ID 5321594 - DfE - NWRC - Supply and Delivery of Specialist Grocery Items for N.I. FE/HE Colleges

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04dccb-2025-06-24T14:03:26+01:00",
    "date": "2025-06-24T14:03:26+01:00",
    "ocid": "ocds-h6vhtk-04dccb",
    "description": "Contract Monitoring. The successful contractor's performance on the contract will be regularly monitored in line with the tender documentation. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and the contract may be terminated. The issue of a Notice of Unsatisfactory Performance can result in the Contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of three years from the date of issue..",
    "initiationType": "tender",
    "tender": {
        "id": "ID 5321594",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "ID 5321594 - DfE - NWRC - Supply and Delivery of Specialist Grocery Items for N.I. FE/HE Colleges",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "15000000",
            "description": "Food, beverages, tobacco and related products"
        },
        "mainProcurementCategory": "goods",
        "description": "The supply and delivery of Specialist Grocery Items is required for five of the regional colleges in Northern Ireland. The products are required for use in the delivery of courses to their students and in their commercial kitchens. The Contract is subdivided into five geographical Lots based on the individual College catchment areas as detailed below. Lot 1 Belfast Metropolitan College (BMC); Lot 2 Northern Regional College (NRC); Lot 3 North West Regional College (NWRC); Lot 4 Southern Regional College (SRC); and Lot 5 South West College (SWC).",
        "value": {
            "amount": 750000,
            "currency": "GBP"
        },
        "lotDetails": {
            "maximumLotsBidPerSupplier": 5
        },
        "lots": [
            {
                "id": "1",
                "title": "Lot 1 - Belfast Metropolitan College BMC",
                "description": "The supply and delivery of Specialist Grocery Items is required for five of the regional colleges in Northern Ireland. The products are required for use in the delivery of courses to their students and in their commercial kitchens. The Contract is subdivided into five geographical Lots based on the individual College catchment areas as detailed below. Lot 1 Belfast Metropolitan College (BMC); Lot 2 Northern Regional College (NRC); Lot 3 North West Regional College (NWRC); Lot 4 Southern Regional College (SRC); and Lot 5 South West College (SWC). Additional information: The figure indicated in Section II 1.5 represents an estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Economic Operators remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Economic Operator in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise and an Economic Operator shall. have no legitimate expectation that a contract will be entered into until such time as entry into the Contract has been confirmed by the. Contracting Authority. Economic Operators should note that all dates, time periods and figures in relation to values and volumes specified. in this notice and the procurement documents are approximate only and the Contracting Authority reserves the right to change any or all of them.",
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract period shall commence on award (expected to be 1 May 2025) and will run for 24 months, with two options to extend for any period of up to and including 12 months each."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "2 optional extensions 1 yr + 1 yr"
                },
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "AC1 - Supply Chain",
                            "type": "quality",
                            "description": "20"
                        },
                        {
                            "type": "price",
                            "description": "80"
                        }
                    ]
                }
            },
            {
                "id": "2",
                "title": "Lot 2 - Northern Regional College NRC",
                "description": "The supply and delivery of Specialist Grocery Items is required for five of the regional colleges in Northern Ireland. The products are required for use in the delivery of courses to their students and in their commercial kitchens. The Contract is subdivided into five geographical Lots based on the individual College catchment areas as detailed below. Lot 1 Belfast Metropolitan College (BMC); Lot 2 Northern Regional College (NRC); Lot 3 North West Regional College (NWRC); Lot 4 Southern Regional College (SRC); and Lot 5 South West College (SWC). Additional information: The figure indicated in Section II 1.5 represents an estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Economic Operators remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Economic Operator in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise and an Economic Operator shall. have no legitimate expectation that a contract will be entered into until such time as entry into the Contract has been confirmed by the. Contracting Authority. Economic Operators should note that all dates, time periods and figures in relation to values and volumes specified. in this notice and the procurement documents are approximate only and the Contracting Authority reserves the right to change any or all of them.",
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract period shall commence on award (expected to be 1 May 2025) and will run for 26 months, with two options to extend for any period of up to and including 12 months each."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "2 optional extensions 1 yr + 1 yr"
                },
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                        {
                            "type": "price",
                            "description": "80"
                        }
                    ]
                }
            },
            {
                "id": "3",
                "title": "Lot 3 - North West Regional College NWRC",
                "description": "The supply and delivery of Specialist Grocery Items is required for five of the regional colleges in Northern Ireland. The products are required for use in the delivery of courses to their students and in their commercial kitchens. The Contract is subdivided into five geographical Lots based on the individual College catchment areas as detailed below. Lot 1 Belfast Metropolitan College (BMC); Lot 2 Northern Regional College (NRC); Lot 3 North West Regional College (NWRC); Lot 4 Southern Regional College (SRC); and Lot 5 South West College (SWC). Additional information: The figure indicated in Section II 1.5 represents an estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Economic Operators remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Economic Operator in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise and an Economic Operator shall. have no legitimate expectation that a contract will be entered into until such time as entry into the Contract has been confirmed by the. Contracting Authority. Economic Operators should note that all dates, time periods and figures in relation to values and volumes specified. in this notice and the procurement documents are approximate only and the Contracting Authority reserves the right to change any or all of them.",
