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Provision of a Christmas Pantomime at Cornerstone Arts Centre, Didcot

South Oxfordshire District Council

This public procurement record has 3 releases in its history.

Award

07 Aug 2025 at 13:27

UK7 - Contract Details Notice
Award

14 Jul 2025 at 08:12

UK6 - Contract Award Notice
Tender

15 May 2025 at 15:30

UK4 - Tender Notice
Summary of the contracting process

South Oxfordshire District Council has completed a public procurement process for the provision of a Christmas pantomime at the Cornerstone Arts Centre in Didcot. The procurement, conducted through an open procedure, was initiated under the legal framework set by the UK Public General Acts 2023/54. The procurement falls into the services industry category, specifically dance and performance entertainment services, with the award being finalised on 7th August 2025. The contract spans from 1st August 2025 to 31st January 2028, with potential extensions through 2029, based on performance and mutual agreement. Located in the UKJ14 region of the United Kingdom, the council sought a supplier capable of delivering a high-quality performance with widespread audience appeal.

This tender represents a significant opportunity for businesses in the entertainment and theatre production sectors to demonstrate their capabilities and grow their market presence by engaging in long-term contracts with public authorities. Small to medium-sized enterprises (SMEs) specialising in live performance and audience engagement, such as Polka Dot Pantomimes Limited, have shown suitability for such contracts, having secured this tender through showcasing their expertise in the industry. By partnering with local councils, businesses can expand their services and enhance their reputation through consistent public exposure at a flagship venue like the Cornerstone Arts Centre.

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Notice Information

Notice Title

Provision of a Christmas Pantomime at Cornerstone Arts Centre, Didcot

Notice Description

South Oxfordshire District Council is looking for a professional company to produce and deliver a high quality annual Christmas pantomime with wide audience appeal at it's flagship venue, Cornerstone Arts Centre. The contract for provision will be for three years (2025-2027) with an option to extend for an additional year at a time for 2028 and 2029, subject to performance and mutual agreement

Lot Information

Lot 1

Renewal: Due to the unknown impact and outcome of the Local Government Re-organization (LGR) announced in December 2024, we are unable to commit at this time to more than a three-year contract. However, depending on the success of the pantomime and the outcome of the LGR the Council would discuss extending the contract for a further year in September 2028 and a further year in September 2029. After this time the contract, due to its value would be subject to a further procurement and tender process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0514cd
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/046909-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services

CPV Codes

92340000 - Dance and performance entertainment services

Notice Value(s)

Tender Value
£840,224 £500K-£1M
Lots Value
£840,224 £500K-£1M
Awards Value
£232,000 £100K-£500K
Contracts Value
£232,000 £100K-£500K

Notice Dates

Publication Date
7 Aug 20251 years ago
Submission Deadline
10 Jun 2025Expired
Future Notice Date
Not specified
Award Date
14 Jul 20251 years ago
Contract Period
1 Aug 2025 - 31 Jan 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
South Oxfordshire District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ABINGDON
Postcode
OX14 3JE
Postcode Area
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
TLJ14 Oxfordshire CC
Local Authority
Vale of White Horse
Electoral Ward
Abingdon Abbey Northcourt
Westminster Constituency
Oxford West and Abingdon

Supplier Information

Number of Suppliers
1
Supplier Name

POLKA DOT PANTOMIMES LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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