HCC- Oct/25 - The Provision of Residential Placements for Children and Young People aged 7 years and Above with Complex Needs across four sites - Brickendon, Cassiobury, Clothall and Melbourn

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-052218-2025-10-13T11:50:46+01:00",
    "date": "2025-10-13T11:50:46+01:00",
    "ocid": "ocds-h6vhtk-052218",
    "initiationType": "tender",
    "planning": {
        "documents": [
            {
                "id": "026195-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK1",
                "description": "Pipeline notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/026195-2025",
                "datePublished": "2025-05-23T12:23:51+01:00",
                "format": "text/html"
            },
            {
                "id": "036120-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK1",
                "description": "Pipeline notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/036120-2025",
                "datePublished": "2025-06-30T14:02:48+01:00",
                "format": "text/html"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-PPON-PWJT-5264-WYMY",
            "name": "Hertfordshire County Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PWJT-5264-WYMY"
            },
            "address": {
                "streetAddress": "Robertson House, Six Hills Way",
                "locality": "Stevenage",
                "postalCode": "SG1 2FQ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH23"
            },
            "contactPoint": {
                "email": "strategic.procurement@hertfordshire.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ],
                "url": "http://www.hertfordshire.gov.uk"
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PWJT-5264-WYMY",
        "name": "Hertfordshire County Council"
    },
    "tender": {
        "id": "HCC2516958 to HCC2516961",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "HCC- Oct/25 - The Provision of Residential Placements for Children and Young People aged 7 years and Above with Complex Needs across four sites - Brickendon, Cassiobury, Clothall and Melbourn",
        "description": "Hertfordshire County Council is currently out to procurement for the Provision of Residential Placements for Children and Young People aged 7 years and Above with Complex Needs across four sites - Brickendon, Cassiobury, Clothall and Melbourn. The Council wishes to procure separate 'Block Contract' arrangements to provide Ofsted registered residential homes for Children and Young People aged 7 to 18 with complex needs. This will be divided into four Lots . Providers may apply for one or more Lots. Each Lot will be assessed independently. The Council is offering the opportunity to visit the sites from the 21st of October to the 23rd of October 2025. Please ensure you contact: cyp.cla@hertfordshire.gov.uk to confirm your attendance by noon on 17th October 2025. Due to practicalities on site, the Council will need to limit numbers to two (2) per Provider in the first instance. However, if there is spare capacity nearer the time of the visit we will do our best to accommodate additional numbers. Please advise when confirming your attendance if you want to be considered for additional places and these will be granted on a first come first served basis. The Council will procure this contract using the Open Procedure as defined in the Procurement Act 2023 Full details of the requirement and context of the procurement can be found in the Service Specification of the Contract Document. Organisations wishing to take part in this project are invited to 'express an interest' and also 'opt in' which will give access to the full procurement documents in the e-tendering system. To be considered as a Tenderer you must complete and submit a Tender by the deadline of 12 noon on the 14th November 2025. Please allow sufficient time to make your return, as Tender submissions cannot be uploaded and submitted after this return deadline. Please ensure that where possible documents are uploaded as a PDF and that file names are succinct. Any questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents, and can be addressed to the main contact as shown in the details above. Tenderers should be aware that due to the nature of the Services provided, any Contract formed as a result of this procurement process shall be executed as a deed. Tenderers should seek independent legal advice on the implications of this prior to submitting their Tender, where appropriate. Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands. To access this opportunity please visit https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home. If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: support@in-tend.co.uk or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8:30-17:00. The Council reserves the right at any time to cease the procurement process and not award a Contract or to award only part of the opportunity described in this notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "85000000",
                        "description": "Health and social work services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "85300000",
                        "description": "Social work and related services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "85310000",
                        "description": "Social work services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "85311000",
                        "description": "Social work services with accommodation"
                    },
                    {
                        "scheme": "CPV",
                        "id": "85311300",
                        "description": "Welfare services for children and young people"
                    }
                ],
