Tender

Children with Disabilities Short Break and Respite Framework

DERBYSHIRE COUNTY COUNCIL

This public procurement record has 6 releases in its history.

TenderCancellation

28 Nov 2025 at 10:39

Tender

27 Oct 2025 at 17:38

PlanningUpdate

15 Aug 2025 at 11:55

PlanningUpdate

03 Jul 2025 at 07:04

Planning

24 Jun 2025 at 11:28

Planning

14 May 2025 at 11:07

Summary of the contracting process

Derbyshire County Council has embarked on a procurement process to establish a framework for the provision of specialist services targeted at children and young people with disabilities and additional needs, including categories such as health and social work services. The aim is to deliver services through community-based befriending, overnight short breaks, specialist group activities, and home care services. This open tender, identified as CCS037, utilises an open procurement method and is supported by the legal basis outlined in the Procurement Act 2023. The procurement process is in the active stage, with the tender period concluding on 26th November 2025 and the award period ending by 5th March 2026. The contract is expected to commence on 1st May 2026 and run until 30th April 2032, encompassing the region of UKF1 within the United Kingdom. The opportunity is open for submissions electronically, emphasising a gross contract value of £18,960,000.

This tender presents substantial opportunities for businesses specialising in health and social work services. Those with capabilities in community befriending, overnight accommodations, or home care can leverage the framework to engage in significant business growth by offering tailored solutions for the disabled children's sector. The procurement process is particularly suitable for small and medium enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs), as outlined in the tender documentation. With a strong emphasis on quality and social value criteria, businesses with innovative approaches in delivering quality care and enhancing social value can gain a competitive advantage, potentially opening new avenues for collaboration and service delivery within Derbyshire.

How relevant is this notice?

Notice Information

Notice Title

Children with Disabilities Short Break and Respite Framework

Notice Description

The Council is establishing an Open Framework, in line with the Procurement Act 2023, to deliver specialised services to children with disabilities and additional needs and their families. Providers are invited to bid for any of the following lots to deliver a flexible provision of specialist services to children and young people with disabilities and additional needs and their families; Lot A Community Based Befriending and Mentoring Services Lot B Overnight Short Breaks (for Providers who Operate a Specific Overnight Premises) Lot C Specialist Group Activities for children and young people with disabilities and additional needs Lot D Home Care Services for children and young people with disabilities and additional needs.

Lot Information

Community Based Befriending and Mentoring Service

Service requirements: Includes - community-based befriending and mentoring service to enable children and young people with disabilities and additional needs to access their community, socialise, have fun, access new experiences, make new connections, and develop existing and new life and social skills. Work collaboratively to provide support that allows children and young people to access the community and a range of social activities relevant to their interests and likes enabling positive experiences and outcomes. Ensure that support starts within 20 working days of referral, unless the needs of the child or family dictate a longer transition period.

Overnight Short Breaks for Providers who operate a specific Overnight Premises.

Service requirement: Residential activity breaks for children and young people with disabilities and additional needs - aged 8 and over within a premises that is operated by the provider for the purpose of overnight short breaks. This could include a property that is owned or regularly rented by the Provider, but it must be equipped for the purpose of delivering overnight short breaks to children with disabilities and additional needs. Providers must be Ofsted registered to provide services under this Lot. Ensure that premises are appropriately adapted, and that specialist equipment is available to meet the needs of referred children and young people. Ensure the first overnight short break is offered within 4-6 weeks from referral. Organise and deliver overnight, weekend or longer breaks for individual children/young people, families and/or groups of young people with disabilities and additional needs.

Specialist Group Activities for Children and Young People with Disabilities and Additional Needs

Organise and deliver specialist playschemes and/or group activities for children and young people with disabilities and additional needs. Groups should provide children/young people with fun, engaging activities that are appropriate to their abilities, needs and interests. They should encourage the development of social and life skills and be a safe positive space for children and young people with disabilities and additional needs. Where necessary children should be matched with other children and young people appropriately and with due regard to needs.

Home Care Services for Children and Young People with Disabilities and Additional Needs

The service requirement is to provide support to children and young people with disabilities and additional needs and their families with personal, practical and social/emotional aspects of ordinary living that young people might usually perform for themselves or might be performed by their carers within the home. Providers who place a bid for the inclusion of this Lot must be able to deliver all personal care services described under section 3.6.5. Day-time Care shall be required between the hours of 7am to 8pm. This includes practical home care support, personal care and independent support. Night-time Care shall be required between the hours of 8pm to 7am. This includes practical home care support, personal care and independent support. Sleep-in Care may be required between the hours of 10pm to 7am. This will usually not involve more than two waking periods each night. Additional disturbances shall be charged at the night-time rate; the Care Plan must identify sleeping arrangements. Live-in Care is fully inclusive 24-hour support on a short-term or continuing basis. The Care Plan for a Live-in Care package needs to identify sleeping arrangements and rest periods for the care worker; consistency of use of the same care workers; arrangements for the cost of the care workers' food and other day to day expenses incurred whilst providing the care. The Provider shall ensure that the service begins within 20 working days of referral, unless the needs of the child or family dictate a longer transition period

Planning Information

The event will be held on Wednesday 10th September 2025 @ 10am - 12pm. The event will be held online, via Teams and registration for the event can be accessed by following or copying the link into your web browser : https://events.teams.microsoft.com/event/e6eb29b4-acef-45a3-bffc-83930c5265b0@429a8eb3-3210-4e1a-aaa2-6ccde0ddabc5 Please ensure you have registered for the event in plenty of time prior to the event taking place. you should receive a registration email with a link to join the event. Please could all registering participants complete the questionnaire by following this link https://forms.office.com/e/LGipJJGhpY we are kindly asking that this be completed prior to the event taking place. The new Disabled Children's framework is due to start on 1st May 2026, and this event will focus on providing further information on the scoping and shaping of the new framework and additional information on the procurement process that will be undertaken. There will be some short presentations delivered and the opportunity to ask questions at the end of the session.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0512ed
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/077984-2025
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services


CPV Codes

85100000 - Health services

85300000 - Social work and related services

Notice Value(s)

Tender Value
£15,800,000 £10M-£100M
Lots Value
£15,800,000 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Nov 20251 weeks ago
Submission Deadline
26 Nov 2025Expired
Future Notice Date
27 Oct 2025Expired
Award Date
Not specified
Contract Period
30 Apr 2026 - 30 Apr 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DERBYSHIRE COUNTY COUNCIL
Additional Buyers

MISSING

Contact Name
Not specified
Contact Email
countyprocurementcompliance.team@derbyshire.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
MATLOCK
Postcode
DE4 3AG
Post Town
Derby
Country
England

Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF13 South and West Derbyshire
Delivery Location
TLF East Midlands (England), TLF1 Derbyshire and Nottinghamshire

Local Authority
Derbyshire Dales
Electoral Ward
Matlock West
Westminster Constituency
Derbyshire Dales

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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}