Notice Information
Notice Title
Schools transport - Perranporth to Penair School
Notice Description
Supply of school transport services for the 2025-26 academic year to transport 258 students from the Goonhavern/Perranporth area of Cornwall to Penair School (TR1 1TN). The service is required from 03/09/2025 until 17/07/2026 during term time only and will not be required on INSET days and bank holidays. The is the possibility of a contract extension until 16th July 2027. The service is paid for by the school, therefore fares are not required to be collected. Bus routes are already established however loading list by postcode will be provided so that the supplier can put forward proposed routes, bus stops, number of vehicles and loading lists. Consideration should be given to suitable vehicles for route conditions and access limitations (narrow lanes, bridges etc.) Pupils need to arrive at Penair by 08:20 and board buses at 15:00 each day (please note buses depart promptly at 15:10)
Lot Information
Lot 1
Renewal: A one year extension will be considered if both parties mutually agree to extend the contract.
Planning Information
The engagement process will run for 7 days then the tender notice will be issued.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-0514bd
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/064159-2025
- Current Stage
- Award
- All Stages
- Planning, Tender, Award
Procurement Classification
- Notice Type
- UK7 - Contract Details Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
60 - Transport services (excl. Waste transport)
-
- CPV Codes
60000000 - Transport services (excl. Waste transport)
Notice Value(s)
- Tender Value
- £550,000 £500K-£1M
- Lots Value
- £550,000 £500K-£1M
- Awards Value
- £861,600 £500K-£1M
- Contracts Value
- £311,600 £100K-£500K
Notice Dates
- Publication Date
- 10 Oct 20254 months ago
- Submission Deadline
- 22 Jun 2025Expired
- Future Notice Date
- 26 May 2025Expired
- Award Date
- 26 Jun 20258 months ago
- Contract Period
- 2 Sep 2025 - 17 Jul 2026 6-12 months
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active, Cancelled
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- PENAIR SCHOOL
- Additional Buyers
- Contact Name
- Gill Hakin
- Contact Email
- ghakin@penair.cornwall.sch.uk
- Contact Phone
- +441872245130
Buyer Location
- Locality
- TRURO
- Postcode
- TR1 1TN
- Post Town
- Truro
- Country
- England
-
- Major Region (ITL 1)
- TLK South West (England)
- Basic Region (ITL 2)
- TLK3 Cornwall and Isles of Scilly
- Small Region (ITL 3)
- TLK30 Cornwall and Isles of Scilly
- Delivery Location
- TLK3 Cornwall and Isles of Scilly, TLK30 Cornwall and Isles of Scilly
-
- Local Authority
- Cornwall
- Electoral Ward
- Truro Tregolls
- Westminster Constituency
- Truro and Falmouth
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/064159-2025
10th October 2025 - Procurement termination notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/064156-2025
10th October 2025 - Contract details notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/064146-2025
10th October 2025 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/038914-2025
10th July 2025 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/026808-2025
23rd May 2025 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/021842-2025
15th May 2025 - Preliminary market engagement notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/Attachment/A-1644
Invitation To Tender document * Form of Tender * Certificate of Non-Collusion * Instructions to Tenderer's * School transport specification * Payment Terms * Appendix 1 - Tender Pricing Schedule * Appendix 2 - Sub Contractor Schedule * School transport service conditions of contract -
https://www.find-tender.service.gov.uk/Notice/Attachment/A-1645
Spreadsheet providing passenger information -
https://www.find-tender.service.gov.uk/Notice/Attachment/A-1646
Official postage label to be used when submitted tenders documents.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-0514bd-2025-10-10T12:53:24+01:00",
"date": "2025-10-10T12:53:24+01:00",
"ocid": "ocds-h6vhtk-0514bd",
"initiationType": "tender",
"parties": [
{
"id": "GB-COH-07557657",
"name": "PENAIR SCHOOL",
"identifier": {
"scheme": "GB-COH",
"id": "07557657"
},
"additionalIdentifiers": [
{
"scheme": "GB-PPON",
"id": "PVGG-5941-LGBY"
}
],
"address": {
"streetAddress": "Penair School",
"locality": "Truro",
