Notice Information
Notice Title
SystmOne Community Electronic Patient Record
Notice Description
Our community services are aligned to the local GP clinical systems (EMIS in NEL, S1 in BLMK). Our mental health services use RiO which is aligned with NELFT in NEL ICS and several other MH Trusts across London. This is in alignment with our Trust digital strategy as well as the wider ICS Digital strategy. We are already working with our neighbouring trusts on setting requirements for a join procurement in 2025/26 to deliver on the ICS systems convergence strategy<br/>Building on the Trust's approved Digital Strategy, which is aligned to the organisation's strategic objectives, there is a programme underway to develop Technology Strategies. These follow on from the Trust's development of an overall Digital Strategy which set out the role of digital in supporting the Trust's clinical services and the broad direction of travel for building the infrastructure, systems, and services needed in the future. We will be focussing our efforts on optimising our existing EPR systems. This programme will be in collaboration with our neighbouring trusts to ensure we are building on collective learning, so we all move towards a best of breed end state.
Lot Information
Lot 1
Integrated Care System Strategy
Our community services are aligned to the local GP clinical systems (EMIS in NEL, S1 in BLMK). Our mental health services use RiO which is aligned with NELFT in NEL ICS and several other MH Trusts across London. This is in alignment with our Trust digital strategy as well as the wider ICS Digital strategy. We are already working with our neighbouring trusts on setting requirements for a join procurement in 2025/26 to deliver on the ICS systems convergence strategy.
Aims and Objectives
Building on the Trust's approved Digital Strategy, which is aligned to the organisation's strategic objectives, there is a programme underway to develop Technology Strategies. These follow on from the Trust's development of an overall Digital Strategy which set out the role of digital in supporting the Trust's clinical services and the broad direction of travel for building the infrastructure, systems, and services needed in the future. We will be focussing our efforts on optimising our existing EPR systems. This programme will be in collaboration with our neighbouring trusts to ensure we are building on collective learning, so we all move towards a best of breed end state.
Current service provider
The Trust intends to issue a VEAT Notice to inform potential suppliers of our decision to extend the contract with the Access Group. Extending the contract represents a financially prudent decision for the Trust, as it allows the Trust to continue benefiting from a system that is integral to the clinical operations while preparing for a transition in 2025/6.
Reason for Voluntary ex ante transparency notice
The publication of the VEAT notice allows a 10-day opportunity for the offer made by ACCESS GROUP in the provision of RIO software/system for the 30 months extension are 1. Providers to challenged and 2. ELFT to follow a two-year engagement with neighbouring trusts on setting requirements for a join procurement in 2026/26 to deliver on the ICS systems convergence strategy. Additional information: A further extension Period of 24 months will be applied to the Contract dated 01/04/2018. This is in addition to the existing 24-month extension period.
Clause 1.2 of the Order form, reference SBS/15/CR/WAS/8387/27 and dated 01 April 2018, will be changed to include an additional 24-month Extension Period. Therefore, rather than a 24 months extension period, a 48-month extension applies, extending the contract to 31 March 2027.
No change to pricing but for the avoidance of doubt indexation will apply from 1 April 2023, in accordance with the contract and financial model - B17.
