ACES Academies Trust ~ Cleaning Tender

{
    "tag": [
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    "id": "ocds-h6vhtk-04db94-2025-02-04T16:05:05Z",
    "date": "2025-02-04T16:05:05Z",
    "ocid": "ocds-h6vhtk-04db94",
    "description": "The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid. For more information about this opportunity, please visit the Delta eSourcing portal at: https://litmustms.co.uk/tenders/UK-UK-Cambridgeshire:-School-cleaning-services./QMD2543MG3 To respond to this opportunity, please click here: https://litmustms.co.uk/respond/QMD2543MG3 GO Reference: GO-202524-PRO-29301512",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-04db94",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "ACES Academies Trust ~ Cleaning Tender",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "90919300",
            "description": "School cleaning services"
        },
        "mainProcurementCategory": "services",
        "description": "ACES Academies Trust currently comprises one large secondary School (Hinchingbrooke School) and four primary school (Cromwell Academy, Godmanchester Bridge Academy, Godmanchester Community Academy and Spaldwick Primary school), all situated on the western approaches to Huntingdon and within a 5-mile radius.",
        "value": {
            "amount": 160000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "ACES Academies Trust currently comprises one large secondary School (Hinchingbrooke School) and four primary school (Cromwell Academy, Godmanchester Bridge Academy, Godmanchester Community Academy and Spaldwick Primary school), all situated on the western approaches to Huntingdon and within a 5-mile radius. All schools within the Trust offer an environment for students to flourish and achieve their full potential through creativity. The schools have facilities constructed within the last 5 years through to a Grade 1 listed property at Hinchingbrooke School dating back to the mediaeval times. Hinchingbrooke School's fabric in some areas has historically made it difficult to look clean - post cleaning but there is an ongoing refurbishment programme addressing these areas which is an opportunity to drive overall standards. The current supplier cleans at four of the five schools, with Spaldwick currently being operated in-house. Tender Information The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the schools' facilities. The high-quality service levels proposed should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff. The trust and school project stakeholder's aims are as follows: *Consistency of cleanliness across the estate *Quality of local supervision (auditing/ training/ communication/ recruitment) *Right sizing the day cover ( Hinchingbrooke) *Upgrade of machinery and technology and review of chemicals required *Disciplined reporting and adherence to the meeting cycle to assure that reactive and proactive works are prioritised and completed *Development true sense of partnership with the successful service provider This cleaning tender project is being run over the same time frame as a catering tender for the same schools, and, whilst the two projects are not linked, if your organisation can see economies of scale deliverable by bidding doth opportunities, there will be the opportunity to demonstrate these economies and advantages in the main ITT. For clarity however, the projects will remain entirely separate projects. The basis and rationale that the Client requires the successful Supplier to operate to at all times is being able to provide a school cleaning service that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification. The contract being tendered is for three years in duration from 1 August 2025 until end July 2028 with the option to extend upon agreement with the Client, for a further two-year period. The contract will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis, however the successful supplier will be expected to return hours not worked to the trust. It should be noted that the successful Supplier will be expected to bring to the contract: innovation; technology; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. Please see SQ document for more information. Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/QMD2543MG3",
                "value": {
                    "amount": 160000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2025-08-01T00:00:00+01:00",
                    "endDate": "2030-07-31T23:59:59+01:00"
                },
                "hasRenewal": false,
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 10
                },
                "selectionCriteria": {
                    "description": "A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": false,
                "status": "active"
            }
        ],
        "items": [
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                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKH12"
                    }
                ],
                "deliveryLocation": {
                    "description": "Cambridgeshire CC"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "written"
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        "documents": [
            {
                "id": "economic1",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical1",
                "documentType": "technicalSelectionCriteria"
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        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2025-03-14T12:00:00Z"
        },
        "secondStage": {
            "invitationDate": "2025-04-07T00:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "hasRecurrence": false,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
