Tunnels Control & Management System

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    "date": "2026-04-01T10:52:57+01:00",
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    "parties": [
        {
            "id": "GB-PPON-PHMT-6197-NWNZ",
            "name": "Transport for London",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PHMT-6197-NWNZ"
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            "address": {
                "streetAddress": "5 Endeavour Square",
                "locality": "London",
                "postalCode": "E20 1JN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI41"
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            "contactPoint": {
                "name": "Amy West",
                "email": "TCMS@tfl.gov.uk"
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    "buyer": {
        "id": "GB-PPON-PHMT-6197-NWNZ",
        "name": "Transport for London"
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    "tender": {
        "id": "WS2528025708",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Tunnels Control & Management System",
        "description": "TfL is seeking to replace and improve the Tunnels Control and Management System (\"TCMS\"), to take advantage of advancements in technology. The TCMS is classed as a 'mission critical' system under the Security of Networks & Information Systems (NIS) Regulations and is essential for TfL to maintain required safety levels within the tunnels and road network including managing events or incidents that occur. Without the TCMS the tunnels would have to close. The TCMS will be critical for the detection and management of incidents including fire safety by controlling ventilation in the tunnels to manage fire smoke and facilitating self-evacuation of incident in tunnel bores. Additionally, the TCMS will assist TfL in facilitating incident responders, such as the emergency services, in performing their duties and functions. In order for TfL to meet its Highway Authority duties and legal obligations it needs a new and updated TCMS system. Specifically, the below features are required to enable TfL to perform its operating duties as the Highway Authority and Traffic Authority in respect of road user safety (main risks being fire and toxic spillages) and network performance. * The new system will ensure safety and mitigates disruption in road tunnels. * It must be capable of incident management, highlighting incidents, alarms and notifications to operator attention providing for automatic and manual incident management and User activity logging for an audit trail. * It will enable effective communications with the attending emergency services and other incident responders, which will enable TfL to play an effective role in mitigating safety and network disruption risks - it also communicates internally, allowing operators to better collaborate on traffic network management and improve traffic management performance. * It will collect safety information from London's Tunnels, including Fire Systems, CCTV, SCADA (Supervisory Control and Data Acquisition) and other safety control systems. * It will be responsible for various activities which are Network Information Systems (NIS) reportable. Additionally, the new TCMS system will enable the tunnel operator to assess when the tunnel systems are degraded to the point where pre-determined Minimum Operating Requirements (MOR) for a tunnel have been breached and the tunnel must be closed. It will control the fixed traffic management systems which will be used to safely close a tunnel in an emergency and for maintenance The TCMS is vital to enable TfL to perform its authority duties and obligations, particularly regarding the safety and operability of the 13 existing road tunnels on the Transport for London Road Network. The TCMS will monitor and control tunnel safety systems in the tunnels and the associated London Traffic Control Systems (LTRACS) on approximately 90km of approach roads.",
        "items": [
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                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "72000000",
                        "description": "IT services: consulting, software development, Internet and support"
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                "relatedLot": "1"
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        ],
        "mainProcurementCategory": "services",
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2027-11-05T00:00:00Z",
                    "endDate": "2040-11-04T23:59:59Z",
                    "maxExtentDate": "2050-11-04T23:59:59Z"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 35998189.2,
                    "amount": 29998491,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "Tfl will be evaluating the criteria using the Price per Quality Point methodology",
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                "renewal": {
                    "description": "A 13-year initial term with a maximum extension option of a further 10 years broken down in increments."
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                "hasOptions": true,
                "options": {
                    "description": "The contract will include provisions to integrate additional tunnels and to upgrade the system throughout its duration. Further details on these options will be provided at the Invitation To Tender (ITT) stage"
                }
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        ],
        "communication": {
            "futureNoticeDate": "2026-04-07T23:59:59+01:00"
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        "procurementMethod": "open",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "The Competitive flexible procedure will include: - Procurement Specific Questionnaire (PSQ) - Optional Industry Day - Invitation to Tender (ITT) - Dialogue - Best and Final Offer (BAFO) - Contract Finalisation/Award"
        },
        "submissionMethodDetails": "This procurement process is being conducted electronically on the e-Tendering portal SAP Ariba To access the procurement documents, complete and submit the PSQ, you will need to be registered on the eTendering portal - SAP Ariba and have a supplier profile with TfL. The following instructions explain TfL's e-tendering portal and provide guidance on how interested parties will be able to communicate with TfL in relation to this exercise. (1) SAP Ariba (submission portal) If your company has tendered with TfL after October 2022 your company likely already has an account. If so skip to step 2. If not please see instructions below To register, create an account https://service.ariba.com/Supplier.aw Interested parties must read the instructions carefully before proceeding with registration. For help on using the SAP Ariba system, please refer to https://support.ariba.com/Adapt/Ariba_Network_Supplier_Training (2) Supplier profile on TfL system (to be invited) If your organisation has recently participated in a sourcing event with TfL then you already have a supplier account to be invited through and can skip to step 3. If not follow this link https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL Guidance on registering is available through the following link: here https://content.tfl.gov.uk/supplier-registration.pdf (3) Expression of interest Please reach out to TCMS@tfl.gov.uk to express interest The SAP Ariba project reference is: WS2528025708 The SAP Ariba Sourcing Event for this procurement is ID: Doc3037140998 and the Sourcing Event is named: \"ICT15151 Tunnels Control and Management System\" Please contact Ariba_Supplier_Enablement@tfl.gov.uk in the first instance should you experience any problems with the portal for issues related to items 1 and 2. Please contact TCMS@tfl.gov.uk should you experience any other problems that Ariba_Supplier_Enablement@tfl.gov.uk was not able to solve.",
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        "tenderPeriod": {
            "endDate": "2026-05-12T23:59:59+01:00"
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        "awardPeriod": {
            "endDate": "2027-10-21T23:59:59+01:00"
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        "lotDetails": {
            "noLotsDivisionRationale": "The proposed packaging option is a single contract with a single prime supplier to deliver the full end-to-end service, including design, build, test, implementation, transition, and ongoing support & maintenance. Splitting the TCMS requirements into multiple lots increased risks around interoperability and interfacing as well as increased complexity of internal management of the contract(s). Additionally, other reasons for adopting a single lot approach included: There is a risk that the project timeline may slip, resulting in delays to implementation, as well as IP Risks"
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