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Computer Aided Facility Management Software (CAFM) System Service Provision.

Birmingham City University

This public procurement record has 4 releases in its history.

Award

16 Jan 2026 at 15:35

UK6 - Contract Award Notice
TenderUpdate

10 Apr 2025 at 16:14

UK4 - Tender Notice
TenderUpdate

04 Apr 2025 at 19:05

UK4 - Tender Notice
Tender

04 Apr 2025 at 12:05

UK4 - Tender Notice
Summary of the contracting process

Birmingham City University (BCU), a public authority in the United Kingdom, has awarded a contract for the provision of a Computer Aided Facility Management (CAFM) Software System Service. Following an open procedure, the contract was awarded to INVIDA LIMITED for a gross amount of £470,000. The procurement falls under the services category with a primary focus on computer facilities management. This contract aims to renew the CAFM system to manage approximately 50,000 live assets at the university's estates, enhancing the management of space, assets, and various facility services. Key dates include the award date on 15 January 2026 and a scheduled contract period starting 1 March 2026, with potential extensions up to 2031.

This tender presents substantial growth opportunities for businesses specializing in facility management software and related services. Companies with experience in managing complex asset portfolios and offering integrated software solutions would find this contract particularly beneficial. Small and medium-sized enterprises (SMEs) are well-positioned to leverage such opportunities, thanks to the procurement procedure's suitability criteria favouring SMEs. The contract offers a three-year term, with options for renewal, providing a stable and potentially long-term business relationship with Birmingham City University.

How relevant is this notice?

Notice Information

Notice Title

Computer Aided Facility Management Software (CAFM) System Service Provision.

Notice Description

Birmingham City University (BCU) has used Computer Aided Facilities Management Software (CAFM) for the last five years within its Estate. BCU currently has approximately 50,000 live assets it needs to manage and maintain. To assist in managing an ever growing and changing property estate, BCU is now looking to renew its Computerised Aided Facilities Management System (CAFM) service provision, to enable facility managers to effectively manage their buildings in one centralized system. Future CAFM system service provisions should allow for facilities managers to plan, execute, and monitor all activities involved in areas including, but not limited to, the following: Space and workplace management Asset management Reactive and planned preventative maintenance Operational facility services Room reservations Help Desk solutions

Lot Information

Lot 1

Renewal: 2 x 1 year optional extensions are available

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04fd3c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/004013-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72510000 - Computer-related management services

72514000 - Computer facilities management services

Notice Value(s)

Tender Value
£427,000 £100K-£500K
Lots Value
£427,000 £100K-£500K
Awards Value
£470,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
16 Jan 20268 months ago
Submission Deadline
5 May 2025Expired
Future Notice Date
Not specified
Award Date
15 Jan 20268 months ago
Contract Period
1 Mar 2026 - 1 Mar 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Birmingham City University
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B4 7BD
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG31 Birmingham
Local Authority
Birmingham
Electoral Ward
Nechells
Westminster Constituency
Birmingham Ladywood

Supplier Information

Number of Suppliers
1
Supplier Name

Invida Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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