Notice Information
Notice Title
Alpha Trust schools - provision of cleaning services
Notice Description
The Alpha Trust has tendered for the provision of cleaning services across two of its school sites. The Trust is seeking a supplier who will work with our schools to provide a clean and attractive environment for staff, students and visitors. The contract or contracts will commence on 1 September 2025 for an initial period of three years, with the option to extend for a further period of one year at the discretion of the Board of Trustees. The contract is sub-divided into two lots and tenderers were invited to bid for either or both of the lots. The contract includes cleaning provision within the school buildings and for Manningtree High School, within the Sports Centre on the school site. The Alpha Trust is looking for a contractor with a strong operational base who understands the needs of the education sector and is able to demonstrate innovative ways of providing the service whilst taking into account environmental considerations.
Lot Information
Colchester County High School for Girls
This lot relates to the provision of cleaning services for Colchester County High School for Girls. The Alpha Trust is seeking a supplier who will work with the school to provide a clean and attractive environment for staff, students and visitors. The Alpha Trust is seeking a supplier with an ability to understand the education sector and with the ability to meet health, safety and environmental standards appropriate to the site and its use. The delivery of the service should significantly contribute to the enhancement of the student experience. The successful contractor will be responsible for cleaning throughout the site (with some exceptions which are explained in the tender documentation). The service is required on weekdays for 50 weeks per year, with a combination of morning cleaning and afternoon cleaning. On days when the school is closed to students, contractors will be required to pick up outstanding tasks and non-routine cleaning as agreed with the school including polishing, deep cleaning and high level cleaning. The contractor will be required to provide materials and equipment. Cleaning services will include emptying of bins; buffing; vacuuming; mopping hard floors; stripping and resealing vinyl floors; damp dusting; and hygienic cleaning of toilets, showers and changing rooms. The contract includes the delivery of cleaning services in receptions, meeting rooms, corridors, stairwells, classrooms, offices, labs and specialist classrooms, and sports halls. Contractors will be expected to have a safeguarding policy in place and to meet the Alpha Trust's requirements in relation to pre-employment checks for staff.
Renewal: The contract or contracts will begin on 1 September 2025 for an initial period of three years, with the opportunity to extend for a further period of one year at the discretion of the Board of Trustees.
Manningtree High School and Sports CentreThis lot relates to the provision of cleaning services for Manningtree High School and Sports Centre. The Alpha Trust is seeking a supplier who will work with the school to provide a clean and attractive environment for staff, students and visitors. The Alpha Trust is seeking a supplier with an ability to understand the education sector and with the ability to meet health, safety and environmental standards appropriate to the site and its use. The delivery of the service should significantly contribute to the enhancement of the student experience. The successful contractor will be responsible for cleaning throughout the site. The service is required on weekdays for 50 weeks per year, with cleaning taking place in the afternoons. On days when the school is closed to students, contractors will be required to pick up outstanding tasks and non-routine cleaning as agreed with the school including polishing, deep cleaning and high level cleaning. The contractor will be required to provide materials and equipment. Cleaning services will include emptying of bins; buffing; vacuuming; mopping hard floors; stripping and resealing vinyl floors; damp dusting; and hygienic cleaning of toilets, showers and changing rooms. The contract includes the delivery of cleaning services in receptions, meeting rooms, corridors, stairwells, classrooms, offices, labs and specialist classrooms, and sports halls. Contractors will be expected to have a safeguarding policy in place and to meet the Alpha Trust's requirements in relation to pre-employment checks for staff.
Renewal: The contract or contracts will begin on 1 September 2025 for an initial period of three years, with the opportunity to extend for a further period of one year at the discretion of the Board of Trustees.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-050bc8
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/040925-2025
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- UK6 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
90 - Sewage, refuse, cleaning and environmental services
-
- CPV Codes
90910000 - Cleaning services
Notice Value(s)
- Tender Value
- £780,000 £500K-£1M
- Lots Value
- £780,000 £500K-£1M
- Awards Value
- £870,907 £500K-£1M
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 17 Jul 20257 months ago
- Submission Deadline
- 10 Jun 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 14 Jul 20257 months ago
- Contract Period
- 31 Aug 2025 - 31 Aug 2028 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Pending
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- ALPHA TRUST
- Contact Name
- Vicky Carlin
- Contact Email
- procurement@alphamat.org
- Contact Phone
- 01206 576973
Buyer Location
- Locality
- COLCHESTER
- Postcode
- CO3 3US
- Post Town
- Colchester
- Country
- England
-
- Major Region (ITL 1)
- TLH East (England)
- Basic Region (ITL 2)
- TLH3 Essex
- Small Region (ITL 3)
- TLH34 Essex Haven Gateway
- Delivery Location
- TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
-
- Local Authority
- Colchester
- Electoral Ward
- Lexden and Braiswick
- Westminster Constituency
- Colchester
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/040925-2025
17th July 2025 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/018578-2025
1st May 2025 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/018573-2025
1st May 2025 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/Attachment/A-1061
The full set of procurement documents are available free of charge by emailing vcarlin@alphamat.org. Requests to join the circulation list in order to receive communications and responses to queries can also be submitted to vcarlin@alphamat.org.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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