Award

UKRI-4850 STFC (Daresbury) Building Energy Management Systems (BEMS) - maintenance, reactive, remedial and project works

UK RESEARCH AND INNOVATION

This public procurement record has 3 releases in its history.

Award

08 Jul 2025 at 18:05

TenderUpdate

29 Apr 2025 at 13:40

Tender

25 Mar 2025 at 16:05

Summary of the contracting process

The procurement process for the "UKRI-4850 STFC (Daresbury) Building Energy Management Systems (BEMS) - maintenance, reactive, remedial and project works" was conducted by UK Research and Innovation (UKRI), a public undertaking based in Swindon, United Kingdom. The procurement was aimed at securing services for the STFC Daresbury Laboratory, focusing on energy management and related services under the CPV category 71314000 and 71314200. The process was executed through an open procedure with bids submitted by 7 May 2025. Schneider Electric Limited, located in Warrington, was awarded the contract on 8 July 2025, with the contract period scheduled to commence on 1 August 2025 and conclude on 31 July 2027, with potential renewals extending to 2029. This award follows the completion stage of the procurement, ensuring all planned preventive, reactive, and remedial works are efficiently handled.

This tender presents significant opportunities for businesses specialising in BEMS maintenance, particularly those possessing the capability to manage various BEMS brand systems. The open procedure implies a level playing field for all qualified suppliers, especially SMEs like Schneider Electric, who demonstrated suitability in the competitive process. With an estimated contract value of up to £552,000, this framework offers business growth through substantial service provision and potential additional work outside the initial contract. Businesses with proficient technical skills in energy management and those adept in creating minimal disruption while executing safety-critical tasks stand to benefit greatly from such contracts.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

UKRI-4850 STFC (Daresbury) Building Energy Management Systems (BEMS) - maintenance, reactive, remedial and project works

Notice Description

**PLEASE NOTE THAT THE BID SUBMISSION DEADLINE FOR THIS REQUIREMENT IS NOW 07 MAY 1400HRS UK TIME. THE LATER DATE STATED FURTHER DOWN THIS NOTICE IS INCORRECT (24/05) AND IS UNABLE TO BE CHANGED DUE TO AN UNFORESEEN FTS/WEBPAGE TEMPLATE ERROR** The contracting authority is UKRI and the services are for their STFC Daresbury Laboratory. The aim of this procurement is to contract with a Service Provider to complete all Planned, Preventative Maintenance (PPM), reactive and remedial works pertaining to BEMS for STFC Daresbury. We are looking to contract with a specialist BEMS maintenance Service Provider who has technical capability to deliver all aspects of the services. They should have the ability to be able to maintain a variety of brands of BEMS. The Service Provider is to be proficient in working in environments where detailed isolation prior to testing is planned and executed to ensure maximum safety, efficient testing, remediation of defects, and minimum disruption to the operation. Please review the entire documentation set and asset list held in the Delta eSourcing portal. All reactive and remedial works, and any costs associated with new assets are an estimate and they are not guaranteed. Whilst it is STFC's intention to purchase the majority of its requirements under this Contract Arrangement from the Service Provider appointed, this does not confer any exclusivity on the appointed Service Provider. STFC reserve the right to purchase any requirements (including those similar to this and covered by this procurement) from any Service Provider outside of this Contract. To view this notice, please click here: https://ukri.delta-esourcing.com/delta/viewNotice.html?noticeId=963185813

Lot Information

Lot 1

Renewal: Additional years allowed up to 4 years total

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04f89f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/038406-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services


CPV Codes

71314000 - Energy and related services

71314200 - Energy-management services

Notice Value(s)

Tender Value
£460,000 £100K-£500K
Lots Value
£460,000 £100K-£500K
Awards Value
£460,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
8 Jul 20257 months ago
Submission Deadline
24 May 2025Expired
Future Notice Date
Not specified
Award Date
7 Jul 20257 months ago
Contract Period
31 Jul 2025 - 31 Jul 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
UK RESEARCH AND INNOVATION
Contact Name
Not specified
Contact Email
stfcprocurement@ukri.org
Contact Phone
01793 442000

