Notice Information
Notice Title
Cleaning Services 2025
Notice Description
Provision of Cleaning Services to schools and other educational establishments
Lot Information
Lot 1
Renewal: Optional extension of 1 year depending on continued availability of funding and successful provider performance Estyniad dewisol o 1 flwyddyn yn dibynnu ar argaeledd cyllid parhaus a pherfformiad darparwr llwyddiannus
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-04ef74
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/043366-2025
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- UK7 - Contract Details Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Competitive flexible procedure
- Tender Suitability
- SME
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
90 - Sewage, refuse, cleaning and environmental services
-
- CPV Codes
90910000 - Cleaning services
Notice Value(s)
- Tender Value
- £3,200,000 £1M-£10M
- Lots Value
- £3,200,000 £1M-£10M
- Awards Value
- £3,200,000 £1M-£10M
- Contracts Value
- £3,200,000 £1M-£10M
Notice Dates
- Publication Date
- 28 Jul 20256 months ago
- Submission Deadline
- 14 Apr 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 6 Jul 20257 months ago
- Contract Period
- 31 Aug 2025 - 31 Aug 2028 3-4 years
- Recurrence
- 2029-01-31
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- MERTHYR TYDFIL COUNTY BOROUGH COUNCIL
- Contact Name
- Gareth Richards
- Contact Email
- procurement@merthyr.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- MERTHYR TYDFIL
- Postcode
- CF47 8AN
- Post Town
- Cardiff
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL5 South East Wales
- Small Region (ITL 3)
- TLL51 Central Valleys and Bridgend
- Delivery Location
- TLL15 Central Valleys
-
- Local Authority
- Merthyr Tydfil
- Electoral Ward
- Town
- Westminster Constituency
- Merthyr Tydfil and Aberdare
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/043366-2025
28th July 2025 - Contract details notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/038851-2025
10th July 2025 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/010299-2025
20th March 2025 - Tender notice on Find a Tender -
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-04ef74-2025-07-28T11:29:11+01:00",
"date": "2025-07-28T11:29:11+01:00",
"ocid": "ocds-h6vhtk-04ef74",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PPMD-1137-QDJJ",
"name": "Merthyr Tydfil County Borough Council",
"identifier": {
"scheme": "GB-PPON",
"id": "PPMD-1137-QDJJ"
},
"address": {
"streetAddress": "Civic Centre",
"locality": "Merthyr Tydfil",
"postalCode": "CF47 8AN",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKL15"
},
"contactPoint": {
"name": "Gareth Richards",
"email": "procurement@merthyr.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.merthyr.gov.uk",
"classifications": [
{
"scheme": "UK_CA_TYPE",
"id": "publicAuthoritySubCentralGovernment",
"description": "Public authority - sub-central government"
},
{
"scheme": "UK_CA_DEVOLVED_REGULATIONS",
"id": "GB-WLS",
"description": "Welsh devolved regulations apply"
}
]
}
},
{
"id": "GB-PPON-PMRJ-8488-NNTL",
"name": "Solo Services Group",
"identifier": {
"scheme": "GB-PPON",
"id": "PMRJ-8488-NNTL"
},
"address": {
"streetAddress": "1 Axis Court, Riverside Business Park",
"locality": "Swansea",
"postalCode": "SA7 0AJ",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKL18"
},
"contactPoint": {
"email": "newbusiness@soloservicegroup.com"
},
"roles": [
"supplier"
],
"details": {
"scale": "large",
"vcse": false,
"publicServiceMissionOrganization": false,
"shelteredWorkshop": false
}
}
],
"buyer": {
"id": "GB-PPON-PPMD-1137-QDJJ",
"name": "Merthyr Tydfil County Borough Council"
},
"planning": {
"noEngagementNoticeRationale": "The market for this service is well-known so market engagement would not have been of any benefit. In addition, the tender preparation started under PCR 2015 when this was not a requirement. Mae'r farchnad ar gyfer y gwasanaeth hwn yn adnabyddus felly ni fyddai ymgysylltu a'r farchnad wedi bod o unrhyw fudd. Yn ogystal, dechreuodd y gwaith o baratoi tendrau o dan PCR 2015 pan nad oedd hyn yn ofynnol."
