Planning

Lease and maintenance of mobile plant and material handlers

LANCASHIRE RENEWABLES LIMITED

This public procurement record has 1 release in its history.

Planning

04 Apr 2025 at 11:25

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Lancashire Renewables Limited (LRL), a public authority under sub-central government, is currently in the planning stage for a tender titled "Lease and maintenance of mobile plant and material handlers" under the industry categories of machinery for mining, quarrying, construction equipment, and financial leasing services. This opportunity is located in Leyland, UK, at Farington Waste Recovery Park, with the key date being 9 May 2025, which is the deadline for engagement responses. The upcoming tender aims to replace LRL’s current plant fleet, seeking new framework agreements around Summer 2025, with the anticipated framework award in Autumn 2025. The estimated value range for this framework is between £10,000,000 and £15,000,000 inclusive of VAT, and the framework itself will likely run for 48 months with potential extensions.

This tender presents an excellent opportunity for businesses specialising in heavy machinery leasing and maintenance services to expand their business scopes by securing a long-term contract with a public authority. Companies capable of providing both the lease and robust maintenance services for a variety of mobile plant equipment such as wheeled loaders, telehandlers, teletruks, forklift trucks, and material handlers will find this tender particularly suitable. Given the significant financial value and the detailed requirements for operational reliability, this contract is ideal for businesses with established experience and supply chain capabilities in the relevant sectors. Engaging in the preliminary market engagement can further help businesses tailor their offers to better meet LRL’s needs and enhance their chances of winning the contract.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Information

Notice Title

Lease and maintenance of mobile plant and material handlers

Notice Description

Lancashire Renewables Limited (LRL) was established for the operation and management of two central waste treatment facilities based at Farington (PR26 6TB) and Thornton (FY7 8RY). LRL's key objectives are to receive, treat and transport contract waste in accordance with the targets and service requirements set out in the Service Level Agreement between the company and its majority shareholder, Lancashire County Council. As an integral part of LRL's operational activities, a fleet of plant equipment is used to move waste around the sites, load into HGV trailers, feed into hoppers, trommels, shredders, move skips and bales, etc. The plant equipment is operated by LRL's in-house team of operators. The current fleet of plant equipment in scope is a mixture of: * JCB 437 HT HL Wastemaster (wheeled front end loader) * JCB 457 HT HL Wastemaster (wheeled front end loader) * JCB TLT 35D 4x4 Wastemaster (teletruk) * JCB 540-170 / JCB-540-180 Hi Viz (telehandler) * Hyster H 3.5FT COOL PACK (triple mast forklift truck) * Fuchs MHL 850 (c. 16m reach electric material handler) * Atlas 350 MH (c. 16m reach diesel material handler) Reactive and planned maintenance of the fleet is crucial because uptime is critical to LRL. The fleet works hard in a challenging environment due to the constant inflow of waste materials that need to be moved and the space limitations in parts of the sites. As well as providing the lease, the contracted supplier must be able to service and maintain the equipment for routine and reactive maintenance using in-house resources and / or robust supply chain arrangements. The current fleet is on long-term lease and maintenance agreements until Summer 2026. LRL intends to advertise a tender opportunity for a new framework agreement circa Summer 2025. The new framework will be used to source replacement fleet, with long-term lease and maintenance agreements commencing immediately after the current fleet's agreements expire in summer 2026. The anticipated framework award is Autumn 2025. LRL hope to allow 6-10 months between placing orders and the new mobile plant arriving on site, subject to the procurement timetable and feedback obtained during preliminary market engagement concerning current plant machinery lead times. The new framework will likely be 48 months in duration. It is anticipated to be split into two Lots: * Lot 1 - Mobile plant (Wheeled front end loaders, telehandlers, teletruks, forklift trucks) * Lot 2 - Material handlers (electric and diesel machines) Individual lease and maintenance agreements for new plant machinery awarded under the framework are likely to be 48-month initial lease periods, with further extensions up to 24 months possible under a clear review clause. Shorter-term lease and maintenance agreements may be included within the scope of the framework (e.g. for unforeseen requirements or project work). Other plant equipment, such as shredders and trommels, may be sourced through further competition between the contracted framework suppliers, however, these requirements are expected to be infrequent. The estimated value range for the framework is PS10,000,000 - PS15,000,000 (inclusive of VAT).

Planning Information

Note - responses to the engagement (questionnaire) will close on 09/05/2025. Engagement with parties may continue beyond that. The purpose of the market engagement is to notify the market of the upcoming tender opportunity and obtain some feedback from those who express interest. Interested organisations are invited to: - Register on LRL's e-tender portal (https://www.the-chest.org.uk/) - Navigate to the market engagement project (under current opportunities - choose organisation 'Lancashire Renewables Limited' in the "narrow your results" filter box to bring up the project). - Express interest in the opportunity, following which you will receive an automated email with a link to the market engagement documents. - Download and review the background & questionnaire document, returning your completed questionnaire on the portal or via email by the closing date. As well as holding market engagement discussions with LRL's two contracted incumbent suppliers, LRL may follow up with a nominal number of organisations who submit a response to the market engagement questionnaire. This would be to discuss the responses and project scope in more detail. Meetings may be held on Microsoft Teams or on site (PR26 6TB), and the meetings may be either dedicated or group sessions. A summary pack of preliminary market engagement material will be issued in the future tender opportunity for information.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04fd45
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/013063-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

43 - Machinery for mining, quarrying, construction equipment

66 - Financial and insurance services

CPV Codes

43000000 - Machinery for mining, quarrying, construction equipment

66114000 - Financial leasing services

Notice Value(s)

