the tender documentation including Key Performance Indicators."
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
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        "tenderPeriod": {
            "endDate": "2025-02-10T12:00:00Z"
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            "languages": [
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            "bidValidityPeriod": {
                "endDate": "2025-08-10T23:59:59+01:00"
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        "awardPeriod": {
            "startDate": "2025-02-10T12:01:00Z"
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        "bidOpening": {
            "date": "2025-02-10T12:01:00Z",
            "address": {
                "streetAddress": "12 Nelson Street"
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        "hasRecurrence": false,
        "reviewDetails": "A mandatory standstill period (prior to the award of contract) will provide information on the proposed decision to all Tenderer's that have participated within the process. The standstill period, which will be for a minimum period of 10 calendar days, provides time for unsuccessful Tenderer's to challenge the award decision, prior to the contract being entered into. Further details are enclosed within the tender documents. An economic operator that suffers, or risks suffering, loss or damage attributable to breach of duty under the Contracts Regulations may instigate proceedings."
    },
    "parties": [
        {
            "id": "GB-FTS-134649",
            "name": "Southend East Community Academy Trust (SECAT) C/o SSC Partnership Limited",
            "identifier": {
                "legalName": "Southend East Community Academy Trust (SECAT) C/o SSC Partnership Limited"
            },
            "address": {
                "streetAddress": "12 Nelson Street",
                "locality": "Southend-on-Sea",
                "region": "UKH31",
                "postalCode": "SS1 1EF",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1702333880",
                "email": "procurement@sscpartnership.co.uk",
                "url": "https://in-tendhost.co.uk/sscpartnership"
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                        "description": "Education"
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            "name": "Southend East Community Academy Trust",
            "identifier": {
                "legalName": "Southend East Community Academy Trust"
            },
            "address": {
                "locality": "Southend-on-Sea",
                "postalCode": "SS3 9NP",
                "countryName": "United Kingdom"
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    "buyer": {
        "id": "GB-FTS-134649",
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    "language": "en"
}