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Specialist Office Equipment

Social Security Scotland

This public procurement record has 2 releases in its history.

Award

15 Apr 2025 at 10:51

Award Notice
Tender

11 Apr 2025 at 13:57

Tender Notice
Summary of the contracting process

Social Security Scotland has issued a tender for the provision of Specialist Office Equipment under an open procedure. The procurement process, which is currently in the active stage, involves goods within the industry category of office equipment and supplies, classified under CPV code 30190000. The contract, divided into five lots, includes specialist ergonomic chairs, desks, workstation peripherals, workstation accessories, and headsets, with services such as bespoke fitting, installation, and training. The procurement covers delivery to Agnes Husband House in Dundee, UKM region. Interested suppliers must submit their tenders electronically by 30th May 2025, 12:00 PM. The award criteria are based on 40% quality and 60% price, with the procurement budget valued at GBP 400,000.

This tender presents significant growth opportunities for businesses, particularly for those specialising in ergonomic office solutions and office supplies. Companies that provide high-quality office furniture and accessories, along with related services, will find this contract highly beneficial. The ability to offer bespoke fitting and training services would be advantageous for bidders. The contract includes options for additional goods outside the initial scope, allowing suppliers to expand their offerings and strengthen relationships with Social Security Scotland. Moreover, the tender includes community benefit requirements, aligning with Social Security Scotland’s community benefit policies, which could enhance a company’s social responsibility profile. Businesses that can deliver on these requirements will be well-suited to compete for this contract.

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Notice Information

Notice Title

Specialist Office Equipment

Notice Description

Social Security Scotland provision for a Specialist Office Equipment contract.

Lot Information

Specialist ergonomic desks including related services such as bespoke fitting and installation

Please see this Contract Notice for the provision of Specialist Office Equipment for Social Security Scotland. This contract notice has been split into Lots. Please note that your organisation can submit a bid for any of the 5 lots. There is no limit on the number of lots any one supplier can tender for or be awarded. Where more than one lot may be awarded to the same tenderer, the Purchaser may award contracts combining several or all lots that the tenderer has been awarded.

Options: The Supplier(s) shall make available to Social Security Scotland goods which are not included within the contract catalogue (or specified within this requirement) if required. In addition, there may be a requirement for desks of varying sizes suitable for colleagues working from home, as well as height adjustable desks of varying sizes. The successful Supplier(s) for Desks (Lot 2) should be able to provide a varying size of suitable desks depending on the requirements of the colleague.

Renewal: The total duration of the Extension Periods shall not exceed a period of 12 months from the expiry of the Initial Term. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion.

Specialist ergonomic chairs including related services such as bespoke fitting, installation and training

Please see this Contract Notice for the provision of Specialist Office Equipment for Social Security Scotland. This contract notice has been split into Lots. Please note that your organisation can submit a bid for any of the 5 lots. There is no limit on the number of lots any one supplier can tender for or be awarded. Where more than one lot may be awarded to the same tenderer, the Purchaser may award contracts combining several or all lots that the tenderer has been awarded.

Options: The Supplier(s) shall make available to Social Security Scotland goods which are not included within the contract catalogue (or specified within this requirement) if required.

Renewal: The total duration of the Extension Periods shall not exceed a period of 12 months from the expiry of the Initial Term. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion.

Specialist ergonomic workstation peripherals including related services such as installation and support

Please see this Contract Notice for the provision of Specialist Office Equipment for Social Security Scotland. This contract notice has been split into Lots. Please note that your organisation can submit a bid for any of the 5 lots. There is no limit on the number of lots any one supplier can tender for or be awarded. Where more than one lot may be awarded to the same tenderer, the Purchaser may award contracts combining several or all lots that the tenderer has been awarded.

Options: The Supplier(s) shall make available to Social Security Scotland goods which are not included within the contract catalogue (or specified within this requirement) if required.

Renewal: The total duration of the Extension Periods shall not exceed a period of 12 months from the expiry of the Initial Term. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion.

Specialist ergonomic workstation accessories including related services such as installation and support

Please see this Contract Notice for the provision of Specialist Office Equipment for Social Security Scotland. This contract notice has been split into Lots. Please note that your organisation can submit a bid for any of the 5 lots. There is no limit on the number of lots any one supplier can tender for or be awarded. Where more than one lot may be awarded to the same tenderer, the Purchaser may award contracts combining several or all lots that the tenderer has been awarded.

Options: The Supplier(s) shall make available to Social Security Scotland goods which are not included within the contract catalogue (or specified within this requirement) if required.

Renewal: The total duration of the Extension Periods shall not exceed a period of 12 months from the expiry of the Initial Term. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion.

Specialist headsets including ear pads and cushions

Please see this Contract Notice for the provision of Specialist Office Equipment for Social Security Scotland. This contract notice has been split into Lots. Please note that your organisation can submit a bid for any of the 5 lots. There is no limit on the number of lots any one supplier can tender for or be awarded. Where more than one lot may be awarded to the same tenderer, the Purchaser may award contracts combining several or all lots that the tenderer has been awarded.

Options: The Supplier(s) shall make available to Social Security Scotland goods which are not included within the contract catalogue (or specified within this requirement) if required.

Renewal: The total duration of the Extension Periods shall not exceed a period of 12 months from the expiry of the Initial Term. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-050196
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/015168-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

31 - Electrical machinery, apparatus, equipment and consumables; lighting

32 - Radio, television, communication, telecommunication and related equipment

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

CPV Codes

30190000 - Various office equipment and supplies

30191000 - Office equipment except furniture

30197000 - Small office equipment

30237290 - Keyboard wrist rests

30237410 - Computer mouse

30237460 - Computer keyboards

31680000 - Electrical supplies and accessories

31681000 - Electrical accessories

32342100 - Headphones

32551300 - Telephone headsets

39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

39100000 - Furniture

39110000 - Seats, chairs and related products, and associated parts

39112000 - Chairs

39113000 - Miscellaneous seats and chairs

39113700 - Footrests

39121000 - Desks and tables

39121100 - Desks

39130000 - Office furniture

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Apr 20251 years ago
Submission Deadline
30 May 2025Expired
Future Notice Date
Not specified
Award Date
15 Apr 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
If no contract extension is exercised under this contract, a further notice will be expected in April 2028. With the potential extension period fully utilised, the notice will be expected in April 2029.

Notice Status

Tender Status
Unsuccessful
Lots Status
Cancelled
Awards Status
Unsuccessful
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Social Security Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DUNDEE
Postcode
DD1 4BF
Postcode Area
Dundee
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM03 Angus and Dundee City
Delivery Location
TLM Scotland
Local Authority
Dundee City
Electoral Ward
West End
Westminster Constituency
Dundee Central

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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