                "relatedLot": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKH23",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ]
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "85000000",
                        "description": "Health and social work services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "85300000",
                        "description": "Social work and related services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "85310000",
                        "description": "Social work services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "85311000",
                        "description": "Social work services with accommodation"
                    },
                    {
                        "scheme": "CPV",
                        "id": "85311300",
                        "description": "Welfare services for children and young people"
                    }
                ],
                "relatedLot": "2",
                "deliveryAddresses": [
                    {
                        "region": "UKH23",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ]
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "85000000",
                        "description": "Health and social work services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "85300000",
                        "description": "Social work and related services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "85310000",
                        "description": "Social work services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "85311000",
                        "description": "Social work services with accommodation"
                    },
                    {
                        "scheme": "CPV",
                        "id": "85311300",
                        "description": "Welfare services for children and young people"
                    }
                ],
                "relatedLot": "3",
                "deliveryAddresses": [
                    {
                        "region": "UKH23",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ]
            },
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "85000000",
                        "description": "Health and social work services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "85300000",
                        "description": "Social work and related services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "85310000",
                        "description": "Social work services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "85311000",
                        "description": "Social work services with accommodation"
                    },
                    {
                        "scheme": "CPV",
                        "id": "85311300",
                        "description": "Welfare services for children and young people"
                    }
                ],
                "relatedLot": "4",
                "deliveryAddresses": [
                    {
                        "region": "UKH23",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amountGross": 47864520,
            "currency": "GBP",
            "amount": 39887100
        },
        "mainProcurementCategory": "services",
        "specialRegime": [
            "lightTouch"
        ],
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-08-03T00:00:00+01:00",
                    "endDate": "2029-08-02T23:59:59+01:00",
                    "maxExtentDate": "2031-08-02T23:59:59+00:00"
                },
                "hasRenewal": true,
                "status": "active",
                "title": "Contract for the Provision of Residential Placements for up to Two (2) Children and Young People aged 7 years and Above with Complex Needs - Lot 1 Clothall",
                "description": "The Provision of Residential Placements for up to Two (2) Children and Young People aged 7 years and Above with Complex Needs - Lot 1 Clothall. Refer to individual specification for further details.",
                "value": {
                    "amountGross": 13139280,
                    "amount": 10949400,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "Part 3 - Award (Award Criteria) Part 3A - Price (40%) Fixed Prices: Total Tender Price (Overall Price) (100%) Optional Bed Rates at Separate Location(s) Part 3B - Quality (60%) Co-Production (15%) Mobilisation Plan (10%) Staff Recruitment and Training (15%) Equality of Opportunity (15%) Social Value (10%) Monitoring Systems and Processes (10%) Core Values (10%) Services for Young People (SfYP) and Local Community Relationships (15%) Please refer to Section 4 of the Instructions to Tenderers for a full breakdown of the Award Criteria",
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Simple description",
                            "description": "Part 3 - Award (Award Criteria) Part 3A - Price (40%) Fixed Prices: Total Tender Price (Overall Price) (100%) Optional Bed Rates at Separate Location(s) Part 3B - Quality (60%) Co-Production (15%) Mobilisation Plan (10%) Staff Recruitment and Training (15%) Equality of Opportunity (15%) Social Value (10%) Monitoring Systems and Processes (10%) Core Values (10%) Services for Young People (SfYP) and Local Community Relationships (15%) Please refer to Section 4 of the Instructions to Tenderers for a full breakdown of the Award Criteria"
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Please refer to the Instructions to Tenderers document"
                        },
                        {
                            "type": "technical",
                            "description": "Please refer to the Instructions to Tenderers document"
                        }
                    ]
                },
                "renewal": {
                    "description": "The extension is subject to funding being available and satisfactory performance."
