SECAmb - Ambulance Make Ready (SASC)

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-051db4-2026-03-24T09:45:34Z",
    "date": "2026-03-24T09:45:34Z",
    "ocid": "ocds-h6vhtk-051db4",
    "initiationType": "tender",
    "planning": {
        "documents": [
            {
                "id": "024827-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK1",
                "description": "Pipeline notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/024827-2025",
                "datePublished": "2025-05-22T13:37:51+01:00",
                "format": "text/html"
            },
            {
                "id": "062330-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/062330-2025",
                "datePublished": "2025-10-03T17:43:01+01:00",
                "format": "text/html"
            },
            {
                "id": "063024-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/063024-2025",
                "datePublished": "2025-10-07T16:45:24+01:00",
                "format": "text/html"
            },
            {
                "id": "064049-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK1",
                "description": "Pipeline notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/064049-2025",
                "datePublished": "2025-10-10T10:29:26+01:00",
                "format": "text/html"
            }
        ],
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "The Trust is holding a pre-market engagement event on Friday 7th November 2025 (10am - 12.30pm), at their Banstead Make Ready Centre, SM7 2AS, where potential bidders will have the chance to comment on the draft specification and spend some time watching the make ready process. Interested parties will need to respond through the messaging service on the Atamis eTendering Portal - Project Reference C336432. The Atamis System can be found at: https://health-family.force.com/s/Welcome.",
                "dueDate": "2025-10-30T23:59:59Z",
                "status": "scheduled"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-PPON-PGNR-3396-MRLQ",
            "name": "South East Coast Ambulance Service NHS Foundation Trust",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PGNR-3396-MRLQ"
            },
            "address": {
                "streetAddress": "Nexus House, Gatwick Road",
                "locality": "Crawley",
                "postalCode": "RH10 9BG",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ28"
            },
            "contactPoint": {
                "name": "Karen Clark",
                "email": "procurement@secamb.nhs.uk",
                "telephone": "0300 123 0999"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.secamb.nhs.uk/",
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PGJC-9175-DMRR",
            "name": "London Ambulance Service NHS Trust",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PGJC-9175-DMRR"
            },
            "address": {
                "streetAddress": "220 Waterloo Road",
                "locality": "London",
                "postalCode": "SE1 8SD",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI45"
            },
            "contactPoint": {
                "email": "m.sanger@nhs.net"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.londonambulance.nhs.uk",
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PBNZ-4155-WXBZ",
            "name": "East of England Ambulance Service NHS Trust",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PBNZ-4155-WXBZ"
            },
            "address": {
                "streetAddress": "Whiting Way",
                "locality": "Melbourn",
                "postalCode": "SG8 6EN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH12"
            },
            "contactPoint": {
                "email": "samantha.king@eastamb.nhs.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.eastamb.nhs.uk/",
                "classifications": [
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                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PVXR-6533-XJPY",
            "name": "South Central Ambulance Service NHS Foundation Trust",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PVXR-6533-XJPY"
            },
            "address": {
                "streetAddress": "Unit 7 & 8 Talisman Business Centre, Talisman Road",
                "locality": "Bicester",
                "postalCode": "OX26 6HR",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ14"
            },
            "contactPoint": {
                "email": "wendy.judd@scas.nhs.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.scas.nhs.uk/",
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PQXD-1311-BRXL",
            "name": "South Western Ambulance Service NHS Foundation Trust",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PQXD-1311-BRXL"
            },
            "address": {
                "streetAddress": "Westcountry House, Abbey Court, Eagle Way, Sowton Industrial Estate",
                "locality": "Exeter",
                "postalCode": "EX2 7HY",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK43"
            },
            "contactPoint": {
                "email": "stephen.walker@swast.nhs.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.swast.nhs.uk",
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PGNR-3396-MRLQ",
        "name": "South East Coast Ambulance Service NHS Foundation Trust"
    },
    "tender": {
        "id": "C399362",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "SECAmb - Ambulance Make Ready (SASC)",
