Planning

Staff Travel Service

TRANSPORT FOR LONDON

This public procurement record has 6 releases in its history.

PlanningUpdate

16 Jul 2025 at 13:37

UK2 - Preliminary Market Engagement Notice
PlanningUpdate

20 Jun 2025 at 13:57

UK2 - Preliminary Market Engagement Notice
Planning

20 Jun 2025 at 13:46

UK2 - Preliminary Market Engagement Notice
PlanningUpdate

17 Jun 2025 at 10:22

UK1 - Pipeline Notice
PlanningUpdate

30 May 2025 at 11:46

UK1 - Pipeline Notice
Planning

21 May 2025 at 14:49

UK1 - Pipeline Notice
Summary of the contracting process

The buying organisation, Transport for London, is currently in the planning stage of re-procuring a "Staff Travel Service" aimed at ensuring operational staff of the London Underground can reach their workplaces during reduced public transport service. Located in London, the procurement falls under the industry category of road and business travel services. The preliminary market engagement phase invites interested parties to submit a Market Sounding Questionnaire (MSQ) by 25 July 2025, following a recent extension of the deadline. The contract period is planned to start on 4 April 2027 and is expected to last until 3 April 2030, with a potential extension until April 2032.

This tender offers substantial opportunities for businesses specialising in transportation services, particularly those with expertise in road and business travel services. Firms that excel in innovative service solutions and flexible commercial models are well-positioned to participate. Businesses capable of providing transport services during non-standard hours will find this opportunity aligns particularly well with their capabilities. Participation in the engagement phase will allow these businesses to influence the procurement strategy and showcase their service offerings to an influential public authority.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Staff Travel Service

Notice Description

To ensure the consistent operation of Transport for London's (TfL) London Underground (also known as the Tube) network, it is essential that customer service staff, train drivers, signal engineers, and service control personnel can reach their workplaces during periods of reduced public transport service (i.e., from midnight to 6:00 am). A Staff Travel Service has been in place since the 1980s, providing transport for London Underground (LU) operational staff to their starting locations and returning them to drop-off points closest to their homes. This service enables staff to be present in time for the first train and to return home after the last train. In addition to LU staff, other business areas within TfL also utilise the service on an ad hoc basis for emergency situations and other unforeseen circumstances. The Staff Travel Service is critical to maintaining day-to-day operations. If staff are not present at their place of work on time, it can have a significant knock-on effect across the LU network resulting in train cancellations, delays, and station closures. TfL is considering the re-procurement of the Staff Travel Service and will be issuing a Market Sounding Questionnaire (MSQ) to gather insights on service capabilities, commercial models, innovation, and market capacity.

Planning Information

To participate in the Preliminary Market Engagement (PME) for the Staff Travel Service, please email StaffTravelProcurement@tfl.gov.uk to express your interest. You will then be added to TfL's mailing list for the Staff Travel Service PME and will receive the Market Sounding Questionnaire (MSQ) pack via return email. Please note that the deadline for submitting the completed MSQ is 25 July 2025. By expressing your interest, you will also be invited to participate in any future rounds of PME that TfL may conduct in relation to this project.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-051b98
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/040552-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

60 - Transport services (excl. Waste transport)

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

60100000 - Road transport services

79997000 - Business travel services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Jul 20257 months ago
Submission Deadline
Not specified
Future Notice Date
8 Dec 2025Expired
Award Date
Not specified
Contract Period
3 Apr 2027 - 3 Apr 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TRANSPORT FOR LONDON
Contact Name
Mohammed Mezan Ahmed
Contact Email
stafftravelprocurement@tfl.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
E20 1JN
Post Town
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI41 Hackney and Newham
Delivery Location
TLI London
Local Authority
Newham
Electoral Ward
Stratford Olympic Park
Westminster Constituency
Stratford and Bow

