Contract for the Provision of Specialist Vehicle Cleaning and Decontamination

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04e5dd-2025-09-05T15:32:18+01:00",
    "date": "2025-09-05T15:32:18+01:00",
    "ocid": "ocds-h6vhtk-04e5dd",
    "description": "(WA Ref:154784)",
    "initiationType": "tender",
    "tender": {
        "id": "JCPS0289",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Contract for the Provision of Specialist Vehicle Cleaning and Decontamination",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "90910000",
            "description": "Cleaning services"
        },
        "mainProcurementCategory": "services",
        "description": "The Commissioner is seeking a Contractor to provide reactive specialised Cleaning, Disinfection and Sterilisation services of operational police vehicles. These Services will cover the Force geographical area. The requirement will include out of hours delivery to provide a 24/7 coverage.",
        "value": {
            "amount": 400000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The Commissioner requires clean, disinfected and sterilised vehicles as set out in part 4 of this Specification to ensure operational vehicles are available as and when required. 3.2 The Commissioner operates a fleet of 980 vehicles including saloon and estate cars, large vans and detainee transport vehicles. Vehicles may from time to time become contaminated by matters such as bodily fluids, lice, fleas and unwanted odours. Approximately one third of this fleet are operational vehicles and fall within the scope of this Contract; the volume of vehicles in the scope of the Contract is likely to change in certain circumstances such as a pandemic. 3.3 The Service(s) for the removal of any such contaminant in compliance with all relevant statutory regulations and will include but not limited to the following: - All body fluids, including blood, vomit, urine. - Faeces. - Infestations caused by fleas, lice, scabies - Food - Graffiti - Hazardous waste, such as incapacitant spray etc. The Contractor acknowledges the provision of this Service includes the associated risks such as, but not limited to HIV, Hepatitis A, B, C, influenza, and Covid 19.",
                "contractPeriod": {
                    "startDate": "2025-06-01T00:00:00+01:00",
                    "endDate": "2028-05-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "With the option to extend annually until 31st May 2030"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Price",
                            "type": "quality",
                            "description": "20"
                        },
                        {
                            "type": "price",
                            "description": "20"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKL17"
                    },
                    {
                        "region": "UKL14"
                    },
                    {
                        "region": "UKL18"
                    },
                    {
                        "region": "UKL"
                    },
                    {
                        "region": "UKL17"
                    },
                    {
                        "region": "UKL14"
                    },
                    {
                        "region": "UKL18"
                    },
                    {
                        "region": "UKL"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://etenderwales.bravosolution.co.uk/go/78402911019275F955FF",
        "documents": [
            {
                "id": "economic1",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical1",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2025-03-26T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "awardPeriod": {
            "startDate": "2025-03-26T14:00:00Z"
        },
        "bidOpening": {
            "date": "2025-03-26T14:00:00Z"
        },
        "hasRecurrence": false,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        }
    },
    "parties": [
        {
            "id": "GB-FTS-5743",
            "name": "Police & Crime Commissioner for South Wales",
            "identifier": {
                "legalName": "Police & Crime Commissioner for South Wales"
            },
            "address": {
                "streetAddress": "Police Headquarters, Cowbridge Road",
                "locality": "Bridgend",
                "region": "UKL17",
                "postalCode": "CF31 3SU",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Matthew Green",
                "telephone": "+44 1656655555",
                "email": "matthew.green@south-wales.police.uk",
                "url": "https://etenderwales.bravosolution.co.uk/go/65077564019527AFEA45"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "http://www.south-wales.police.uk",
                "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0583",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "MINISTRY",
                        "description": "Ministry or any other national or federal authority, including their regional or local subdivisions"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "03",
                        "description": "Public order and safety"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-111",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-160024",
            "name": "MATRIX BIOHAZARD SERVICES LIMITED",
            "identifier": {
                "legalName": "MATRIX BIOHAZARD SERVICES LIMITED"
            },
            "address": {
                "streetAddress": "Unit 9 Old Field Road, Bocam Park",
                "locality": "Pencoed",
                "region": "UK",
                "postalCode": "CF355LJ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1656720171"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-5743",
        "name": "Police & Crime Commissioner for South Wales"
    },
    "language": "en",
    "awards": [
        {
            "id": "054377-2025-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-160024",
                    "name": "MATRIX BIOHAZARD SERVICES LIMITED"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "054377-2025-1",
            "awardID": "054377-2025-1",
            "status": "active",
            "value": {
                "amount": 1239212.5,
                "currency": "GBP"
            },
            "dateSigned": "2025-08-15T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 6
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 5
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 6
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 6
            }
        ]
    }
}