        "description": "The purpose of this contract is to provide comprehensive make ready and transportation services for the Trust, involving vehicle preparation and cleaning service for Ambulances including monitoring and re-stocking medical equipment/consumables. This service must ensure that all service vehicles within the scope of the specification are cleaned and equipped to the required standards, and within the agreed timescales/frequency. Also providing C1 classified drivers to deliver transport solutions between Trust sites and service garages, to meet operational support requirements in an efficient manner ensuring adherence to safe and efficient delivery of services, supporting the roles of Fleet Maintenance, Operations and Make Ready. Deviations from the specification may result in compromised delivery of the front-line service and therefore directly impact on patient care. The contract will be for an initial 3-year period, with a potential two further 2-year extension opportunities. The Trust will offer a site visit on 7th April 2026, for any bidders who didn't attend the pre-market engagement event held on 7th November 2025. This visit gives bidders the opportunity to see the make ready process at one of our centres. Potential bidders wishing to attend must confirm attendance via the messaging service on the E-Tendering Portal by 1st April 2026 - see Document 1 of the ITT Pack for further information. The Trust wishes to extend the use of any resulting contract to Southern Ambulance Services Collaboration (\"SASC\") members. These Trusts shall contract directly with the successful Provider using the SBS Order Form. Further information on SASC described in Document 1 of the ITT Pack.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90917000",
                        "description": "Cleaning services of transport equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90900000",
                        "description": "Cleaning and sanitation services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 66236130,
            "amount": 55196775,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-10-01T00:00:00+01:00",
                    "endDate": "2029-09-30T23:59:59+01:00",
                    "maxExtentDate": "2031-09-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 66236130,
                    "amount": 55196775,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical Response",
                            "description": "Technical and Social Value Questionnaire",
                            "numbers": [
                                {
                                    "number": 75,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Commercial",
                            "description": "Commercial Questionnaire",
                            "numbers": [
                                {
                                    "number": 25,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "technical",
                            "description": "Cleaning Operators must hold a valid C1 driving licence"
                        }
                    ]
                },
                "renewal": {
                    "description": "Potential for two further 2-year extension opportunities."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-04-30T23:59:59+01:00"
        },
        "status": "active",
        "amendments": [
            {
                "id": "063024-2025",
                "description": "Added project reference as a potential supplier said they couldn't find it."
            },
            {
                "id": "064049-2025",
                "description": "1) amended contract value to incorporate length of contract (this was increased after pipeline notice submitted) 2) amended wording to incorporate details of pre-market engagement"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "Stage 1 is the submission by each Tenderer of a response to the Supplier Information Questionnaire and Tender Response Pack. Stage 2 is the invitation by the Contracting Authority of those Tenderers selected to attend a presentation. Deadline and further details described in Document 1 of the ITT Pack."
        },
        "submissionMethodDetails": "The Trust has adopted the electronic Tendering portal 'Atamis' (\"e-Tendering Portal\") for all of its tender activity, the System can be found at https://health-family.force.com/s/Welcome. Please login and search for project C399362. If you experience any problems with Atamis, please contact their Help Centre on 0800 0988201 or by email to supplier.support@atamis.co.uk for further assistance. Operational Hours 08:00-18:00 Monday - Friday (excluding Public Holidays) for further assistance.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-04-20T10:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-04-10T10:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-06-22T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest"
            },
            {
                "id": "026612-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/026612-2026",
                "datePublished": "2026-03-24T09:45:34Z",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2029-03-01T23:59:59Z"
                }
            ]
        },
        "contractTerms": {
            "financialTerms": "Copy invoices and Management Information are to be sent to the Head of Make Ready for verification purposes. To assist the NHS in achieving their NET Zero Carbon Neutral target, the Trust encourages Suppliers to submit invoices electronically via an e-Invoicing portal, Tradeshift. https://nhssbs.support.tradeshift.com/"
        }
    },
    "language": "en"
}