Award

Provision of income management and payment platform solution (IM&PPS) - 2025

MEDWAY COUNCIL

This public procurement record has 2 releases in its history.

Award

08 Jan 2026 at 10:03

Tender

06 May 2025 at 11:19

Summary of the contracting process

Medway Council, located in Chatham, United Kingdom, initiated an open procurement procedure for the "Provision of income management and payment platform solution (IM&PPS) - 2025," focusing on IT services such as consulting, software development, and support. The process has now reached the award stage, with the contract valued at £480,000, awarded to Access Paysuite Limited. The contract period is scheduled from 20 January 2026 to 31 August 2028, with an option to extend for an additional 12 months. The procurement aimed to integrate and streamline various payment and finance management systems, including Worldpay and Opayo, to improve efficiency for the Council's ICT and Finance teams.

This tender presents substantial opportunities for IT service providers, particularly those specialising in payment platform solutions and systems integration. Businesses with a focus on e-commerce, finance monitoring, and mobile-compatible technologies will find themselves well-positioned to meet the Council's diverse requirements. Small and medium-sized enterprises (SMEs) are particularly encouraged, benefiting from Medway Council's emphasis on quality and collaboration with smaller suppliers, as evidenced by Access Paysuite Limited's successful bid. The procurement process favours innovative solutions that comply with current legislation and enhance electronic and physical financial transaction management for a large user base.

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Notice Title

Provision of income management and payment platform solution (IM&PPS) - 2025

Notice Description

The council's current income management system is Civica ICON, this is used to record all financial transactions, directly input by Civica ICON users (there are 270 current Civica ICON users) and integration files from other systems and payment platforms. System integrations to Civica ICON include Girobank, AllPay and Bankline. System Integrations from Civica ICON include NEC Housing, iWorld, Parking and Integra. Payment platforms currently used are Opayo and Worldpay. The Council is looking for providers of solutions that would meet but not limited to the following features: * Our business and user requirements. Page 2 to 7 * Live Data Interrogation. * Incident Management. * Finance monitoring and e-commerce. * Comply with all current and future UK legislation, codes, and standards. * Compatible with mobile working, offline and online * Customisable dashboards. * Freedom Of Information request management. * Intelligent workload management. * Chip and Pin payments. * Automated Telephone Payment Line * Online payments * Cash payments The aim of the procurement was to contract with a provider to provide a system that can manage all our requirements to take and record payments made to the council either in person, online or by telephone. The Council also aim to streamline the number of systems that integrate with the income management system such as Worldpay, Opayo and our own internal Payment hub system. This will streamline the process to make it more manageable for both ICT and the Finance systems team as well as simplifying the process for the significant number of users in the services.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-050d06
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/001306-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support


CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£480,000 £100K-£500K
Lots Value
£480,000 £100K-£500K
Awards Value
£480,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
8 Jan 20261 months ago
Submission Deadline
30 May 2025Expired
Future Notice Date
Not specified
Award Date
10 Aug 20256 months ago
Contract Period
20 Jan 2026 - 31 Aug 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
MEDWAY COUNCIL
Contact Name
Mr Victor Ogunyemi
Contact Email
categorymanagement@medway.gov.uk
Contact Phone
+44 1634337843

Buyer Location

Locality
CHATHAM
Postcode
ME4 4TR
Post Town
Rochester
Country
England

Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ41 Medway
Delivery Location
TLJ41 Medway

Local Authority
Medway
Electoral Ward
Chatham Central & Brompton
Westminster Constituency
Rochester and Strood

Supplier Information

Number of Suppliers
1
Supplier Name

ACCESS PAYSUITE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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