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The Gallery Trust - Cleaning Services

The Gallery Trust

This public procurement record has 3 releases in its history.

Award

29 Jan 2026 at 16:50

UK7 - Contract Details Notice
Award

04 Nov 2025 at 16:12

UK6 - Contract Award Notice
Tender

12 May 2025 at 15:15

UK4 - Tender Notice
Summary of the contracting process

The Gallery Trust, a prominent sub-central government public authority in Oxford, has awarded a contract for daily and periodic cleaning services to D F Williams Cleaning Services Limited. The contract, valued at £1,350,557, commences on 1st January 2026 and runs until 31st December 2028, with potential extensions up to 2030. Managed by Minerva Procurement Consultancy Services Limited, the procurement followed a selective method under a competitive flexible procedure. The process is complete, having gone through multiple stages including a comprehensive Invitation to Tender and assessment phases. The contract mainly covers school cleaning services in the education sector within the UKJ14 region.

This contract offers significant growth opportunities for businesses in the cleaning services industry, especially those proficient in managing long-term, extensive service contracts. Suppliers capable of providing high-quality cleaning services while adhering to specific contractual requirements such as TUPE, and potentially managing employees within the Local Government Pension Scheme, are well-suited to this opportunity. Additionally, firms with flexibility to meet periodical service demands outside of regular term times would find this contract appealing. The tender process highlighted the competitive nature of the selection, welcoming submissions from small and medium enterprises (SMEs). Firms with a strategic interest in expanding their portfolio in educational institutions would benefit from competing in such procurements.

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Notice Information

Notice Title

The Gallery Trust - Cleaning Services

Notice Description

The Gallery Trust is currently out to tender for the provision of a full daily cleaning service. The Trust is dedicated to providing outstanding education and support for young people with special needs and disabilities. The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 01 January 2026. The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time. TUPE is expected to apply, details of which can be found in the tender documentation. Some members of the cleaning team [x 2] are members of the Local Government Pension Scheme and all details are in the tender documentation.

Lot Information

Lot LOT-0001

Renewal: The duration detailed above includes the initial term of 3 years as well as the 2 optional contract extension periods of 12 months each.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-051130
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/008228-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£1,309,805 £1M-£10M
Lots Value
£1,309,805 £1M-£10M
Awards Value
£1,350,557 £1M-£10M
Contracts Value
£1,350,557 £1M-£10M

Notice Dates

Publication Date
29 Jan 20266 months ago
Submission Deadline
19 May 2025Expired
Future Notice Date
Not specified
Award Date
4 Nov 20259 months ago
Contract Period
1 Jan 2026 - 31 Dec 2028 3-4 years
Recurrence
2028-05-12

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Gallery Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
OXFORD
Postcode
OX4 4DU
Postcode Area
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
TLJ14 Oxfordshire CC
Local Authority
Oxford
Electoral Ward
Rose Hill & Iffley
Westminster Constituency
Oxford East

Supplier Information

Number of Suppliers
1
Supplier Name

D F Williams Cleaning Services Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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