Procurement Information
Risk and Mitigation<br/><br/>1. Who uses this service? - Electronic Patient Record (EPR) system is used throughout secondary health care services, operating within mental health, child health and community care settings, to manage administrative and clinical processes<br/>2. What is the risk of losing this service through ineffective procurement process? - High (Red)<br/>3. If we lost the service what would the impact be? - High (Red).<br/>4. Do we have an alternative provider we could use? - Assurance provided by Access group that they can continue to provide this service through Direct award. Using NHS SBS ref: SBS / 19 / AB / WAB / 9411 Digital Workplace Solutions Framework. Trust can call off for up to 7 years under this framework agreement and can either Direct award or run a further mini competition.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-0508ab
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/017421-2025
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Limited
- Procurement Method Details
- Award procedure without prior publication of a call for competition
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
85 - Health and social work services
-
- CPV Codes
85100000 - Health services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £246,759 £100K-£500K
Notice Dates
- Publication Date
- 28 Apr 202510 months ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 27 Apr 202510 months ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Not Specified
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- EAST LONDON NHS FOUNDATION TRUST
- Contact Name
- harpreet bhachu
- Contact Email
- harpreet.bhachu2@nhs.net
- Contact Phone
- Not specified
Buyer Location
- Locality
- LONDON
- Postcode
- E1 8DE
- Post Town
- East London
- Country
- England
-
- Major Region (ITL 1)
- TLI London
- Basic Region (ITL 2)
- TLI4 Inner London - East
- Small Region (ITL 3)
- TLI42 Tower Hamlets
- Delivery Location
- TLI42 Tower Hamlets
-
- Local Authority
- Tower Hamlets
- Electoral Ward
- Whitechapel
- Westminster Constituency
- Bethnal Green and Stepney
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-0508ab-2025-04-28T16:44:07+01:00",
"date": "2025-04-28T16:44:07+01:00",
"ocid": "ocds-h6vhtk-0508ab",
"initiationType": "tender",
"tender": {
"id": "ocds-h6vhtk-0508ab",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "SystmOne Community Electronic Patient Record",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "85100000",
"description": "Health services"
},
"mainProcurementCategory": "services",
"description": "Our community services are aligned to the local GP clinical systems (EMIS in NEL, S1 in BLMK). Our mental health services use RiO which is aligned with NELFT in NEL ICS and several other MH Trusts across London. This is in alignment with our Trust digital strategy as well as the wider ICS Digital strategy. We are already working with our neighbouring trusts on setting requirements for a join procurement in 2025/26 to deliver on the ICS systems convergence strategy<br/>Building on the Trust's approved Digital Strategy, which is aligned to the organisation's strategic objectives, there is a programme underway to develop Technology Strategies. These follow on from the Trust's development of an overall Digital Strategy which set out the role of digital in supporting the Trust's clinical services and the broad direction of travel for building the infrastructure, systems, and services needed in the future. We will be focussing our efforts on optimising our existing EPR systems. This programme will be in collaboration with our neighbouring trusts to ensure we are building on collective learning, so we all move towards a best of breed end state.",
"lots": [
{
"id": "1",
"description": "Integrated Care System Strategy<br/><br/>Our community services are aligned to the local GP clinical systems (EMIS in NEL, S1 in BLMK). Our mental health services use RiO which is aligned with NELFT in NEL ICS and several other MH Trusts across London. This is in alignment with our Trust digital strategy as well as the wider ICS Digital strategy. We are already working with our neighbouring trusts on setting requirements for a join procurement in 2025/26 to deliver on the ICS systems convergence strategy.<br/><br/>Aims and Objectives<br/><br/>Building on the Trust's approved Digital Strategy, which is aligned to the organisation's strategic objectives, there is a programme underway to develop Technology Strategies. These follow on from the Trust's development of an overall Digital Strategy which set out the role of digital in supporting the Trust's clinical services and the broad direction of travel for building the infrastructure, systems, and services needed in the future. We will be focussing our efforts on optimising our existing EPR systems. This programme will be in collaboration with our neighbouring trusts to ensure we are building on collective learning, so we all move towards a best of breed end state.