Award

008695 - Customer Contact Centre through digital and omni-channel

NEWCASTLE CITY COUNCIL

This public procurement record has 1 release in its history.

Award

29 Apr 2025 at 10:06

Summary of the contracting process

The procurement process, titled "008695 - Customer Contact Centre through digital and omni-channel," was conducted by Newcastle City Council, classifying under the industry category of "Other community, social and personal services." This contract is specifically aimed at updating the current telephony system to a digital and cloud-based solution across various NCC locations in the UK region UKC2. It falls under the 'services' procurement category and was awarded on 22nd April 2025. The procurement method used was a limited procedure, specifically a direct award via the Yorkshire Procurement Organisation Framework 1126 for Cloud Services. This process did not require prior publication of a call for competition due to it being a market engagement with previously advertised frameworks.

This tender creates significant opportunities for businesses specialising in digital and cloud-based communication solutions. The awarded vendor, AWS EMEA SARL UK, demonstrates the type of large-scale enterprise that is well-suited for such a contract, given their capacity to offer comprehensive services like Amazon Connect, a highly secure and compliant contact centre system. Smaller businesses looking to expand their expertise in cloud telephony solutions or related AI and storage technologies could benefit by competing in similar future tenders, particularly those in line with government compliance and security standards. Although this specific contract has been completed, firms involved in similar sectors may explore potential growth by aligning with government procurement frameworks or providing competitive solutions within such large-scale implementation projects.

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Notice Title

008695 - Customer Contact Centre through digital and omni-channel

Notice Description

A Market Engagement Exercise was carried out as our current telephony platform does not meet our current or future needs and is driving costly support arrangements. Calls dropping audio problems and the inability to transfer some calls. The Market Engagement reviewed other available products and one solution fitted NCC needs for now and the future. A direct award to AWS was granted via the Yorkshire Procurement Organisation (YPO) Framework 1126 - Cloud Services, AI, Data Centre Management and Transformation Solutions, Lot 1 - Cloud Hosting Services. This solution is fully compliant with procurement regulations (PCR 2015) and offers a compliant route to market. We reviewed YPO 1126 framework and AWS provided the most competitive solution.

Lot Information

Lot 1

To update the current telephony System with a Digital and cloud based solution throughout NCC locations. There have been 49 incidents being logged with ICT in the last 6 months. These have been for a range of issues from calls dropping, audio problems and inability to transfer calls. This is not sustainable. A cloud telephony solution offering a range of services and features such as Amazon Connect (Contact Centre System), has extensive storage and AI capabilities. It is widely used by organisations and governments due to its high security and compliance features. It was also named as a leader in the 2024 Gartner Magic Quadrant for Contact Centre as a Service (Gartner are a research agency that provide unbiased insight into key players in many markets).

Procurement Information

Market Engagement and used YPO Framework 1126. This had already been advertised as a framework.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0508ef
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/017533-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

98 - Other community, social and personal services


CPV Codes

48500000 - Communication and multimedia software package

98000000 - Other community, social and personal services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Apr 20259 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
21 Apr 202510 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
NEWCASTLE CITY COUNCIL
Contact Name
Julie Spencer
Contact Email
julie.spencer@newcastle.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
NEWCASTLE UPON TYNE
Postcode
NE1 8QH
Post Town
Newcastle upon Tyne
Country
England

Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC2 Northumberland, and Tyne and Wear

Local Authority
Newcastle upon Tyne
Electoral Ward
Monument
Westminster Constituency
Newcastle upon Tyne Central and West

Supplier Information

Number of Suppliers
1
Supplier Name

AWS EMEA

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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