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LGAT Cleaning Tender

LINCOLNSHIRE GATEWAY ACADEMIES TRUST

This public procurement record has 3 releases in its history.

Award

22 Jan 2026 at 12:16

UK7 - Contract Details Notice
Award

10 Jul 2025 at 16:39

UK6 - Contract Award Notice
Tender

04 Apr 2025 at 17:23

UK4 - Tender Notice
Summary of the contracting process

The procurement process for the "LGAT Cleaning Tender" was conducted by the Lincolnshire Gateway Academies Trust, a successful multi-academy trust in the UK, involving nine existing and possibly additional academies in Lincolnshire. The Trust sought a professional cleaning contractor to manage its cleaning services with expertise in TUPE transfers and the ability to obtain Admitted Body Status for LGPS pensions. The contract began on 1st August 2025 and spans three years, with potential extensions for up to two additional years. Managed under a competitive flexible procedure, the £3,000,000 contract aims for high cleaning standards through a two-stage process of a Procurement Specific Questionnaire (PSQ) followed by an Invitation to Tender (ITT) under the Light Touch Regime.

This tender presents lucrative opportunities for businesses with expertise in educational facility cleaning and experience in initial TUPE transfers. Companies with a solid track record in maintaining high cleanliness standards and proactive management practices would be ideal candidates. Opportunities for additional growth rest in meeting the Trust’s requirements for high-quality service, ensuring customer satisfaction, and complying with safeguarding procedures. A strong supplier, such as a large firm equipped to handle the logistical challenges of multiple site management across the UK, combined with flexibility in adapting to the Trust's evolving requirements, would stand to benefit from this substantial engagement.

How relevant is this notice?

Notice Information

Notice Title

LGAT Cleaning Tender

Notice Description

Lincolnshire Gateway Academies Trust is a highly successful multi-academy trust currently operating nine primary and secondary academies. In addition, two new primaries are under construction, with a potential secondary school set to join the Trust. Based in Lincolnshire, the Trust supports some 5,500 students. The academies are supported by a team of 788 teaching and support staff. The current contract is managed in-house, except for Kirton Academy which is provided by an external company. Kidgate Primary Academy is potentially joining the Trust in September and their cleaning is done by an external company. The Trust is tendering its cleaning services with the aim to appoint a professional cleaning contractor with proven experience in first-generation TUPE transfers. The selected contractor must either hold, or have the ability to achieve Admitted Body Status for LGPS pensions. The contract is scheduled to commence on 1st August 2025, initially spanning three years with an option for both parties to extend the contract for a further two years, (3+1+1) beyond this date by mutual agreement. Any contract extension will be subject to the Trust's satisfaction and agreement on budgets and service levels. The estimated turnover for the entire five-year duration is approximately PS3,000,000. The contract is focused on consistently high levels of cleaning service and pro-active management. Regular termly and annual reviews throughout the contract duration are mandatory, and a break clause should be included to support both parties in case the relationship does not thrive. The Trust expects the successful contractor to deliver an excellent level of service, as well as high standards of support and a strong working relationship throughout the year. The procurement process follows a two stage 'Competitive Flexible' approach, beginning with a Procurement Specific Questionnaire (PSQ) stage followed by an Invitation to Tender (ITT) stage after shortlisting. This process is managed under the Light Touch Regime, and the Trust reserves the right to refine the award criteria throughout.

Lot Information

Lot 1

Renewal: The contract can be extended for 2 x 1 years or 1 x 2 years based on satisfactory performance and mutual agreement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04fdad
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/005719-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£3,000,000 £1M-£10M
Lots Value
£3,000,000 £1M-£10M
Awards Value
£3,400,000 £1M-£10M
Contracts Value
£3,543,076 £1M-£10M

Notice Dates

Publication Date
22 Jan 20267 months ago
Submission Deadline
22 Apr 2025Expired
Future Notice Date
Not specified
Award Date
10 Jul 20251 years ago
Contract Period
20 Dec 2025 - 31 Jul 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LINCOLNSHIRE GATEWAY ACADEMIES TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LOUTH
Postcode
LN11 0HG
Postcode Area
Lincoln
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF3 Lincolnshire
Small Region (ITL 3)
TLF30 Lincolnshire CC
Delivery Location
TLE13 North and North East Lincolnshire
Local Authority
East Lindsey
Electoral Ward
North Holme
Westminster Constituency
Louth and Horncastle

Supplier Information

Number of Suppliers
1
Supplier Name

PENDERGATE LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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