},
"tender": {
"id": "MTCBC/CS/01 2025",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Cleaning Services 2025",
"description": "Provision of Cleaning Services to schools and other educational establishments",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "90910000",
"description": "Cleaning services"
}
],
"deliveryAddresses": [
{
"region": "UKL15",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"value": {
"amountGross": 3840000,
"amount": 3200000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Competitive flexible procedure",
"procedure": {
"features": "A 2-stage process that includes a Participation Stage 1 with a Stage 2 Invitation to Tender for shortlisted bidders Proses 2 gam sy'n cynnwys Cam Cyfranogi 1 gyda Chais i Dendro Cam 2 ar gyfer cynigwyr ar y rhestr fer"
},
"mainProcurementCategory": "services",
"aboveThreshold": true,
"techniques": {
"hasFrameworkAgreement": true,
"frameworkAgreement": {
"maximumParticipants": 1,
"method": "withoutReopeningCompetition",
"type": "closed",
"description": "Price determined through tender process - each participating establishment will create a call-off contract"
}
},
"submissionMethodDetails": "https://etenderwales.bravosolution.co.uk/",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en",
"cy"
]
},
"expressionOfInterestDeadline": "2025-04-17T00:00:00+01:00",
"enquiryPeriod": {
"endDate": "2025-04-14T12:00:00+01:00"
},
"awardPeriod": {
"endDate": "2025-06-30T23:59:59+01:00"
},
"lots": [
{
"id": "1",
"status": "complete",
"value": {
"amountGross": 3840000,
"amount": 3200000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Quality (Technical Ability) / Ansawdd (Gallu Technegol)",
"description": "Response to quality questions as outlined in the tender documents Ymateb i gwestiynau ansawdd fel yr amlinellwyd yn y dogfennau tendro",
"numbers": [
{
"number": 70,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Price",
"description": "Prices for a schedule of cleaning services Prisiau ar gyfer rhestr o wasanaethau glanhau",
"numbers": [
{
"number": 30,
"weight": "percentageExact"
}
]
}
]
},
"secondStage": {
"maximumCandidates": 5
},
"selectionCriteria": {
"criteria": [
{
"type": "economic",
"description": "As outlined in tender documentation Fel yr amlinellwyd yn y dogfennau tendro"
},
{
"type": "technical",
"description": "As outlined in tender documentation Fel yr amlinellwyd yn y dogfennau tendro"
},
{
"description": "As outlined in tender documentation Fel yr amlinellwyd yn y dogfennau tendro",
"forReduction": true
}
]
},
"suitability": {
"sme": true
},
"contractPeriod": {
"startDate": "2025-09-01T00:00:00+01:00",
"endDate": "2028-08-31T23:59:59+01:00",
"maxExtentDate": "2029-08-31T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "Optional extension of 1 year depending on continued availability of funding and successful provider performance Estyniad dewisol o 1 flwyddyn yn dibynnu ar argaeledd cyllid parhaus a pherfformiad darparwr llwyddiannus"
}
}
],
"documents": [
{
"id": "future",
"documentType": "biddingDocuments",
"accessDetails": "Via etenderwales"
},
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
},
{
"id": "010299-2025",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/010299-2025",
"datePublished": "2025-03-20T09:14:44Z",
"format": "text/html"
}
],
"hasRecurrence": true,
"recurrence": {
"dates": [
{
"startDate": "2029-01-31T23:59:59+00:00"
}
]
}
},
"language": "en",
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"value": 4,
"relatedLot": "1"
},
{
"id": "2",
"measure": "finalStageBids",
"value": 4,
"relatedLot": "1"
},
{
"id": "3",
"measure": "smeFinalStageBids",
"value": 2,
"relatedLot": "1"
},
{
"id": "4",
"measure": "vcseFinalStageBids",
"value": 0,
"relatedLot": "1"
}
]
},
"awards": [
{
"id": "1",
"title": "Cleaning Services 2025",
"status": "active",
"date": "2025-07-07T00:00:00+01:00",
"value": {
"amountGross": 3840000,
"amount": 3200000,
"currency": "GBP"
},
"mainProcurementCategory": "services",
"aboveThreshold": true,
"suppliers": [
{
"id": "GB-PPON-PMRJ-8488-NNTL",
"name": "Solo Services Group"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "90910000",
"description": "Cleaning services"
}
],
"deliveryAddresses": [
{
"region": "UKL15",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKL15",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"standstillPeriod": {
"endDate": "2025-07-22T23:59:59+01:00"
},
"contractPeriod": {
"startDate": "2025-09-01T00:00:00+01:00",
"endDate": "2028-08-31T23:59:59+01:00",
"maxExtentDate": "2029-08-31T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "Option to extend for a further 1 year period"
},
"hasOptions": true,
"options": {
"description": "Additional sites may be added to the Framework during its lifetime"
},
"relatedLots": [
"1"
],
"documents": [
{
"id": "038851-2025",
"documentType": "awardNotice",
"noticeType": "UK6",
"description": "Contract award notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/038851-2025",
"datePublished": "2025-07-10T10:58:54+01:00",
"format": "text/html"
}
],
"assessmentSummariesDateSent": "2025-07-10T00:00:00+01:00",
"milestones": [
{
"id": "1",
"type": "futureSignatureDate",
"dueDate": "2025-07-31T23:59:59+01:00",
"status": "scheduled"
}
]
}
],
"contracts": [
{
"id": "1",
"awardID": "1",
"title": "Framework for Cleaning Services 2025",
"status": "active",
"period": {
"startDate": "2025-09-01T00:00:00+01:00",
"endDate": "2028-08-31T23:59:59+01:00",
"maxExtentDate": "2029-08-31T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "Optional extension of 12 months subject to satisfactory performance"
},
"hasOptions": true,
"options": {
"description": "Removal or addition of framework establishments or variations in requirements subject to variation orders"
},
"value": {
"amountGross": 3840000,
"amount": 3200000,
"currency": "GBP"
},
"aboveThreshold": true,
"dateSigned": "2025-07-28T00:00:00+01:00",
"documents": [
{
"id": "A-3497",
"documentType": "contractSigned",
"description": "Framework Agreement 2025",
"url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3497",
"format": "application/pdf"
},
{
"id": "043366-2025",
"documentType": "contractNotice",
"noticeType": "UK7",
"description": "Contract details notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/043366-2025",
"datePublished": "2025-07-28T11:29:11+01:00",
"format": "text/html"
}
],
"agreedMetrics": [
{
"id": "4",
"title": "Performance Indicators",
"observations": [
{
"id": "frequency",
"period": {
"durationInMonths": 12
}
}
]
}
]
}
]
}