North Northamptonshire Council Provision of Cremator Servicing and Maintenance at Kettering Crematorium (RFQ)

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04ef8d-2026-02-17T17:21:15Z",
    "date": "2026-02-17T17:21:15Z",
    "ocid": "ocds-h6vhtk-04ef8d",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PQCM-5634-HGCN",
            "name": "North Northamptonshire Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PQCM-5634-HGCN"
            },
            "address": {
                "streetAddress": "The Corby Cube, George Street",
                "locality": "Corby",
                "postalCode": "NN17 1QG",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKF25"
            },
            "contactPoint": {
                "email": "procurement@northnorthants.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PQCM-5634-HGCN",
        "name": "North Northamptonshire Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "In order to support us we ask that you clearly answer each of the points below, this will allow us to easily identify key information that will help inform our arrangements going forwards. Questions relating to the maintenance 1. Please confirm you are able to both service and supply spare parts for the ATI CR 2000 and CR200XL cremators and ancillary equipment located at Warren Hill Crematorium. 2. Please confirm that you are based within England and 2 hours travel time of Warren Hill Crematorium, Kettering NN16 8XE. 3. Are parts regularly available for the cremators detailed above, if so, how quickly can these be obtained? 4. Please can you provide an annual estimate of the cost for service and potential maintenance for the cremators detailed above? Questions relating to the supply of reagent and disposal of waste 5. Please confirm you are able to both supply the SORBACAL DX.SP.50.BB and appropriately dispose of the subsequent waste in compliance of all the legal controls. 6. Please can you confirm the lead times for supply of reagent? 7. In relation to the disposal of reagent waste, please can you provide a standard lead-time for the removal of the waste? 8. Please can you provide an annual estimate for the supply reagent and the removal and disposing of waste? Please send all correspondence relating to your expression of interest via email to procurement@northnorthants.gov.uk by 03/04/2025. ATI Technical drawings and specification can be provided upon request. There is no commitment to proceed to formal procurement at this stage and the Council may also decide to direct award to a provider if following this EOI there is a lack of market responses or competition, or lack of providers who can adequately meet the needs of the Council.",
                "dueDate": "2025-04-03T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "010335-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/010335-2025",
                "datePublished": "2025-03-20T11:04:35Z",
                "format": "text/html"
            },
            {
                "id": "010340-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/010340-2025",
                "datePublished": "2025-03-20T11:06:56Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "ocds-h6vhtk-04ef8d",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "North Northamptonshire Council Provision of Cremator Servicing and Maintenance at Kettering Crematorium (RFQ)",
        "description": "North Northamptonshire Council (here after referred to as 'The Council') are seeking Request for Quotations (RFQ) responses for the supply of cremator servicing and maintenance at Warren Hill Crematorium, Kettering. The Council are looking to put into place measures to ensure that the cremators located at Warren Hill Crematorium continue to be operate efficiently and effectively while the options are considered to replace them at the end of life around 2028. There are 2 No. A.T.I. cremators at the site, a CR2000XL and a CR2000 that undertake around 2,000 cremations a year and ancillary equipment including: An Automatic Charging Bier, an Air Compressor, Mercury Abatement Equipment, a heat Exchanger, standby Generator, cooling fans and controls for all of the equipment plus Wi-Fi links for remote operation. The cremators require the supply of 2 service elements. Element 1 - The supply of SORBACAL DX.SP.50.BB reagent for the emissions equipment as well as the removal and safe and legal disposal of the waste Element 2 - The service and maintenance of the 2 gas cremators After reviewing the elements, the Council is looking to potentially procure one provider to deliver this requirement until the cremators are decommissioned as part of a replacement programme during 2028. If your organisation wishes to express an interest in taking part in this procurement exercise a full RFQ document set will be provided upon request. The Council require any potential organisation to submit their interest via email to procurement@northnorthants.gov.uk and the RFQ documents will be shared accordingly.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "42350000",
                        "description": "Cremators"
                    },
                    {
                        "scheme": "CPV",
                        "id": "98371100",
                        "description": "Cemetery services and cremation services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "98371111",
                        "description": "Cemetery maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "98371120",
                        "description": "Cremation services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKC",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKD",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKE",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKF",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKG",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKH",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKC",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKD",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKE",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKF",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKG",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKH",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKF2",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "services",
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-05-11T00:00:00+01:00",
                    "endDate": "2028-05-10T23:59:59+01:00",
                    "maxExtentDate": "2029-05-10T23:59:59+01:00"
                },
                "status": "active",
                "value": {
                    "amountGross": 180000,
                    "amount": 150000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Contract includes provision to extend contract for another year."
                }
            }
        ],
        "status": "active",
        "amendments": [
            {
                "id": "010340-2025",
                "description": "Updated Contract Start Date"
            }
        ],
        "value": {
            "amountGross": 180000,
            "amount": 150000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "aboveThreshold": false,
        "submissionMethodDetails": "All expressions of interests, clarifications and submissions must be submitted via email to procurement@northnorthants.gov.uk",
        "submissionTerms": {
            "electronicSubmissionPolicy": "notAllowed"
        },
        "tenderPeriod": {
            "endDate": "2026-03-19T23:59:59Z"
        },
        "otherRequirements": {
            "reservedParticipationLocation": {
                "gazetteer": {
                    "scheme": "GB-ONS",
                    "identifiers": [
                        "K02000001"
                    ]
                }
            }
        },
        "documents": [
            {
                "id": "014528-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/014528-2026",
                "datePublished": "2026-02-17T17:21:15Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}