Award

Fire Systems - Servicing and Reactive Repairs

TRUST HOUSING ASSOCIATION LTD

This public procurement record has 3 releases in its history.

Award

14 Aug 2025 at 15:17

Tender

14 May 2025 at 09:55

TenderUpdate

14 May 2025 at 09:55

Summary of the contracting process

The procurement process was carried out by Trust Housing Association Ltd for the "Fire Systems - Servicing and Reactive Repairs" contract. It involves cyclical annual maintenance and reactive repairs services for firefighting equipment, complying with health and safety requirements and British standards. Trust Housing Association, located in Edinburgh, UK, serves as the central purchasing body. The procurement falls under the services category with a focus on repair and maintenance services of firefighting equipment across various locations in Scotland, including the Highlands and Outer Hebrides. The procurement was conducted through an open procedure, with the tender process initiated in April 2025 and the contract awarded in August 2025 to VWS Limited for a value of GBP 700,000.

This tender presents substantial opportunities for businesses specializing in fire protection equipment maintenance and installation, particularly those certified in various BAFE schemes. Companies with a suitable business scale, specifically those with an average turnover of GBP 1,000,000 over the last three financial years, are well-positioned to compete. The contract spans two years with potential extensions, allowing successful bidders to expand their service offerings and enhance their business credentials within the public sector. Notably, electronic submissions were encouraged, reflecting the progressive nature of the procurement method and offering convenience for SMEs seeking to streamline their tendering processes.

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Notice Title

Fire Systems - Servicing and Reactive Repairs

Notice Description

To comply with health and safety requirements and British standards, Trust wishes to employ a suitable contractor to provide cyclical annual maintenance, as well as a reactive repairs service, to fire systems and associated equipment. The equipment comprises fire alarm and detector systems, emergency lighting systems, smoke ventilation systems, sprinkler systems and dry risers. The equipment is predominately located at sheltered & retirement housing developments throughout Scotland including the Highlands and Outer Hebrides. There is also a number of general needs & mid-market sites that are unstaffed. Trust Housing also have offices in Edinburgh, Glasgow & Wishaw which will be part of the servicing regime. An overview of the type of equipment including makes and models at each development location in included within Appendix D - Pricing Schedule. A full overview of the scope of works, including the updating of the asset register and reporting requirements, is provided in the attached Appendix H - Specification of Requirements.

Lot Information

Lot 1

Open Tender exercise with Minimum Requirements. Please see Invitation to Tender, Section 2 - Evaluation Criteria for more information.

Renewal: The contract is available for up to two additional extension periods, each of one year. Availability will be subject to satisfactory contract performance, the continued contract requirements, and subsequent offer and acceptance. The total maximum contract term available is 4 years (2+1+1).

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-050379
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/048884-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

51 - Installation services (except software)


CPV Codes

50413200 - Repair and maintenance services of firefighting equipment

51700000 - Installation services of fire protection equipment

Notice Value(s)

Tender Value
£700,000 £500K-£1M
Lots Value
£700,000 £500K-£1M
Awards Value
Not specified
Contracts Value
£700,000 £500K-£1M

Notice Dates

Publication Date
14 Aug 20256 months ago
Submission Deadline
16 May 2025Expired
Future Notice Date
Not specified
Award Date
12 Aug 20256 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
TRUST HOUSING ASSOCIATION LTD
Contact Name
Not specified
Contact Email
pinbox@trust.org.uk
Contact Phone
+44 1314441200

Buyer Location

Locality
EDINBURGH
Postcode
EH14 1RL
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland

Local Authority
City of Edinburgh
Electoral Ward
Fountainbridge/Craiglockhart
Westminster Constituency
Edinburgh South West

Supplier Information

Number of Suppliers
1
Supplier Name

VWS

Open Contracting Data Standard (OCDS)

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