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Framework Agreement for the Provision of Emergency Lighting Inspection, Testing and Maintenance

Staffordshire County Council

This public procurement record has 5 releases in its history.

ContractTermination

01 Jun 2026 at 08:07

UK11 - Contract Termination Notice
Award

20 Aug 2025 at 10:09

UK7 - Contract Details Notice
Award

30 Jul 2025 at 07:37

UK6 - Contract Award Notice
Tender

23 Apr 2025 at 13:30

UK4 - Tender Notice
Planning

14 Mar 2025 at 11:05

UK3 - Planned Procurement Notice
Summary of the contracting process

The procurement process for the "Framework Agreement for the Provision of Emergency Lighting Inspection, Testing and Maintenance" engaged multiple councils as buying organisations, including Staffordshire County Council, Cannock Chase District Council, Stafford Borough Council, and South Staffordshire District Council. This tender was open to public authority sub-central government entities, classified under the industry categories for emergency lighting equipment and maintenance services. The procurement stage commenced with planning, followed by the tender stage that closed on 29th May 2025, leading to the awarding of the contract in August 2025. The process utilised an open procedure under the legal basis of UKPGA 2023/54. This agreement covers numerous locations primarily in Staffordshire, with additional sites in Cheshire, Lancashire, Derbyshire, and the West Midlands, requiring services like inspection, testing, and responsive maintenance with a 24/7 callout facility.

This tender represents a significant opportunity for businesses specialising in maintenance and repair services, particularly those capable of providing emergency lighting solutions. The contract, valued at up to £1,200,000, offers a substantial engagement for SMEs and VCSEs due to its scale and requirement for technical accreditations such as SSIP and Constructionline Gold memberships. Suppliers capable of delivering quality services at competitive prices were well-suited for this framework. With a 4-hour response requirement and the potential for a contract period extending to 2029, businesses with proven competency and capacity to manage a comprehensive range of building types across multiple regions can leverage this opportunity to expand their service portfolio and client base within the public sector.

How relevant is this notice?

Notice Information

Notice Title

Framework Agreement for the Provision of Emergency Lighting Inspection, Testing and Maintenance

Notice Description

The purpose of the Framework Agreement is to ensure that all Emergency Lighting and Associated Battery systems are maintained in a safe and operational condition through a process involving inspection and testing at approximately 506 properties covering mostly in Staffordshire, with a small number located in Cheshire, Lancashire, Derbyshire and the West Midlands. The properties will include all types of buildings operated by a Local Authority including educational, residential care homes, civic buildings, offices, fire stations, enterprise centres and small industrial units. A 24/7 callout facility is required to deliver responsive maintenance activities with a 4-hour response limit.

Lot Information

Lot 1

Renewal: 2 x 1 years to 31st August 2028 and 31st August 2029

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04ed2a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/051152-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK11 - Contract Termination Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

50 - Repair and maintenance services

CPV Codes

31518200 - Emergency lighting equipment

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
£1,000,000 £1M-£10M
Awards Value
£1,000,000 £1M-£10M
Contracts Value
£1,000,000 £1M-£10M

Notice Dates

Publication Date
1 Jun 20262 months ago
Submission Deadline
29 May 2025Expired
Future Notice Date
14 Apr 2025Expired
Award Date
24 Jul 20251 years ago
Contract Period
1 Sep 2025 - 31 Aug 2027 1-2 years
Recurrence
2029-01-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Terminated

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Staffordshire County Council
Additional Buyers

Cannock Chase District Council

South Staffordshire District Council

Stafford Borough Council

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CANNOCK
Postcode
ST16 2DH
Postcode Area
Stoke-on-Trent
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
Not specified
Local Authority
Stafford
Electoral Ward
Forebridge
Westminster Constituency
Stafford

Supplier Information

Number of Suppliers
1
Supplier Name

DFP SERVICES LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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