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Short Breaks for Children and Young People with Special Educational Needs and Disabilities

London Borough of Harrow

This public procurement record has 3 releases in its history.

Award

15 Aug 2025 at 11:03

UK6 - Contract Award Notice
Tender

28 May 2025 at 08:33

UK4 - Tender Notice
Planning

04 Apr 2025 at 11:49

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The London Borough of Harrow has completed the procurement process for their "Short Breaks for Children and Young People with Special Educational Needs and Disabilities" project under the open procedure. This initiative, forming a part of the "Light Touch Regime," aims to provide enriching activities for children and young people in the Harrow area to support their development and provide respite for their carers. Key dates include the contract start on 1st September 2025, running until 31st August 2030, with the potential for a three-year extension to 31st August 2033. The awards for this service, spanning multiple lots, were finalised on 11th August 2025, with a total gross value of GBP 12,220,800 across all lots.

This procurement offers diverse opportunities for businesses involved in delivering social and healthcare services. Small to medium enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are particularly well-positioned to engage within this framework, which emphasises local provider engagement. Businesses capable of providing creative and varied activity programmes for children with special needs can thrive. The open framework allows for both new and current providers to offer their services throughout the contract duration. This initiative supports innovation in tendering processes and allows for direct award options based on user choice, promoting meaningful competition beneficial for community-centric service providers.

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Notice Information

Notice Title

Short Breaks for Children and Young People with Special Educational Needs and Disabilities

Notice Description

Short breaks provide children and young people (5 - 18 years) with the opportunity to access a range of enriching activities such as afterschool clubs, holiday playschemes, arts, crafts, sports, community outreach, where they can spend time away from their parent/carer and spend time with their peers. Caring for a child or young person with a disability is exhausting and can put even the strongest relationships under strain. Short breaks provide parents/carers with the opportunity to have a 'break' from their caring responsibilities and to spend time with partners and other members of the family. The service will be available to children and young people between the age of 5-18 living in the London Borough of Harrow who have a disability, as defined under the Equality Act 2010.

Lot Information

5-13 Years Centre Based and After School Activities

This Lot is for Centre Based and After School Activities and must offer a wide range of activities that will ensure that children and young people between the ages of 5 and 13 years old have access to specially designed enriching provision. These activities should offer children and young people a safe and stimulating environment that supports them to make friends, develop new skills, improve outcomes and participate in fun and exciting activities.

Renewal: The first framework (period 1) for a term of 3 years starting from 1 September 2025 to 31 August 2028, a second framework (period 2) for a term of 2 years from 1 September 2028 to 31 August 2030 with the option to extend for a term of 3 years from 1 September 2030 to 31 August 2033. When re-opening in year 3, framework providers may be appointed based on their original submission or will have the option to submit a new tender, and new providers may submit to join the Open Framework.

13 - 16 Years Centre Based and After School Activities, Community and Themed Sessions

This Lot is specifically for Centre Based and After School Activities, Community and Themed Sessions, there must be a wide range of activities that will ensure that children and young people between the ages of 13 and 16 years old have access to specially designed enriching provision. These activities should offer this age group a safe and stimulating environment to supports them to make friends, develop new skills, improve outcomes and participate in fun and exciting activities.

Renewal: The first framework (period 1) for a term of 3 years starting from 1 September 2025 to 31 August 2028, a second framework (period 2) for a term of 2 years from 1 September 2028 to 31 August 2030 with the option to extend for a term of 3 years from 1 September 2030 to 31 August 2033. When re-opening in year 3, framework providers may be appointed based on their original submission or will have the option to submit a new tender, and new providers may submit to join the Open Framework.

16 - 18 Years Community and Themed Sessions Vocational Activities

This Lot is for Community and Themed Sessions, and Vocational Activities, must offer a wide range of activities will ensure that children and young people have access to specially designed enriching provision. These activities should offer young people between the ages of 16 and 18 years old a safe and stimulating environment that supports them to make friends, develop new skills, improve outcomes and participate in fun and exciting activities.

Renewal: The first framework (period 1) for a term of 3 years starting from 1 September 2025 to 31 August 2028, a second framework (period 2) for a term of 2 years from 1 September 2028 to 31 August 2030 with the option to extend for a term of 3 years from 1 September 2030 to 31 August 2033. When re-opening in year 3, framework providers may be appointed based on their original submission or will have the option to submit a new tender, and new providers may submit to join the Open Framework.

Planning Information

The London Borough of Harrow is seeking to engage with providers that can deliver Short Breaks for Children and Young People with Special Educational Needs and Disabilities to participate in preliminary market engagement to assist in developing the authority's requirements and approach to deliver best possible outcomes to the residents of Harrow. We therefore would like to invite suitably qualified service providers to participate in discussions which will take at the London Borough of Harrow, Forward Drive, Harrow, HA3 8FL, Meeting HCH Hub on the 24th April 2025 at 1.30pm to 3.30pm. If you would like to participate and attend this event or have any questions, please express your interest by email to Lisa Taylor, Deputy Head of Procurement, lisa.taylor@harrow.gov.uk The objective of this event is to get a better understanding of the following: • Seek feedback from providers and to inform the development of the tender documentation • Answer questions interested companies may have regarding service specifications, pricing model • Provide practical advice to interested companies on local government tendering to support submission of tender • Breakdown barriers to entry for locally based SME companies.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04fd35
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/049046-2025
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services

CPV Codes

85000000 - Health and social work services

Notice Value(s)

Tender Value
£10,184,000 £10M-£100M
Lots Value
£10,184,000 £10M-£100M
Awards Value
£7,128,800 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
15 Aug 20251 years ago
Submission Deadline
27 Jun 2025Expired
Future Notice Date
27 May 2025Expired
Award Date
11 Aug 20251 years ago
Contract Period
1 Sep 2025 - 31 Aug 2030 Over 5 years
Recurrence
2028-02-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
London Borough of Harrow
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HARROW
Postcode
HA3 8FL
Postcode Area
Harrow
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI74 Harrow and Hillingdon
Delivery Location
TLI74 Harrow and Hillingdon
Local Authority
Harrow
Electoral Ward
Kenton West
Westminster Constituency
Harrow East

Supplier Information

Number of Suppliers
14
Supplier Names

ALLFOR CARE SERVICES LTD

BETTER FAMILIES SOCIAL WORK SERVICES LTD

CARE CONSORT LTD

CARE4OCUS LTD

COMMUNITY CONNEX LTD.

D-TRIUMPH CARE LTD

ENDORPHINS (LONDON & SOUTH EAST) LIMITED

GOLDCREST HEALTHCARE SERVICE LIMITED

HARROW CARERS

LEARNING DISABILITY NETWORK LONDON LIMITED

LIFESERVE SOLUTIONS LIMITED

MANUELLA CARE LIMITED

ONECARE-UK LTD

STAR MARIS HEALTHCARE LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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