"postalCode": "TR1 1TN",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKK30"
},
"contactPoint": {
"name": "Gill Hakin",
"email": "ghakin@penair.cornwall.sch.uk",
"telephone": "+441872245130"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.penair.cornwall.sch.uk",
"classifications": [
{
"scheme": "UK_CA_TYPE",
"id": "publicAuthoritySubCentralGovernment",
"description": "Public authority - sub-central government"
}
]
}
},
{
"id": "GB-COH-05506733",
"name": "HOPLEY'S COACHES LIMITED",
"identifier": {
"scheme": "GB-COH",
"id": "05506733"
},
"additionalIdentifiers": [
{
"scheme": "GB-PPON",
"id": "PNQV-3311-GBVY"
}
],
"address": {
"streetAddress": "Gover Farm, Gover Hill",
"locality": "Truro",
"postalCode": "TR4 8BH",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKK30"
},
"contactPoint": {
"email": "info@hopleyscoaches.com",
"telephone": "01872553786"
},
"roles": [
"supplier"
],
"details": {
"url": "http://www.hopleyscoaches.com",
"scale": "sme",
"vcse": false,
"publicServiceMissionOrganization": false,
"shelteredWorkshop": false
},
"control": {
"description": "Not applicable"
}
}
],
"buyer": {
"id": "GB-COH-07557657",
"name": "PENAIR SCHOOL"
},
"planning": {
"milestones": [
{
"id": "engagement",
"type": "engagement",
"description": "The engagement process will run for 7 days then the tender notice will be issued.",
"dueDate": "2025-05-23T23:59:59+01:00",
"status": "scheduled"
}
],
"documents": [
{
"id": "021842-2025",
"documentType": "marketEngagementNotice",
"noticeType": "UK2",
"description": "Preliminary market engagement notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/021842-2025",
"datePublished": "2025-05-15T15:12:55+01:00",
"format": "text/html"
}
]
},
"tender": {
"id": "TRAN25-26",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Schools transport - Perranporth to Penair School",
"description": "Supply of school transport services for the 2025-26 academic year to transport 258 students from the Goonhavern/Perranporth area of Cornwall to Penair School (TR1 1TN). The service is required from 03/09/2025 until 17/07/2026 during term time only and will not be required on INSET days and bank holidays. The is the possibility of a contract extension until 16th July 2027. The service is paid for by the school, therefore fares are not required to be collected. Bus routes are already established however loading list by postcode will be provided so that the supplier can put forward proposed routes, bus stops, number of vehicles and loading lists. Consideration should be given to suitable vehicles for route conditions and access limitations (narrow lanes, bridges etc.) Pupils need to arrive at Penair by 08:20 and board buses at 15:00 each day (please note buses depart promptly at 15:10)",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "60000000",
"description": "Transport services (excl. Waste transport)"
}
],
"deliveryAddresses": [
{
"region": "UKK30",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKK3",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"mainProcurementCategory": "services",
"aboveThreshold": true,
"lots": [
{
"id": "1",
"suitability": {
"sme": true
},
"contractPeriod": {
"startDate": "2025-09-03T00:00:00+01:00",
"endDate": "2026-07-17T23:59:59+01:00",
"maxExtentDate": "2027-07-16T23:59:59+01:00"
},
"hasRenewal": true,
"status": "complete",
"value": {
"amountGross": 550000,
"amount": 550000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Legal Compliance",
"description": "* Licensing and Registration: Proof of all required operating licenses, vehicle registration, and compliance with local transport authority regulations. * Insurance Coverage: Adequate insurance for passengers, vehicles, and third-party liabilities. * Driver Background Checks: Police clearance, medical fitness, valid driving licenses, and child protection certifications.",
"numbers": [
{
"number": 15,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Safety and Vehicle Standards",
"description": "* Vehicle Age and Condition: Age limits (e.g., vehicles not older than 5-7 years), regular maintenance schedules, and vehicle inspection records. * Safety Features: Seat belts, GPS tracking, CCTV, first-aid kits, fire extinguishers.",
"numbers": [
{
"number": 20,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Service Quality and Capacity",
