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Film Scanning Mastering and Restoration Services

British Film Institute

This public procurement record has 2 releases in its history.

Award

08 Sep 2025 at 17:02

Award Notice
Tender

10 Feb 2025 at 18:10

Tender Notice
Summary of the contracting process

The British Film Institute (BFI), based in London, has awarded a contract under the framework for "Film Scanning, Mastering and Restoration Services". This contract, which was completed with an estimated value of £1,065,000, covers a term of three years with an option to extend for one additional year. The project is within the motion picture and video services industry category and takes place in Berkhamsted, UK. The procurement process concluded successfully under a restricted procedure, demonstrating a selective approach in choosing suppliers. The award was finalised on 4th August 2025, marking the completion and transition into the implementation phase, following the procurement stages of tender and award.

This tender creates significant opportunities for businesses specialising in film scanning, digital image, and audio mastering and restoration services. It primarily targets suppliers with the capacity to augment the technical capabilities of BFI’s Archive and Content departments. The involvement of small and medium-sized enterprises (SMEs) such as L’immagine Ritrovata S.R.L, Dragon Post (Wales) Limited, R3store Studios Ltd, and Cinegrell GmbH showcases the potential for SMEs to compete and succeed in this framework. Companies able to offer high-quality services and competitive pricing are well-suited to pursue similar opportunities to support the BFI’s mission of preserving and enhancing access to UK film heritage.

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Notice Information

Notice Title

Film Scanning Mastering and Restoration Services

Notice Description

The BFI requires several Suppliers to deliver Film Scanning, Mastering and Restoration Services under a Framework Agreement. The British Film Institute is responsible for the accessibility and preservation of a significant share of the UKs film heritage and aims to make it available to audiences through the widest range of platforms and technologies. The film collections cared for by the BFI National Archive encompass the entire history of cinema and include examples of an extremely wide range of formats and systems. To help achieve these objectives this framework agreement invites bidders to propose a range of scanning and digital image and audio mastering and restoration services along with costs which can be drawn upon to augment technical capacity within the BFI's Archive and Content departments. While the BFI maintains considerable expertise and equipment to support and preserve these formats, this Tender seeks a greater range and capacity through commercial provision.

Lot Information

Lot 1

The BFI requires several Suppliers to deliver Film Scanning, Mastering and Restoration Services under a Framework Agreement. The British Film Institute is responsible for the accessibility and preservation of a significant share of the UKs film heritage and aims to make it available to audiences through the widest range of platforms and technologies. The film collections cared for by the BFI National Archive encompass the entire history of cinema and include examples of an extremely wide range of formats and systems.To help achieve these objectives this framework agreement invites bidders to propose a range of scanning and digital image and audio mastering and restoration services, along with costs, which can be drawn upon to augment technical capacity within the BFI's Archive and Content departments.While the BFI maintains considerable expertise and equipment to support and preserve these formats, this Tender seeks a greater range and capacity through commercial provision. Full details of the draft Specification will be available to the Potential Providers in the draft ITT documentation of this requirement.

Renewal: There is an option to extend the framework for 1 year after the initial 3 year term

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04dd78
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/054813-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services

CPV Codes

92100000 - Motion picture and video services

Notice Value(s)

Tender Value
£1,065,000 £1M-£10M
Lots Value
£1,065,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£1,065,000 £1M-£10M

Notice Dates

Publication Date
8 Sep 202511 months ago
Submission Deadline
10 Mar 2025Expired
Future Notice Date
Not specified
Award Date
4 Aug 20251 years ago
Contract Period
8 Sep 2025 - 7 Sep 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
British Film Institute
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
W1T 1LN
Postcode Area
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI36 Camden
Delivery Location
TLH23 Hertfordshire CC
Local Authority
Camden
Electoral Ward
Bloomsbury
Westminster Constituency
Holborn and St Pancras

Supplier Information

Number of Suppliers
4
Supplier Names

Cinegrell GmbH

Dragon Post (Wales) Limited

L’immagine Ritrovata S.R.L

R3store Studios Ltd

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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