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The Gallery Trust - Catering Services

The Gallery Trust

This public procurement record has 2 releases in its history.

Award

23 Jul 2025 at 09:48

Award Notice
Tender

07 Feb 2025 at 10:59

Tender Notice
Summary of the contracting process

The Gallery Trust, located in Oxford, is seeking tenders for the provision of comprehensive catering services across four of their schools, which focus on supporting young people with special needs and disabilities. This procurement process, categorized under school catering services (CPV code 55524000), involves a selective, restricted procedure. The service includes daily catering provision ensuring morning breaks and full lunches at several schools including Bloxham Grove Academy and Northern House Academy. The total estimated contract value is £750,347.57 with an initial term of three years and options for two annual extensions. The process has moved from the tender stage to the award stage, with the contract signed by Stir Food Ltd on 12th July 2025.

This tender presents a substantial opportunity for businesses specializing in educational catering, particularly those with expertise in servicing schools with special needs facilities. Companies that can deliver high-quality, reliable food services stand to benefit from this multi-year engagement. The procurement process was competitive with space for SMEs, as seen by the participation of Stir Food Ltd, an SME, winning the contract. This indicates a favourable climate for small to medium-sized enterprises within the industry who are equipped to meet the specific contractual criteria and adapt to classroom dining scenarios, such as at Northern House Academy, which can result in stable business growth through extended engagement with educational institutions like The Gallery Trust.

How relevant is this notice?

Notice Information

Notice Title

The Gallery Trust - Catering Services

Notice Description

The Gallery Trust is currently out to tender for the provision of a full daily catering service at four of their schools that education and support young people with special needs and disabilities.The services at the Trust schools are a mix of delivered in and outsourced provision.The Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the the below Trust schools. This will consist of morning breaks at Orion Academy and full lunch service for each school day at all sites. - Bloxham Grove Academy- Mabel Prichard School (split sites)- Northern House Academy- Orion AcademyThe catering facilities at the schools include the main dining areas and servery, at Northern House Academy the children eat in their classrooms.Across the schools there are currently 355 pupils on roll for the academic year 2024/25. Of this figure, 12 pupils are entitled to UIFSM and a further 193 to Free School Meals.

Lot Information

Lot 1

The Gallery Trust is currently out to tender for the provision of a full daily catering service at four of their schools that education and support young people with special needs and disabilities.The services at the Trust schools are a mix of delivered in and outsourced provision.The Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the the below Trust schools. This will consist of morning breaks at Orion Academy and full lunch service for each school day at all sites. - Bloxham Grove Academy- Mabel Prichard School (split sites)- Northern House Academy- Orion AcademyThe catering facilities at the schools include the main dining areas and servery, at Northern House Academy the children eat in their classrooms.Across the schools there are currently 355 pupils on roll for the academic year 2024/25. Of this figure, 12 pupils are entitled to UIFSM and a further 193 to Free School Meals. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.

Options: The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04dca4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/042246-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55524000 - School catering services

Notice Value(s)

Tender Value
£460,000 £100K-£500K
Lots Value
£460,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£750,347 £500K-£1M

Notice Dates

Publication Date
23 Jul 20251 years ago
Submission Deadline
10 Mar 2025Expired
Future Notice Date
Not specified
Award Date
12 Jul 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Further notices will be published in 2027, 2028 or 2029 dependent on the exercising of contract extension options.

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Gallery Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
OXFORD
Postcode
OX4 4DU
Postcode Area
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
TLJ14 Oxfordshire CC
Local Authority
Oxford
Electoral Ward
Rose Hill & Iffley
Westminster Constituency
Oxford East

Supplier Information

Number of Suppliers
1
Supplier Name

Stir Food Ltd

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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