"description": "* Punctuality and Reliability Track Record: Past performance in meeting schedules. * Fleet Capacity: Sufficient number of vehicles to meet peak demand, including spares. * Route Planning and Optimization: Efficient and safe routes, shortest travel time, and minimal disruption. * Flexibility: Ability to accommodate changes in routes, timings, or number of students.",
"numbers": [
{
"number": 20,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Experience and Reputation",
"description": "* Years in School Transport: Preferably specialized in school or youth-related transport. * References and Testimonials: Feedback from current/former clients, especially schools. * Reputation and Past Performance: Any history of safety issues or service interruptions.",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Staffing and Training",
"description": "* Driver Training: Defensive driving, child safety, emergency response. * Staff Behaviour and Professionalism: Policies on conduct, dress code, communication with children.",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Technology and Communication",
"description": "* Parent Communication Tools: Mobile apps, SMS alerts for pickup/drop-off updates. * Real-time Tracking: GPS-enabled tracking with school or parental access. * Incident Reporting: Process for handling breakdowns, delays, or complaints.",
"numbers": [
{
"number": 5,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Cost and Value for Money",
"description": "* Pricing Structure: Competitive and transparent pricing - fixed vs. variable costs. * Cost Breakdown: Clear breakdown of what's included (fuel, staff, maintenance, insurance). * Payment Terms: Flexibility in billing, refunds, penalties.",
"numbers": [
{
"number": 15,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Environmental Considerations",
"description": "* Eco-Friendly Fleet: Use of electric or hybrid vehicles, emissions compliance. * Sustainability Policies: Commitment to reducing environmental impact.",
"numbers": [
{
"number": 5,
"weight": "percentageExact"
}
]
}
]
},
"renewal": {
"description": "A one year extension will be considered if both parties mutually agree to extend the contract."
}
}
],
"communication": {
"futureNoticeDate": "2025-05-26T23:59:59+01:00"
},
"status": "complete",
"value": {
"amountGross": 550000,
"amount": 550000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"submissionMethodDetails": "Via mail using the official label provided.",
"submissionTerms": {
"electronicSubmissionPolicy": "notAllowed",
"languages": [
"en"
]
},
"tenderPeriod": {
"endDate": "2025-06-22T14:00:00+01:00"
},
"enquiryPeriod": {
"endDate": "2025-06-13T16:00:00+01:00"
},
"awardPeriod": {
"endDate": "2025-06-27T23:59:59+01:00"
},
"documents": [
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
},
{
"id": "A-1644",
"documentType": "biddingDocuments",
"description": "Invitation To Tender document * Form of Tender * Certificate of Non-Collusion * Instructions to Tenderer's * School transport specification * Payment Terms * Appendix 1 - Tender Pricing Schedule * Appendix 2 - Sub Contractor Schedule * School transport service conditions of contract",
"url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1644",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "A-1645",
"documentType": "biddingDocuments",
"description": "Spreadsheet providing passenger information",
"url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1645",
"format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
},
{
"id": "A-1646",
"documentType": "biddingDocuments",
"description": "Official postage label to be used when submitted tenders documents.",
"url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1646",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "026808-2025",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/026808-2025",
"datePublished": "2025-05-23T15:50:30+01:00",
"format": "text/html"
},
{
"id": "064159-2025",
"documentType": "tenderCancellationNotice",
"noticeType": "UK12",
"description": "Procurement termination notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/064159-2025",
"datePublished": "2025-10-10T12:53:24+01:00",
"format": "text/html"
}
]
},
"language": "en",
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"value": 3,
"relatedLot": "1"
},
{
"id": "2",
"measure": "finalStageBids",
"value": 3,
"relatedLot": "1"
},
{
"id": "3",
"measure": "smeFinalStageBids",
"value": 3,
"relatedLot": "1"