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract period shall commence on award (expected to be 1 May 2025) and will run for 26 months, with two options to extend for any period of up to and including 12 months each."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "2 optional extensions 1 yr + 1 yr"
                },
                "status": "cancelled",
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                            "name": "AC1 - Supply Chain",
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                            "type": "price",
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                        }
                    ]
                }
            },
            {
                "id": "4",
                "title": "Lot 4 - Southern Regional College SRC",
                "description": "The supply and delivery of Specialist Grocery Items is required for five of the regional colleges in Northern Ireland. The products are required for use in the delivery of courses to their students and in their commercial kitchens. The Contract is subdivided into five geographical Lots based on the individual College catchment areas as detailed below. Lot 1 Belfast Metropolitan College (BMC); Lot 2 Northern Regional College (NRC); Lot 3 North West Regional College (NWRC); Lot 4 Southern Regional College (SRC); and Lot 5 South West College (SWC). Additional information: The figure indicated in Section II 1.5 represents an estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Economic Operators remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Economic Operator in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise and an Economic Operator shall. have no legitimate expectation that a contract will be entered into until such time as entry into the Contract has been confirmed by the. Contracting Authority. Economic Operators should note that all dates, time periods and figures in relation to values and volumes specified. in this notice and the procurement documents are approximate only and the Contracting Authority reserves the right to change any or all of them.",
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract period shall commence on award (expected to be 1 May 2025) and will run for 26 months, with two options to extend for any period of up to and including 12 months each."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "2 optional extensions 1 yr + 1 yr"
                },
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "AC1 - Supply Chain",
                            "type": "quality",
                            "description": "20"
                        },
                        {
                            "type": "price",
                            "description": "80"
                        }
                    ]
                }
            },
            {
                "id": "5",
                "title": "Lot 5 - South West College SWC",
                "description": "The supply and delivery of Specialist Grocery Items is required for five of the regional colleges in Northern Ireland. The products are required for use in the delivery of courses to their students and in their commercial kitchens. The Contract is subdivided into five geographical Lots based on the individual College catchment areas as detailed below. Lot 1 Belfast Metropolitan College (BMC); Lot 2 Northern Regional College (NRC); Lot 3 North West Regional College (NWRC); Lot 4 Southern Regional College (SRC); and Lot 5 South West College (SWC). Additional information: The figure indicated in Section II 1.5 represents an estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Economic Operators remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Economic Operator in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise and an Economic Operator shall. have no legitimate expectation that a contract will be entered into until such time as entry into the Contract has been confirmed by the. Contracting Authority. Economic Operators should note that all dates, time periods and figures in relation to values and volumes specified. in this notice and the procurement documents are approximate only and the Contracting Authority reserves the right to change any or all of them.",
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract period shall commence on award (expected to be 1 May 2025) and will run for 26 months, with two options to extend for any period of up to and including 12 months each."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
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                    "description": "2 optional extensions 1 yr + 1 yr"
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                        {
                            "type": "price",
                            "description": "80"
                        }
                    ]
                }
            }
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        "items": [
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                        "description": "Prepared and preserved fish"
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                        "scheme": "CPV",
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                        "scheme": "CPV",
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                    },
                    {
                        "scheme": "CPV",
                        "id": "15400000",
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                    },
                    {
                        "scheme": "CPV",
                        "id": "15500000",
                        "description": "Dairy products"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15800000",
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                    {
                        "scheme": "CPV",
                        "id": "15110000",
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                    },
                    {
                        "scheme": "CPV",
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                        "description": "Meat products"
                    },
                    {
                        "scheme": "CPV",
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                    },
                    {
                        "scheme": "CPV",
                        "id": "15112000",
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                    },
                    {
