Notice Information
Notice Title
LGAT Cleaning Tender
Notice Description
Lincolnshire Gateway Academies Trust is a highly successful multi-academy trust currently operating nine primary and secondary academies. In addition, two new primaries are under construction, with a potential secondary school set to join the Trust. Based in Lincolnshire, the Trust supports some 5,500 students. The academies are supported by a team of 788 teaching and support staff. The current contract is managed in-house, except for Kirton Academy which is provided by an external company. Kidgate Primary Academy is potentially joining the Trust in September and their cleaning is done by an external company. The Trust is tendering its cleaning services with the aim to appoint a professional cleaning contractor with proven experience in first-generation TUPE transfers. The selected contractor must either hold, or have the ability to achieve Admitted Body Status for LGPS pensions. The contract is scheduled to commence on 1st August 2025, initially spanning three years with an option for both parties to extend the contract for a further two years, (3+1+1) beyond this date by mutual agreement. Any contract extension will be subject to the Trust's satisfaction and agreement on budgets and service levels. The estimated turnover for the entire five-year duration is approximately PS3,000,000. The contract is focused on consistently high levels of cleaning service and pro-active management. Regular termly and annual reviews throughout the contract duration are mandatory, and a break clause should be included to support both parties in case the relationship does not thrive. The Trust expects the successful contractor to deliver an excellent level of service, as well as high standards of support and a strong working relationship throughout the year. The procurement process follows a two stage 'Competitive Flexible' approach, beginning with a Procurement Specific Questionnaire (PSQ) stage followed by an Invitation to Tender (ITT) stage after shortlisting. This process is managed under the Light Touch Regime, and the Trust reserves the right to refine the award criteria throughout.
Lot Information
Lot 1
Renewal: The contract can be extended for 2 x 1 years or 1 x 2 years based on satisfactory performance and mutual agreement.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-04fdad
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/005719-2026
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- UK7 - Contract Details Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Selective
- Procurement Method Details
- Competitive flexible procedure
- Tender Suitability
- SME
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
90 - Sewage, refuse, cleaning and environmental services
-
- CPV Codes
90919300 - School cleaning services
Notice Value(s)
- Tender Value
- £3,000,000 £1M-£10M
- Lots Value
- £3,000,000 £1M-£10M
- Awards Value
- £3,400,000 £1M-£10M
- Contracts Value
- £3,543,076 £1M-£10M
Notice Dates
- Publication Date
- 22 Jan 20261 months ago
- Submission Deadline
- 22 Apr 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 9 Jul 20257 months ago
- Contract Period
- 20 Dec 2025 - 31 Jul 2028 2-3 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- LINCOLNSHIRE GATEWAY ACADEMIES TRUST
- Additional Buyers
- Contact Name
- Procurement Team, Procurement Tean
- Contact Email
- info@cohesionconsulting.co.uk, info@lincolnshiregateway.co.uk
- Contact Phone
- +44 1892251001
Buyer Location
- Locality
- LOUTH
- Postcode
- LN11 0HG
- Post Town
- Lincoln
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ4 Kent
- Small Region (ITL 3)
- TLJ46 West Kent
- Delivery Location
- TLE13 North and North East Lincolnshire
-
- Local Authority
- Tunbridge Wells
- Electoral Ward
- St James'
- Westminster Constituency
- Tunbridge Wells
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/005719-2026
22nd January 2026 - Contract details notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/039073-2025
10th July 2025 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/013232-2025
4th April 2025 - Tender notice on Find a Tender -
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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