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BBC Bitesize Schools Tour Audio Visual Equipment and Crew Hire

BBC (British Broadcasting Corporation)

This public procurement record has 4 releases in its history.

Award

06 Aug 2025 at 08:19

UK7 - Contract Details Notice
Award

15 Jul 2025 at 16:57

UK6 - Contract Award Notice
TenderUpdate

20 May 2025 at 16:11

UK4 - Tender Notice
Tender

20 May 2025 at 15:36

UK4 - Tender Notice
Summary of the contracting process

The British Broadcasting Corporation (BBC) has recently concluded a procurement process for the "BBC Bitesize Schools Tour Audio Visual Equipment and Crew Hire." This involves supplying audio-visual equipment and crew for a nationwide schools tour, aimed at engaging secondary school students between ages 11 to 16. The procurement fell under the industry category of television and audio-visual equipment and was carried out using an open procedure, with the final award made to Firefly Audio Visual Solutions Limited. Located in London, the procurement process sponsors, the BBC Education Development Department, aimed to reach over 110,000 students across more than 140 schools in the UK. The contract was awarded on 30th July 2025, with activities running from 1st August 2025 to 31st July 2026, plus an option to extend for another year. The procurement is noted to be above threshold and covered by GPA and CPTPP agreements, ensuring international trade compliance.

The award presents significant business opportunities, particularly for companies in the audio-visual sector with expertise in educational tours and equipment supply. Firefly Audio Visual Solutions Limited, as a small to medium-sized enterprise, successfully demonstrated its capabilities under the competitive flexible procedure, which stresses both quality and cost-effectiveness - a method that aligns well with SMEs that can offer personalised service and flexibility. Other businesses in the sector might find similar opportunities by developing competitive bids that focus on innovation and thorough understanding of such public sector needs, especially in providing goods and services that enhance educational initiatives.

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Notice Information

Notice Title

BBC Bitesize Schools Tour Audio Visual Equipment and Crew Hire

Notice Description

This is the Procurement for the provision of BBC Bitesize Schools Tour Audio Visual Equipment and Crew Hire to the Beneficiaries. The BBC is looking to appoint a single supplier who will be contracted on a 1 year term with the option to extend for a further year. The BBC Bitesize Careers tour aims to visit over 140 schools across the country, running careers sessions for students between the ages of 11-16. By the end of the tour, the aim is to have reached 110,000 secondary school students. The appendix to Section B will set out the award criteria for this tender. The BBC Education Development Department is sponsoring this procurement project. IMPORTANT NOTE: For clarity the procedure being used for this procurement is the Competitive Flexible Procedure and NOT the open procedure. Description of the competitive flexible procedure for this procurement are as follows: - Initial submission of tenders - Clarifications - Final evaluation - Final stage to include a best an final offer (BAFO)

Lot Information

Lot 1

Renewal: The initial contract term will be a 1 year term with the option to extend for a further year.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-051929
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/046345-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

CPV Codes

32320000 - Television and audio-visual equipment

Notice Value(s)

Tender Value
£346,000 £100K-£500K
Lots Value
£346,000 £100K-£500K
Awards Value
£346,011 £100K-£500K
Contracts Value
£346,011 £100K-£500K

Notice Dates

Publication Date
6 Aug 20251 years ago
Submission Deadline
16 Jun 2025Expired
Future Notice Date
Not specified
Award Date
15 Jul 20251 years ago
Contract Period
1 Aug 2025 - 31 Jul 2026 6-12 months
Recurrence
2027-05-03

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BBC (British Broadcasting Corporation)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
W1A 1AA
Postcode Area
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
West End
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

Firefly Audio Visual Solutions Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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