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Video Digitisation Services

BFI

This public procurement record has 2 releases in its history.

Award

09 Sep 2025 at 18:09

Award Notice
Tender

21 Feb 2025 at 14:29

Tender Notice
Summary of the contracting process

The British Film Institute (BFI) has recently concluded the awarding stage of a framework agreement for Video Digitisation Services. This initiative focuses on the accessibility and preservation of the UK's film heritage, with the contract valued at £750,000. The procurement process, which follows a restricted procedure, aims to enhance technical capabilities at the BFI National Archive in Berkhamsted. The contract, effective from 5th September 2025, spans three years with the possibility of a one-year extension. The awarded contract was issued under strict quality and price criteria, primarily catering to the motion picture and video tape production and related services industry category.

For businesses specialising in video digitisation, particularly those with expertise in maintaining and preserving videotape formats, this framework agreement presents a significant growth opportunity. Small and medium enterprises (SMEs), both domestic and EU-based, demonstrated strong interest, with four suppliers, including CJP Broadcast Service Solutions Ltd and Memnon Archiving Services, securing positions. This procurement creates avenues for such businesses to leverage their expertise in a government-linked project, collaborating to deliver high-quality digitisation services. Companies with a focus on innovative video services and those capable of offering cost-effective solutions could greatly benefit from participating in similar tenders by the BFI and related sectors.

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Notice Information

Notice Title

Video Digitisation Services

Notice Description

The BFI requires several Suppliers to deliver Video Digitisation Services under a Framework Agreement. The British Film Institute is responsible for the accessibility and preservation of a significant share of the UKs film heritage and aims to make it available to audiences through the widest range of platforms and technologies. The film and television collections cared for by the BFI National Archive encompass the entire history of cinema, include educational, broadcast, amateur and other creative content held on a wide range of videotape formats. To help achieve these objectives this framework agreement invites bidders to propose a range of videotape (and audio) digitisation services, along with costs, which can be drawn upon to augment technical capacity within the BFI National Archive's conservation teams. While the BFI maintains considerable expertise and equipment to support and preserve these formats, this Tender seeks a greater range and capacity through commercial provision.

Lot Information

Lot 1

The BFI requires several Suppliers to deliver Video Digitisation Services under a Framework Agreement. The British Film Institute is responsible for the accessibility and preservation of a significant share of the UKs film heritage and aims to make it available to audiences through the widest range of platforms and technologies. The film and television collections cared for by the BFI National Archive encompass the entire history of cinema, include educational, broadcast, amateur and other creative content held on a wide range of videotape formats. To help achieve these objectives this framework agreement invites bidders to propose a range of videotape (and audio) digitisation services, along with costs, which can be drawn upon to augment technical capacity within the BFI National Archive's conservation teams.

Options: One year option to extend.

Renewal: There is an option to extend the framework for one year after the initial term of 3 years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04e6d3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/055184-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services

CPV Codes

92100000 - Motion picture and video services

92110000 - Motion picture and video tape production and related services

Notice Value(s)

Tender Value
£750,000 £500K-£1M
Lots Value
£750,000 £500K-£1M
Awards Value
Not specified
Contracts Value
£750,000 £500K-£1M

Notice Dates

Publication Date
9 Sep 20251 years ago
Submission Deadline
21 Mar 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BFI
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
W1T 1LN
Postcode Area
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI36 Camden
Delivery Location
TLH23 Hertfordshire CC
Local Authority
Camden
Electoral Ward
Bloomsbury
Westminster Constituency
Holborn and St Pancras

Supplier Information

Number of Suppliers
4
Supplier Names

CJP Broadcast Service Solutions Ltd

dc1 gmbh media & object digitisation

MEMNON ARCHIVING SERVICES

Ovation Data Limited

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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