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ACES Academies Trust ~ Cleaning Tender

Aces Academies Trust

This public procurement record has 1 release in its history.

Tender

04 Feb 2025 at 16:05

Tender Notice
Summary of the contracting process

The tender titled "ACES Academies Trust ~ Cleaning Tender" is being conducted by the Aces Academies Trust, located in Cambridgeshire, UK. This tender falls under the services category, specifically school cleaning services (CPV: 90919300). The procurement is currently in the Tender stage, with a submission deadline set for 14 March 2025. The contract, valued at £160,000, will cover a three-year period starting from 1 August 2025 with an option for a two-year extension. Services will be provided to one secondary school and four primary schools within a five-mile radius in Huntingdon. A restricted procurement method is being used, with a second stage review of between five and ten candidates.

This tender offers substantial opportunities for businesses in the cleaning services industry to demonstrate innovation and high standards. SMEs are particularly encouraged to apply, although the selection will be based on specified criteria. Suitable businesses would be those capable of delivering consistent cleanliness, innovative cleaning technology, and high-quality local supervision. The contract aims to foster a true partnership, enhancing the overall environment for students and staff. Additionally, there is a potential synergy with a contemporaneous catering tender, which could offer economies of scale during the bidding process.

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Notice Information

Notice Title

ACES Academies Trust ~ Cleaning Tender

Notice Description

ACES Academies Trust currently comprises one large secondary School (Hinchingbrooke School) and four primary school (Cromwell Academy, Godmanchester Bridge Academy, Godmanchester Community Academy and Spaldwick Primary school), all situated on the western approaches to Huntingdon and within a 5-mile radius.

Lot Information

Lot 1

ACES Academies Trust currently comprises one large secondary School (Hinchingbrooke School) and four primary school (Cromwell Academy, Godmanchester Bridge Academy, Godmanchester Community Academy and Spaldwick Primary school), all situated on the western approaches to Huntingdon and within a 5-mile radius. All schools within the Trust offer an environment for students to flourish and achieve their full potential through creativity. The schools have facilities constructed within the last 5 years through to a Grade 1 listed property at Hinchingbrooke School dating back to the mediaeval times. Hinchingbrooke School's fabric in some areas has historically made it difficult to look clean - post cleaning but there is an ongoing refurbishment programme addressing these areas which is an opportunity to drive overall standards. The current supplier cleans at four of the five schools, with Spaldwick currently being operated in-house. Tender Information The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the schools' facilities. The high-quality service levels proposed should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff. The trust and school project stakeholder's aims are as follows: *Consistency of cleanliness across the estate *Quality of local supervision (auditing/ training/ communication/ recruitment) *Right sizing the day cover ( Hinchingbrooke) *Upgrade of machinery and technology and review of chemicals required *Disciplined reporting and adherence to the meeting cycle to assure that reactive and proactive works are prioritised and completed *Development true sense of partnership with the successful service provider This cleaning tender project is being run over the same time frame as a catering tender for the same schools, and, whilst the two projects are not linked, if your organisation can see economies of scale deliverable by bidding doth opportunities, there will be the opportunity to demonstrate these economies and advantages in the main ITT. For clarity however, the projects will remain entirely separate projects. The basis and rationale that the Client requires the successful Supplier to operate to at all times is being able to provide a school cleaning service that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification. The contract being tendered is for three years in duration from 1 August 2025 until end July 2028 with the option to extend upon agreement with the Client, for a further two-year period. The contract will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis, however the successful supplier will be expected to return hours not worked to the trust. It should be noted that the successful Supplier will be expected to bring to the contract: innovation; technology; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. Please see SQ document for more information. Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/QMD2543MG3

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04db94
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/003704-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£160,000 £100K-£500K
Lots Value
£160,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Feb 20251 years ago
Submission Deadline
14 Mar 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Aug 2025 - 31 Jul 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Aces Academies Trust
Additional Buyers

Cromwell Academy

Godmanchester Bridge Academy

Godmanchester Community Academy

Hinchingbrooke School

Spaldwick Primary School

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CAMBRIDGESHIRE
Postcode
PE29 3BN
Postcode Area
Peterborough
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
TLH12 Cambridgeshire CC
Local Authority
Huntingdonshire
Electoral Ward
Brampton
Westminster Constituency
Huntingdon

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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