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Alpha Trust schools - provision of cleaning services

ALPHA TRUST

This public procurement record has 3 releases in its history.

Award

17 Jul 2025 at 12:52

UK6 - Contract Award Notice
TenderUpdate

01 May 2025 at 16:50

UK4 - Tender Notice
Tender

01 May 2025 at 16:41

UK4 - Tender Notice
Summary of the contracting process

The procurement process led by Alpha Trust focuses on the provision of cleaning services for its school sites, specifically at Colchester County High School for Girls and Manningtree High School. This procurement falls under the "services" industry category and utilises an open procedure. The successful bid was awarded on 17 July 2025, with the contracts set to commence on 1 September 2025 for an initial duration of three years, with the possibility of a one-year extension subject to the Board of Trustees' discretion. This process supports public authority functioning within the sub-central government sector in the United Kingdom, with the primary locations being in the UKH region, specifically Colchester and Manningtree. Key contracting milestones include the standstill period ending on 28 July 2025 and the future contract signature scheduled by 30 July 2025.

This tender opens avenues for businesses in the cleaning sector, particularly those that can demonstrate innovation in service delivery and a strong understanding of the educational environment. Both small and medium enterprises (SMEs) like KGB Cleaning South West Limited and Crystal Facilities Management Limited have been selected as suppliers, highlighting opportunities for businesses of smaller scale. Companies with expertise in maintaining high health, safety, and environmental standards, especially within the education sector, will find this contract beneficial for growth. The framework, divided into two lots, allows for tailored bids aligning with the specific needs of different schools, potentially maximising the chance for wider participation and growth in the service sector.

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Notice Information

Notice Title

Alpha Trust schools - provision of cleaning services

Notice Description

The Alpha Trust has tendered for the provision of cleaning services across two of its school sites. The Trust is seeking a supplier who will work with our schools to provide a clean and attractive environment for staff, students and visitors. The contract or contracts will commence on 1 September 2025 for an initial period of three years, with the option to extend for a further period of one year at the discretion of the Board of Trustees. The contract is sub-divided into two lots and tenderers were invited to bid for either or both of the lots. The contract includes cleaning provision within the school buildings and for Manningtree High School, within the Sports Centre on the school site. The Alpha Trust is looking for a contractor with a strong operational base who understands the needs of the education sector and is able to demonstrate innovative ways of providing the service whilst taking into account environmental considerations.

Lot Information

Colchester County High School for Girls

This lot relates to the provision of cleaning services for Colchester County High School for Girls. The Alpha Trust is seeking a supplier who will work with the school to provide a clean and attractive environment for staff, students and visitors. The Alpha Trust is seeking a supplier with an ability to understand the education sector and with the ability to meet health, safety and environmental standards appropriate to the site and its use. The delivery of the service should significantly contribute to the enhancement of the student experience. The successful contractor will be responsible for cleaning throughout the site (with some exceptions which are explained in the tender documentation). The service is required on weekdays for 50 weeks per year, with a combination of morning cleaning and afternoon cleaning. On days when the school is closed to students, contractors will be required to pick up outstanding tasks and non-routine cleaning as agreed with the school including polishing, deep cleaning and high level cleaning. The contractor will be required to provide materials and equipment. Cleaning services will include emptying of bins; buffing; vacuuming; mopping hard floors; stripping and resealing vinyl floors; damp dusting; and hygienic cleaning of toilets, showers and changing rooms. The contract includes the delivery of cleaning services in receptions, meeting rooms, corridors, stairwells, classrooms, offices, labs and specialist classrooms, and sports halls. Contractors will be expected to have a safeguarding policy in place and to meet the Alpha Trust's requirements in relation to pre-employment checks for staff.

Renewal: The contract or contracts will begin on 1 September 2025 for an initial period of three years, with the opportunity to extend for a further period of one year at the discretion of the Board of Trustees.

Manningtree High School and Sports Centre

This lot relates to the provision of cleaning services for Manningtree High School and Sports Centre. The Alpha Trust is seeking a supplier who will work with the school to provide a clean and attractive environment for staff, students and visitors. The Alpha Trust is seeking a supplier with an ability to understand the education sector and with the ability to meet health, safety and environmental standards appropriate to the site and its use. The delivery of the service should significantly contribute to the enhancement of the student experience. The successful contractor will be responsible for cleaning throughout the site. The service is required on weekdays for 50 weeks per year, with cleaning taking place in the afternoons. On days when the school is closed to students, contractors will be required to pick up outstanding tasks and non-routine cleaning as agreed with the school including polishing, deep cleaning and high level cleaning. The contractor will be required to provide materials and equipment. Cleaning services will include emptying of bins; buffing; vacuuming; mopping hard floors; stripping and resealing vinyl floors; damp dusting; and hygienic cleaning of toilets, showers and changing rooms. The contract includes the delivery of cleaning services in receptions, meeting rooms, corridors, stairwells, classrooms, offices, labs and specialist classrooms, and sports halls. Contractors will be expected to have a safeguarding policy in place and to meet the Alpha Trust's requirements in relation to pre-employment checks for staff.

Renewal: The contract or contracts will begin on 1 September 2025 for an initial period of three years, with the opportunity to extend for a further period of one year at the discretion of the Board of Trustees.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-050bc8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/040925-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

Notice Value(s)

Tender Value
£780,000 £500K-£1M
Lots Value
£780,000 £500K-£1M
Awards Value
£870,907 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
17 Jul 20251 years ago
Submission Deadline
10 Jun 2025Expired
Future Notice Date
Not specified
Award Date
15 Jul 20251 years ago
Contract Period
1 Sep 2025 - 31 Aug 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ALPHA TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COLCHESTER
Postcode
CO3 3US
Postcode Area
Colchester
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH34 Essex Haven Gateway
Delivery Location
TLH East (England)
Local Authority
Colchester
Electoral Ward
Lexden and Braiswick
Westminster Constituency
Colchester

Supplier Information

Number of Suppliers
2
Supplier Names

CRYSTAL FACILITIES MANAGEMENT LIMITED

KGB CLEANING SOUTH WEST LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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