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-051b98-2025-07-16T14:37:58+01:00",
    "date": "2025-07-16T14:37:58+01:00",
    "ocid": "ocds-h6vhtk-051b98",
    "initiationType": "tender",
    "planning": {
        "documents": [
            {
                "id": "024163-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK1",
                "description": "Pipeline notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/024163-2025",
                "datePublished": "2025-05-21T15:49:03+01:00",
                "format": "text/html"
            },
            {
                "id": "028768-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK1",
                "description": "Pipeline notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/028768-2025",
                "datePublished": "2025-05-30T12:46:31+01:00",
                "format": "text/html"
            },
            {
                "id": "032857-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK1",
                "description": "Pipeline notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/032857-2025",
                "datePublished": "2025-06-17T11:22:50+01:00",
                "format": "text/html"
            },
            {
                "id": "034096-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/034096-2025",
                "datePublished": "2025-06-20T14:46:13+01:00",
                "format": "text/html"
            },
            {
                "id": "034116-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/034116-2025",
                "datePublished": "2025-06-20T14:57:18+01:00",
                "format": "text/html"
            },
            {
                "id": "040552-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/040552-2025",
                "datePublished": "2025-07-16T14:37:58+01:00",
                "format": "text/html"
            }
        ],
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "To participate in the Preliminary Market Engagement (PME) for the Staff Travel Service, please email StaffTravelProcurement@tfl.gov.uk to express your interest. You will then be added to TfL's mailing list for the Staff Travel Service PME and will receive the Market Sounding Questionnaire (MSQ) pack via return email. Please note that the deadline for submitting the completed MSQ is 25 July 2025. By expressing your interest, you will also be invited to participate in any future rounds of PME that TfL may conduct in relation to this project.",
                "dueDate": "2025-07-25T23:59:59+01:00",
                "status": "scheduled"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-PPON-PHMT-6197-NWNZ",
            "name": "Transport for London",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PHMT-6197-NWNZ"
            },
            "address": {
                "streetAddress": "5 Endeavour Square",
                "locality": "London",
                "postalCode": "E20 1JN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI41"
            },
            "contactPoint": {
                "name": "Mohammed Mezan Ahmed",
                "email": "StaffTravelProcurement@tfl.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthorityCentralGovernment",
                        "description": "Public authority - central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PHMT-6197-NWNZ",
        "name": "Transport for London"
    },
    "tender": {
        "id": "WS2353966246 / tfl_scp_002536",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Staff Travel Service",
        "description": "To ensure the consistent operation of Transport for London's (TfL) London Underground (also known as the Tube) network, it is essential that customer service staff, train drivers, signal engineers, and service control personnel can reach their workplaces during periods of reduced public transport service (i.e., from midnight to 6:00 am). A Staff Travel Service has been in place since the 1980s, providing transport for London Underground (LU) operational staff to their starting locations and returning them to drop-off points closest to their homes. This service enables staff to be present in time for the first train and to return home after the last train. In addition to LU staff, other business areas within TfL also utilise the service on an ad hoc basis for emergency situations and other unforeseen circumstances. The Staff Travel Service is critical to maintaining day-to-day operations. If staff are not present at their place of work on time, it can have a significant knock-on effect across the LU network resulting in train cancellations, delays, and station closures. TfL is considering the re-procurement of the Staff Travel Service and will be issuing a Market Sounding Questionnaire (MSQ) to gather insights on service capabilities, commercial models, innovation, and market capacity.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "60100000",
                        "description": "Road transport services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79997000",
                        "description": "Business travel services"
                    }
                ],
                "relatedLot": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKI",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "mainProcurementCategory": "services",
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2027-04-04T00:00:00+01:00",
                    "endDate": "2030-04-03T23:59:59+01:00",
                    "maxExtentDate": "2032-04-03T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "planned"
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-12-08T23:59:59Z"
        },
        "status": "planned",
        "aboveThreshold": true,
        "amendments": [
            {
                "id": "028768-2025",
                "description": "Contract end date has been amended as it was incorrect."
            },
            {
                "id": "040552-2025",
                "description": "The Market Sounding Questionnaire (MSQ) response deadline has been extended by week. The new MSQ response deadline is Friday 25 July 2025."
            }
        ]
    },
    "language": "en"
}