                        "scheme": "CPV",
                        "id": "15113000",
                        "description": "Pork"
                    },
                    {
                        "scheme": "CPV",
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                    {
                        "scheme": "CPV",
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                        "description": "Veal"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15115000",
                        "description": "Lamb and mutton"
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                    {
                        "scheme": "CPV",
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                        "scheme": "CPV",
                        "id": "15100000",
                        "description": "Animal products, meat and meat products"
                    },
                    {
                        "scheme": "CPV",
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                        "description": "Prepared and preserved fish"
                    },
                    {
                        "scheme": "CPV",
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                        "description": "Fruit, vegetables and related products"
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                    {
                        "scheme": "CPV",
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                        "description": "Animal or vegetable oils and fats"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15500000",
                        "description": "Dairy products"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15800000",
                        "description": "Miscellaneous food products"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15110000",
                        "description": "Meat"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15130000",
                        "description": "Meat products"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15131000",
                        "description": "Meat preserves and preparations"
                    },
                    {
                        "scheme": "CPV",
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                        "description": "Poultry"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15113000",
                        "description": "Pork"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15111100",
                        "description": "Beef"
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                    {
                        "scheme": "CPV",
                        "id": "15111200",
                        "description": "Veal"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15115000",
                        "description": "Lamb and mutton"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15119300",
                        "description": "Game"
                    }
                ],
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                    {
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                        "region": "UKN"
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                        "description": "Animal products, meat and meat products"
                    },
                    {
                        "scheme": "CPV",
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                        "description": "Prepared and preserved fish"
                    },
                    {
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                        "description": "Fruit, vegetables and related products"
                    },
                    {
                        "scheme": "CPV",
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                        "description": "Animal or vegetable oils and fats"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15500000",
                        "description": "Dairy products"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15800000",
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                    },
                    {
                        "scheme": "CPV",
                        "id": "15110000",
                        "description": "Meat"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15130000",
                        "description": "Meat products"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15131000",
                        "description": "Meat preserves and preparations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15112000",
                        "description": "Poultry"
                    },
                    {
                        "scheme": "CPV",
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                        "description": "Pork"
                    },
                    {
                        "scheme": "CPV",
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                    },
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                        "scheme": "CPV",
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                    },
                    {
                        "scheme": "CPV",
                        "id": "15115000",
                        "description": "Lamb and mutton"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15119300",
                        "description": "Game"
                    }
                ],
                "deliveryAddresses": [
                    {
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                    {
                        "region": "UKN"
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                    "type": "economic",
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                    "appliesTo": [
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                {
                    "type": "technical",
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                    "appliesTo": [
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                    ]
                }
            ]
        },
        "contractTerms": {
            "performanceTerms": "Contract performance will be subject to the conditions specified in the contract and the successful Supplier's performance on the contract will be regularly monitored.."
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2025-03-11T15:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2025-06-09T23:59:59+01:00"
            }
        },
        "awardPeriod": {
            "startDate": "2025-03-11T15:30:00Z"
        },
        "bidOpening": {
            "date": "2025-03-11T15:30:00Z"
        },
        "hasRecurrence": false,
        "reviewDetails": "CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into."
    },
    "parties": [
        {
            "id": "GB-FTS-113548",
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