Award

Unit4 Hosting

NORTHUMBRIA POLICE

This public procurement record has 1 release in its history.

Award

14 Feb 2025 at 15:56

Award Notice
Summary of the contracting process

Northumbria Police has completed a procurement process for "Unit4 Hosting," which falls under the industry category of Software package and information systems (CPV code 48000000). This contract covers the renewal of cloud hosting services essential for their ERP and HR/payroll system supporting Finance, HR, and payroll functions. The procurement process utilised a limited method without prior publication of a call for competition, primarily due to the high risks associated with transitioning to a new hosting provider. The contract was awarded to QuickThink Cloud Limited and officially signed on 20 December 2024, with an estimated value of £319,584. The process stage is now at the award stage.

This tender presents significant opportunities for businesses specialising in cloud hosting and IT infrastructure management. Companies that provide robust and secure hosting solutions would be particularly well-suited to follow such opportunities in the future. Additionally, businesses that can ensure minimal downtime and offer seamless data transitions stand to benefit greatly, especially within the public order and safety sectors. For future tenders, engaging in procurements with organisations like Northumbria Police could lead to substantial business growth and long-term partnerships in providing critical IT services.

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Notice Information

Notice Title

Unit4 Hosting

Notice Description

For the cloud hosting of Unit 4, to support Finance, HR and payroll functions.

Lot Information

Lot 1

This notice covers the renewal of the cloud hosting for our ERP and HR/Payroll system. Northumbria Police currently use the Unit4 Enterprise Resource Planning system (ERP) system for the management of financial, HR and payroll processing. The application is essential IT infrastructure as it provides accounting functionality which enables budget allocation and management across the whole Force. This contract covers the hosting services which support the Unit4 contract and is required for the system to operate. For reasons of protection of exclusive rights and technical reasons, Northumbria Police can not currently transition away from Unit4 system. QTC are an Unit4 approved hosting partner and there is a high level of risk identified transferring data from one hosting provider to another.

Procurement Information

The award is lawful in accordance with regulation 32(2)(b)(ii) because the competition is absent for technical reasons. Northumbria Police has used the Unit4 application since the finance team was moved in-house. The system is an essential part of the force's infrastructure and any down time or system failure would have a detrimental effect on the running of the Force. There is a high level of risk identified transferring data from one hosting provider to another, so the decision has been made to stay with the incumbent supplier. Furthermore, Northumbria Police do not have the resource to support such a transition, for the foreseeable future, if a transition to a new supplier was deemed possible.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04e21b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/005221-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£319,584 £100K-£500K

Notice Dates

Publication Date
14 Feb 20251 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
20 Dec 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NORTHUMBRIA POLICE
Contact Name
John Bradford
Contact Email
john.bradford@northumbria.police.uk
Contact Phone
+44 7736193270

Buyer Location

Locality
NEWCASTLE UPON TYNE
Postcode
NE1 3PH
Post Town
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
Not specified
Local Authority
Newcastle upon Tyne
Electoral Ward
Monument
Westminster Constituency
Newcastle upon Tyne Central and West

Supplier Information

Number of Suppliers
1
Supplier Name

QUICKTHINK CLOUD

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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