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    },
    "parties": [
        {
            "id": "GB-FTS-137072",
            "name": "Aces Academies Trust",
            "identifier": {
                "legalName": "Aces Academies Trust"
            },
            "address": {
                "streetAddress": "Brampton Rd, Huntingdon",
                "locality": "Cambridgeshire",
                "region": "UKH12",
                "postalCode": "PE29 3BN",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1276673880",
                "email": "tenders@litmuspartnership.co.uk",
                "url": "https://litmustms.co.uk/respond/QMD2543MG3"
            },
            "roles": [
                "buyer"
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            "details": {
                "url": "https://www.acesacademies.co.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
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                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
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        },
        {
            "id": "GB-FTS-137073",
            "name": "Hinchingbrooke School",
            "identifier": {
                "legalName": "Hinchingbrooke School"
            },
            "address": {
                "streetAddress": "Hinchingbrooke Park Rd, Huntingdon",
                "locality": "Cambridgeshire",
                "region": "UKH12",
                "postalCode": "PE29 3BN",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1276673880",
                "email": "tenders@litmuspartnership.co.uk"
            },
            "roles": [
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            "details": {
                "url": "https://www.hinchingbrookeschool.net/"
            }
        },
        {
            "id": "GB-FTS-137074",
            "name": "Cromwell Academy",
            "identifier": {
                "legalName": "Cromwell Academy"
            },
            "address": {
                "streetAddress": "Parkway, Hinchingbrooke Park, Huntingdon",
                "locality": "Cambridgeshire",
                "region": "UKH12",
                "postalCode": "PE29 6JA",
                "countryName": "United Kingdom"
            },
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                "telephone": "+44 1276673880",
                "email": "tenders@litmuspartnership.co.uk"
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            "details": {
                "url": "https://www.cromwellacademy.com/"
            }
        },
        {
            "id": "GB-FTS-137075",
            "name": "Godmanchester Bridge Academy",
            "identifier": {
                "legalName": "Godmanchester Bridge Academy"
            },
            "address": {
                "streetAddress": "Butcher Drive, Godmanchester",
                "locality": "Cambridgeshire",
                "region": "UKH12",
                "postalCode": "PE29 2NL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1276673880",
                "email": "tenders@litmuspartnership.co.uk"
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            "roles": [
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            "details": {
                "url": "https://www.godmanchesterbridge.co.uk/"
            }
        },
        {
            "id": "GB-FTS-137076",
            "name": "Godmanchester Community Academy",
            "identifier": {
                "legalName": "Godmanchester Community Academy"
            },
            "address": {
                "streetAddress": "Park Lane, Godmanchester, Huntingdon",
                "locality": "Cambridgeshire",
                "region": "UKH12",
                "postalCode": "PE29 2AG",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1276673880",
                "email": "tenders@litmuspartnership.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.godmanchester.cambs.sch.uk/"
            }
        },
        {
            "id": "GB-FTS-137077",
            "name": "Spaldwick Primary School",
            "identifier": {
                "legalName": "Spaldwick Primary School"
            },
            "address": {
                "streetAddress": "Royston Avenue, Spaldwick, Huntingdon",
                "locality": "Cambridgeshire",
                "region": "UKH12",
                "postalCode": "PE28 0TH",
                "countryName": "United Kingdom"
            },
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                "telephone": "+44 1276673880",
                "email": "tenders@litmuspartnership.co.uk"
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            "roles": [
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            "details": {
                "url": "https://www.spaldwickschool.org.uk/"
            }
        },
        {
            "id": "GB-FTS-137078",
            "name": "Aces Academies Trust",
            "identifier": {
                "legalName": "Aces Academies Trust"
            },
            "address": {
                "streetAddress": "Brampton Rd,, Huntingdon",
                "locality": "Cambridgeshire",
                "postalCode": "PE29 3BN",
                "countryName": "United Kingdom"
            },
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                "email": "tenders@litmuspartnership.co.uk"
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            "roles": [
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    ],
    "buyer": {
        "id": "GB-FTS-137072",
        "name": "Aces Academies Trust"
    },
    "language": "en"
}