Tender

Waste Bags and Aprons

NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)

This public procurement record has 3 releases in its history.

Tender

17 Nov 2025 at 12:57

Planning

22 May 2025 at 14:15

Planning

15 May 2025 at 14:12

Summary of the contracting process

NHS Wales Shared Services Partnership-Procurement Services, hosted by Velindre University NHS Trust in Cardiff, is overseeing an open procurement process for the provision of "Waste Bags and Aprons". This tender, classified under the goods category, involves delivering polythene waste and refuse sacks and bags to NHS Wales Hospitals and Sites. As an active tender, the process is in the tender stage, with submission closing on 19th December 2025. The contract will begin on 1st April 2026 and potentially extend to 31st March 2029. Interested parties can submit their proposals electronically in either Welsh or English, with the open procedure aiming for a high degree of competition.

This tender presents significant opportunities for businesses, particularly those involved in manufacturing or supplying polythene products. Companies that prioritise sustainability, possess innovative capabilities, and are committed to social values will be well-suited to compete, reflecting NHS Wales' objectives. With a substantial contract value of up to GBP 6,000,000, small and medium enterprises (SMEs) and Welsh local suppliers have the potential to enhance their growth and strengthen regional economic resilience by participating in this procurement process. The requirement for carbon footprint transparency and the emphasis on social value align with organisational goals to support sustainable and inclusive economic development in Wales.

How relevant is this notice?

Notice Information

Notice Title

Waste Bags and Aprons

Notice Description

The provision of Waste Bags and Aprons to NHS Wales Hospitals and Sites

Planning Information

The contract will cover the supply of waste bags and aprons for use across NHS Wales facilities. Suppliers are encouraged to propose solutions that meet clinical standards, reduce environmental impact, and deliver economic and social benefits to Wales. A full list of products shall be provided at tender stage. Key Objectives 1. Sustainability NHS Wales is committed to achieving net zero carbon emissions by 2030, as outlined in the NHS Wales Decarbonisation Strategic Delivery Plan. Suppliers are invited to demonstrate: - Low-carbon materials and production: Use of recycled, recyclable, or biodegradable materials for waste bags and aprons, with a focus on reducing Scope 3 emissions. - Circular economy principles: Solutions that minimise waste, promote reuse, or enable closed-loop recycling, aligning with the Welsh Government’s Workplace Recycling Regulations and WPPN 016: Decarbonisation through Procurement. - Innovative products: Proposals for compostable aprons or waste bags compatible with NHS waste streams, reducing reliance on single-use plastics. - Carbon footprint transparency: Commitment to carbon reduction plans or product carbon footprint (CFP) labelling, as per the Carbon Trust’s Product Carbon Footprint Standards. Please note that suppliers will be provided to submit their Carbon Reduction Plans as part of this tender process. Suppliers should consider alignment with the Evergreen Sustainable Supplier Assessment to showcase their sustainability credentials. 2. Foundational Economy The Foundational Economy (FE) is central to Welsh Government policy, accounting for 40% of jobs and £1 in every £3 spent in Wales. This procurement aims to strengthen local supply chains and economic resilience by: - Prioritising Welsh SMEs and local suppliers: Encouraging bids from Wales-based businesses, including SMEs and social enterprises, to retain economic value within the region. - Sub-contracting opportunities: Inviting main contractors to collaborate with local SMEs or supported businesses to deliver elements of the contract. - Place-based procurement: Supporting regional supply chains to enhance job creation and economic stability, as per WPPN 013: SME-Friendly Procurement. Suppliers are encouraged to register on Sell2Wales and engage with Business Wales for support in meeting public sector requirements. 3. Social Value In line with WPPN 01/20: Social Value Clauses/Community Benefits and the Wales Procurement Policy Statement 2021, this procurement seeks to deliver measurable social benefits, including: - Fair work practices: Commitment to ethical employment, fair wages, and prompt payment (within 30 days) to suppliers and subcontractors. - Community benefits: Contributions to local communities, such as supporting STEM education, tackling poverty, or promoting cultural initiatives. - Inclusivity: Opportunities for diverse suppliers, including social enterprises and supported businesses, to participate in the supply chain. - Health and well-being: Ensuring products enhance the safety and well-being of NHS staff and patients while minimising environmental harm. Suppliers should propose key performance indicators (KPIs) to monitor social value outcomes, aligning with the Well-being of Future Generations (Wales) Act 2015. Engagement Process This PMEN invites suppliers to provide feedback on innovative, sustainable, and socially responsible solutions for waste bags and aprons. Key areas for input include: - Product specifications and sustainability features. - Supply chain resilience and local sourcing capabilities. - Opportunities for collaboration with SMEs or social enterprises. - Strategies to reduce costs while maximising environmental and social benefits. Interested suppliers should register on Sell2Wales (www.sell2wales.gov.wales) and submit expressions of interest by 31/07/2025. Further details, including how to participate in engagement sessions, will be provided upon registration. Suppliers involved in this preliminary engagement will not gain an unfair advantage, in line with the Procurement Act 2023 and Procurement (Wales) Regulations 2024.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0514bb
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/074381-2025
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

19 - Leather and textile fabrics, plastic and rubber materials


CPV Codes

19640000 - Polythene waste and refuse sacks and bags

Notice Value(s)

Tender Value
£5,380,000 £1M-£10M
Lots Value
£5,380,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Nov 20252 weeks ago
Submission Deadline
19 Dec 20252 weeks to go
Future Notice Date
4 Aug 2025Expired
Award Date
Not specified
Contract Period
31 Mar 2026 - 31 Mar 2028 2-3 years
Recurrence
2027-11-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)
Additional Buyers

NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES

Contact Name
Libby Poley-Jones, Libby Poley-jones
Contact Email
libby.poley-jones@wales.nhs.uk
Contact Phone
Not specified

Buyer Location

Locality
CARDIFF
Postcode
CF14 3UZ
Post Town
Cardiff
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL Wales

Local Authority
Cardiff
Electoral Ward
Gabalfa
Westminster Constituency
Cardiff North

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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