Tender Value
£12,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Apr 20251 years ago
Submission Deadline
Not specified
Future Notice Date
21 Jul 2025Expired
Award Date
Not specified
Contract Period
30 Sep 2025 - 30 Sep 2029 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LANCASHIRE RENEWABLES LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEYLAND
Postcode
PR26 6TB
Post Town
Preston
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD4 Lancashire
Small Region (ITL 3)
TLD45 Mid Lancashire
Delivery Location
TLD4 Lancashire
Local Authority
South Ribble
Electoral Ward
Farington West
Westminster Constituency
South Ribble

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04fd45-2025-04-04T12:25:40+01:00",
    "date": "2025-04-04T12:25:40+01:00",
    "ocid": "ocds-h6vhtk-04fd45",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-05881147",
            "name": "LANCASHIRE RENEWABLES LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "05881147"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PYPB-7495-RHWR"
                }
            ],
            "address": {
                "streetAddress": "Environmental Education Centre, Farington Waste Recovery Park, Sustainability Way",
                "locality": "Leyland",
                "postalCode": "PR26 6TB",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKD45"
            },
            "contactPoint": {
                "email": "procurement@lancashirerenewables.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.lancashirerenewables.co.uk/",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-05881147",
        "name": "LANCASHIRE RENEWABLES LIMITED"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Note - responses to the engagement (questionnaire) will close on 09/05/2025. Engagement with parties may continue beyond that. The purpose of the market engagement is to notify the market of the upcoming tender opportunity and obtain some feedback from those who express interest. Interested organisations are invited to: - Register on LRL's e-tender portal (https://www.the-chest.org.uk/) - Navigate to the market engagement project (under current opportunities - choose organisation 'Lancashire Renewables Limited' in the \"narrow your results\" filter box to bring up the project). - Express interest in the opportunity, following which you will receive an automated email with a link to the market engagement documents. - Download and review the background & questionnaire document, returning your completed questionnaire on the portal or via email by the closing date. As well as holding market engagement discussions with LRL's two contracted incumbent suppliers, LRL may follow up with a nominal number of organisations who submit a response to the market engagement questionnaire. This would be to discuss the responses and project scope in more detail. Meetings may be held on Microsoft Teams or on site (PR26 6TB), and the meetings may be either dedicated or group sessions. A summary pack of preliminary market engagement material will be issued in the future tender opportunity for information.",
                "dueDate": "2025-05-09T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "013063-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/013063-2025",
                "datePublished": "2025-04-04T12:25:40+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "JM/LRL/25/011",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Lease and maintenance of mobile plant and material handlers",
        "description": "Lancashire Renewables Limited (LRL) was established for the operation and management of two central waste treatment facilities based at Farington (PR26 6TB) and Thornton (FY7 8RY). LRL's key objectives are to receive, treat and transport contract waste in accordance with the targets and service requirements set out in the Service Level Agreement between the company and its majority shareholder, Lancashire County Council. As an integral part of LRL's operational activities, a fleet of plant equipment is used to move waste around the sites, load into HGV trailers, feed into hoppers, trommels, shredders, move skips and bales, etc. The plant equipment is operated by LRL's in-house team of operators. The current fleet of plant equipment in scope is a mixture of: * JCB 437 HT HL Wastemaster (wheeled front end loader) * JCB 457 HT HL Wastemaster (wheeled front end loader) * JCB TLT 35D 4x4 Wastemaster (teletruk) * JCB 540-170 / JCB-540-180 Hi Viz (telehandler) * Hyster H 3.5FT COOL PACK (triple mast forklift truck) * Fuchs MHL 850 (c. 16m reach electric material handler) * Atlas 350 MH (c. 16m reach diesel material handler) Reactive and planned maintenance of the fleet is crucial because uptime is critical to LRL. The fleet works hard in a challenging environment due to the constant inflow of waste materials that need to be moved and the space limitations in parts of the sites. As well as providing the lease, the contracted supplier must be able to service and maintain the equipment for routine and reactive maintenance using in-house resources and / or robust supply chain arrangements. The current fleet is on long-term lease and maintenance agreements until Summer 2026. LRL intends to advertise a tender opportunity for a new framework agreement circa Summer 2025. The new framework will be used to source replacement fleet, with long-term lease and maintenance agreements commencing immediately after the current fleet's agreements expire in summer 2026. The anticipated framework award is Autumn 2025. LRL hope to allow 6-10 months between placing orders and the new mobile plant arriving on site, subject to the procurement timetable and feedback obtained during preliminary market engagement concerning current plant machinery lead times. The new framework will likely be 48 months in duration. It is anticipated to be split into two Lots: * Lot 1 - Mobile plant (Wheeled front end loaders, telehandlers, teletruks, forklift trucks) * Lot 2 - Material handlers (electric and diesel machines) Individual lease and maintenance agreements for new plant machinery awarded under the framework are likely to be 48-month initial lease periods, with further extensions up to 24 months possible under a clear review clause. Shorter-term lease and maintenance agreements may be included within the scope of the framework (e.g. for unforeseen requirements or project work). Other plant equipment, such as shredders and trommels, may be sourced through further competition between the contracted framework suppliers, however, these requirements are expected to be infrequent. The estimated value range for the framework is PS10,000,000 - PS15,000,000 (inclusive of VAT).",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "43000000",
                        "description": "Machinery for mining, quarrying, construction equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "66114000",
                        "description": "Financial leasing services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKD4",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 15000000,
            "amount": 12000000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "techniques": {
            "hasFrameworkAgreement": true
        },
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2025-10-01T00:00:00+01:00",
                    "endDate": "2029-09-30T23:59:59+01:00"
                },
                "status": "planning"
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-07-21T23:59:59+01:00"
        },
        "status": "planning"
    },
    "language": "en"
}