Buyer Location

Locality
SWINDON
Postcode
SN2 2FL
Post Town
Swindon
Country
England

Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
TLD61 Warrington

Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Supplier Information

Number of Suppliers
1
Supplier Name

SCHNEIDER ELECTRIC

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04f89f-2025-07-08T19:05:08+01:00",
    "date": "2025-07-08T19:05:08+01:00",
    "ocid": "ocds-h6vhtk-04f89f",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PDQJ-7126-JDHG",
            "name": "UK Research and Innovation",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PDQJ-7126-JDHG"
            },
            "address": {
                "streetAddress": "Polaris House, North Star Avenue",
                "locality": "Swindon",
                "postalCode": "SN2 2FL",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK14"
            },
            "contactPoint": {
                "email": "STFCprocurement@ukri.org",
                "telephone": "01793 442000"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicUndertaking",
                        "description": "Public undertaking"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-01407228",
            "name": "Schneider Electric Limited",
            "identifier": {
                "scheme": "GB-COH",
                "id": "01407228"
            },
            "address": {
                "streetAddress": "310 Europa Boulevard",
                "locality": "Warrington",
                "postalCode": "WA5 7XR",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKD61"
            },
            "contactPoint": {
                "email": "jessica.wall@se.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PDQJ-7126-JDHG",
        "name": "UK Research and Innovation"
    },
    "tender": {
        "id": "UKRI-4850",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "UKRI-4850 STFC (Daresbury) Building Energy Management Systems (BEMS) - maintenance, reactive, remedial and project works",
        "description": "**PLEASE NOTE THAT THE BID SUBMISSION DEADLINE FOR THIS REQUIREMENT IS NOW 07 MAY 1400HRS UK TIME. THE LATER DATE STATED FURTHER DOWN THIS NOTICE IS INCORRECT (24/05) AND IS UNABLE TO BE CHANGED DUE TO AN UNFORESEEN FTS/WEBPAGE TEMPLATE ERROR** The contracting authority is UKRI and the services are for their STFC Daresbury Laboratory. The aim of this procurement is to contract with a Service Provider to complete all Planned, Preventative Maintenance (PPM), reactive and remedial works pertaining to BEMS for STFC Daresbury. We are looking to contract with a specialist BEMS maintenance Service Provider who has technical capability to deliver all aspects of the services. They should have the ability to be able to maintain a variety of brands of BEMS. The Service Provider is to be proficient in working in environments where detailed isolation prior to testing is planned and executed to ensure maximum safety, efficient testing, remediation of defects, and minimum disruption to the operation. Please review the entire documentation set and asset list held in the Delta eSourcing portal. All reactive and remedial works, and any costs associated with new assets are an estimate and they are not guaranteed. Whilst it is STFC's intention to purchase the majority of its requirements under this Contract Arrangement from the Service Provider appointed, this does not confer any exclusivity on the appointed Service Provider. STFC reserve the right to purchase any requirements (including those similar to this and covered by this procurement) from any Service Provider outside of this Contract. To view this notice, please click here: https://ukri.delta-esourcing.com/delta/viewNotice.html?noticeId=963185813",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "71314000",
                        "description": "Energy and related services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71314200",
                        "description": "Energy-management services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKD61",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKD61",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 552000,
            "amount": 460000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "coveredBy": [
            "GPA",
            "CPTPP"
        ],
        "submissionMethodDetails": "https://ukri.delta-esourcing.com/respond/9QVV32AKQJ",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-05-24T14:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2025-05-24T23:59:59Z"
        },
        "lots": [
            {
                "id": "1",
                "status": "complete",
                "value": {
                    "amountGross": 552000,
                    "amount": 460000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "Long criteria description",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "Long criteria description",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2025-05-29T00:00:00Z",
                    "endDate": "2027-05-28T23:59:59Z",
                    "maxExtentDate": "2029-05-28T23:59:59Z"
                },
                "suitability": {
                    "sme": true
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Additional years allowed up to 4 years total"
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "011203-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/011203-2025",
                "datePublished": "2025-03-25T16:05:04Z",
                "format": "text/html"
            },
            {
                "id": "017653-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/017653-2025",
                "datePublished": "2025-04-29T14:40:04+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "status": "pending",
            "date": "2025-07-08T00:00:00+01:00",
            "value": {
                "amountGross": 552000,
                "amount": 460000,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-COH-01407228",
                    "name": "Schneider Electric Limited"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "71314000",
                            "description": "Energy and related services"
                        },
                        {
                            "scheme": "CPV",
                            "id": "71314200",
                            "description": "Energy-management services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKD61",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "standstillPeriod": {
                "endDate": "2025-07-18T23:59:59+01:00"
            },
            "contractPeriod": {
                "startDate": "2025-08-01T00:00:00+01:00",
                "endDate": "2027-07-31T23:59:59+01:00",
                "maxExtentDate": "2029-08-01T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "Additional years allowed up to 4 years total"
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "038406-2025",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/038406-2025",
                    "datePublished": "2025-07-08T19:05:08+01:00",
                    "format": "text/html"
                }
            ],
            "assessmentSummariesDateSent": "2025-07-08T00:00:00+01:00",
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2025-07-21T23:59:59+01:00",
                    "status": "scheduled"
                }
            ]
        }
    ]
}