},
{
"id": "4",
"measure": "vcseFinalStageBids",
"value": 0,
"relatedLot": "1"
}
]
},
"awards": [
{
"id": "1",
"title": "Schools transport - Perranporth to Penair School",
"status": "active",
"date": "2025-07-09T00:00:00+01:00",
"value": {
"amountGross": 311600,
"amount": 311600,
"currency": "GBP"
},
"mainProcurementCategory": "services",
"aboveThreshold": true,
"suppliers": [
{
"id": "GB-COH-05506733",
"name": "HOPLEY'S COACHES LIMITED"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "60000000",
"description": "Transport services (excl. Waste transport)"
}
],
"deliveryAddresses": [
{
"region": "UKK3",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKK3",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"standstillPeriod": {
"endDate": "2025-07-22T23:59:59+01:00"
},
"contractPeriod": {
"startDate": "2025-09-03T00:00:00+01:00",
"endDate": "2026-07-17T23:59:59+01:00"
},
"relatedLots": [
"1"
],
"subcontracting": {
"subcontracts": [
{
"id": "1",
"mainContractors": [
{
"id": "GB-COH-05506733",
"name": "HOPLEY'S COACHES LIMITED"
}
],
"description": "Not applicable"
}
]
},
"documents": [
{
"id": "038914-2025",
"documentType": "awardNotice",
"noticeType": "UK6",
"description": "Contract award notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/038914-2025",
"datePublished": "2025-07-10T12:33:33+01:00",
"format": "text/html"
}
],
"assessmentSummariesDateSent": "2025-07-10T00:00:00+01:00",
"milestones": [
{
"id": "1",
"type": "futureSignatureDate",
"dueDate": "2025-07-23T23:59:59+01:00",
"status": "scheduled"
}
]
},
{
"id": "2",
"title": "Schools transport - Perranporth to Penair School",
"status": "cancelled",
"date": "2025-06-27T00:00:00+01:00",
"value": {
"amountGross": 550000,
"amount": 550000,
"currency": "GBP"
},
"mainProcurementCategory": "services",
"aboveThreshold": true,
"suppliers": [
{
"id": "GB-COH-05506733",
"name": "HOPLEY'S COACHES LIMITED"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "60000000",
"description": "Transport services (excl. Waste transport)"
}
],
"deliveryAddresses": [
{
"region": "UKK3",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"standstillPeriod": {
"endDate": "2025-10-21T23:59:59+01:00"
},
"contractPeriod": {
"startDate": "2025-10-22T00:00:00+01:00",
"endDate": "2026-07-17T23:59:59+01:00"
},
"relatedLots": [
"1"
],
"documents": [
{
"id": "064146-2025",
"documentType": "awardNotice",
"noticeType": "UK6",
"description": "Contract award notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/064146-2025",
"datePublished": "2025-10-10T12:24:40+01:00",
"format": "text/html"
}
],
"assessmentSummariesDateSent": "2025-07-10T00:00:00+01:00",
"milestones": [
{
"id": "1",
"type": "futureSignatureDate",
"dueDate": "2025-10-22T23:59:59+01:00",
"status": "scheduled"
}
],
"statusDetails": "Duplicate award notice publish in error. Published UK12 to remove.",
"finalStatusDate": "2025-10-10T00:00:00+01:00"
}
],
"contracts": [
{
"id": "1",
"awardID": "1",
"title": "Schools transport - Perranporth to Penair School",
"status": "active",
"period": {
"startDate": "2025-09-03T00:00:00+01:00",
"endDate": "2026-07-17T23:59:59+01:00"
},
"value": {
"amountGross": 311600,
"amount": 311600,
"currency": "GBP"
},
"aboveThreshold": true,
"dateSigned": "2025-09-03T00:00:00+01:00",
"documents": [
{
"id": "A-6125",
"documentType": "contractSigned",
"url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-6125",
"format": "application/pdf"
},
{
"id": "064156-2025",
"documentType": "contractNotice",
"noticeType": "UK7",
"description": "Contract details notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/064156-2025",
"datePublished": "2025-10-10T12:45:15+01:00",
"format": "text/html"
}
],
"agreedMetrics": [
{
"id": "1",
"title": "Service Quality and capacity",
"description": "Punctuality and Reliability Track Record Performance in meeting schedules. Sufficient number of vehicles to meet peak demand, including spares. Route Planning and Optimization",
"observations": [
{
"id": "frequency",
"period": {
"durationInMonths": 1
}
}
]
},
{
"id": "2",
"title": "Safety and vehicle standards",
"description": "Maintenance records and schedules",
"observations": [
{
"id": "frequency",
"period": {
"durationInMonths": 3
}
}
]
},
{
"id": "3",
"title": "Cost and value for money",
"description": "Monitoring of supplier invoices.",
"observations": [
{
"id": "frequency",
"period": {
"durationInMonths": 1
}
}
]
}
]
}
]
}