<br/><br/>Current service provider<br/><br/>The Trust intends to issue a VEAT Notice to inform potential suppliers of our decision to extend the contract with the Access Group. Extending the contract represents a financially prudent decision for the Trust, as it allows the Trust to continue benefiting from a system that is integral to the clinical operations while preparing for a transition in 2025/6.<br/><br/>Reason for Voluntary ex ante transparency notice<br/><br/>The publication of the VEAT notice allows a 10-day opportunity for the offer made by ACCESS GROUP in the provision of RIO software/system for the 30 months extension are 1. Providers to challenged and 2. ELFT to follow a two-year engagement with neighbouring trusts on setting requirements for a join procurement in 2026/26 to deliver on the ICS systems convergence strategy. Additional information: A further extension Period of 24 months will be applied to the Contract dated 01/04/2018. This is in addition to the existing 24-month extension period. <br/>Clause 1.2 of the Order form, reference SBS/15/CR/WAS/8387/27 and dated 01 April 2018, will be changed to include an additional 24-month Extension Period. Therefore, rather than a 24 months extension period, a 48-month extension applies, extending the contract to 31 March 2027.<br/>No change to pricing but for the avoidance of doubt indexation will apply from 1 April 2023, in accordance with the contract and financial model - B17.",
"awardCriteria": {
"criteria": [
{
"type": "price"
}
]
},
"hasOptions": false
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "85100000",
"description": "Health services"
}
],
"deliveryAddresses": [
{
"region": "UKI42"
}
],
"relatedLot": "1"
}
],
"procurementMethod": "limited",
"procurementMethodDetails": "Award procedure without prior publication of a call for competition",
"coveredBy": [
"GPA"
],
"procurementMethodRationaleClassifications": [
{
"scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
"id": "D_OUTSIDE_SCOPE",
"description": "The procurement falls outside the scope of application of the directive"
}
],
"procurementMethodRationale": "Risk and Mitigation<br/><br/>1. Who uses this service? - Electronic Patient Record (EPR) system is used throughout secondary health care services, operating within mental health, child health and community care settings, to manage administrative and clinical processes<br/>2. What is the risk of losing this service through ineffective procurement process? - High (Red)<br/>3. If we lost the service what would the impact be? - High (Red).<br/>4. Do we have an alternative provider we could use? - Assurance provided by Access group that they can continue to provide this service through Direct award. Using NHS SBS ref: SBS / 19 / AB / WAB / 9411 Digital Workplace Solutions Framework. Trust can call off for up to 7 years under this framework agreement and can either Direct award or run a further mini competition."
},
"awards": [
{
"id": "017421-2025-1",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-FTS-106505",
"name": "THE PHOENIX PARTNERSHIP (LEEDS) LTD"
}
]
}
],
"parties": [
{
"id": "GB-FTS-3146",
"name": "East London NHS Foundation Trust",
"identifier": {
"legalName": "East London NHS Foundation Trust"
},
"address": {
"streetAddress": "9 Alie Street",
"locality": "London",
"region": "UKI42",
"postalCode": "E1 8DE",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "harpreet bhachu",
"email": "harpreet.bhachu2@nhs.net"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.elft.nhs.uk/",
"buyerProfile": "https://www.elft.nhs.uk/",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "BODY_PUBLIC",
"description": "Body governed by public law"
},
{
"scheme": "COFOG",
"description": "Integrated Care System Strategy"
}
]
}
},
{
"id": "GB-FTS-106505",
"name": "THE PHOENIX PARTNERSHIP (LEEDS) LTD",
"identifier": {
"legalName": "THE PHOENIX PARTNERSHIP (LEEDS) LTD",
"id": "04077829"
},
"address": {
"streetAddress": "129 Low lane",
"locality": "Leeds",
"region": "UK",
"postalCode": "LS18 5PX",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
],
"details": {
"url": "http://www.tpp-uk.com",
"scale": "large"
}
},
{
"id": "GB-FTS-118033",
"name": "NHS England",
"identifier": {
"legalName": "NHS England"
},
"address": {
"streetAddress": "7&8 Wellington Place",
"locality": "Leeds",
"postalCode": "LS1 4AP",
"countryName": "United Kingdom"
},
"roles": [
"reviewBody"
],
"details": {
"url": "https://www.england.nhs.uk//"
}
}
],
"buyer": {
"id": "GB-FTS-3146",
"name": "East London NHS Foundation Trust"
},
"contracts": [
{
"id": "017421-2025-1",
"awardID": "017421-2025-1",
"status": "active",
"value": {
"amount": 246759,
"currency": "GBP"
},
"dateSigned": "2025-04-28T00:00:00+01:00"
}
],
"language": "en"
}