                }
            },
            {
                "id": "2",
                "title": "Contract for the Provision of Residential Placements for up to Four (4) Children and Young People aged 7 years and Above with Complex Needs - Lot 2 Melbourn",
                "description": "The Provision of Residential Placements for up to Four (4) Children and Young People aged 7 years and Above with Complex Needs - Lot 2 Melbourn. Refer to individual specification for further details.",
                "status": "active",
                "value": {
                    "amountGross": 10323720,
                    "amount": 8603100,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "Part 3 - Award (Award Criteria) Part 3A - Price (40%) Fixed Prices: Total Tender Price (Overall Price) (100%) Optional Bed Rates at Separate Location(s) Part 3B - Quality (60%) Co-Production (15%) Mobilisation Plan (10%) Staff Recruitment and Training (15%) Equality of Opportunity (15%) Social Value (10%) Monitoring Systems and Processes (10%) Core Values (10%) Services for Young People (SfYP) and Local Community Relationships (15%)",
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Simple description",
                            "description": "Part 3 - Award (Award Criteria) Part 3A - Price (40%) Fixed Prices: Total Tender Price (Overall Price) (100%) Optional Bed Rates at Separate Location(s) Part 3B - Quality (60%) Co-Production (15%) Mobilisation Plan (10%) Staff Recruitment and Training (15%) Equality of Opportunity (15%) Social Value (10%) Monitoring Systems and Processes (10%) Core Values (10%) Services for Young People (SfYP) and Local Community Relationships (15%)"
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Please refer to the Instructions to Tenderers document"
                        },
                        {
                            "type": "technical",
                            "description": "Please refer to the Instructions to Tenderers document"
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-08-03T00:00:00+01:00",
                    "endDate": "2029-08-02T23:59:59+01:00",
                    "maxExtentDate": "2031-08-02T23:59:59+00:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The extension is subject to funding being available and satisfactory performance."
                }
            },
            {
                "id": "3",
                "title": "Contract for the Provision of Residential Placements for up to Three (3) Children and Young People aged 7 years and Above with Complex Needs - Lot 3 Cassiobury",
                "description": "The Provision of Residential Placements for up to Three (3) Children and Young People aged 7 years and Above with Complex Needs - Lot 3 Cassiobury. Refer to individual specification for further details.",
                "status": "active",
                "value": {
                    "amountGross": 11262240,
                    "amount": 9385200,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "Part 3 - Award (Award Criteria) Part 3A - Price (40%) Fixed Prices: Total Tender Price (Overall Price) (100%) Optional Bed Rates at Separate Location(s) Part 3B - Quality (60%) Co-Production (15%) Mobilisation Plan (10%) Staff Recruitment and Training (15%) Equality of Opportunity (15%) Social Value (5%) Monitoring Systems and Processes (10%) Core Values (10%) Services for Young People (SfYP) and Local Community Relationships (5%) Caring for children aged 7 to 14 years with challenging behaviours and complex needs (15%)",
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Simple description",
                            "description": "Part 3 - Award (Award Criteria) Part 3A - Price (40%) Fixed Prices: Total Tender Price (Overall Price) (100%) Optional Bed Rates at Separate Location(s) Part 3B - Quality (60%) Co-Production (15%) Mobilisation Plan (10%) Staff Recruitment and Training (15%) Equality of Opportunity (15%) Social Value (5%) Monitoring Systems and Processes (10%) Core Values (10%) Services for Young People (SfYP) and Local Community Relationships (5%) Caring for children aged 7 to 14 years with challenging behaviours and complex needs (15%)"
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Please refer to the Instructions to Tenderers document"
                        },
                        {
                            "type": "technical",
                            "description": "Please refer to the Instructions to Tenderers document"
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-08-03T00:00:00+01:00",
                    "endDate": "2029-08-02T23:59:59+01:00",
                    "maxExtentDate": "2031-08-02T23:59:59+00:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The extension is subject to funding being available and satisfactory performance."
                }
            },
            {
                "id": "4",
                "title": "Contract for the Provision of Residential Placements for up to Four (4) Children and Young People aged 7 years and Above with Complex Needs - Lot 4 Brickendon",
                "description": "The Provision of Residential Placements for up to Four (4) Children and Young People aged 7 years and Above with Complex Needs - Lot 4 Brickendon. Refer to individual specification for further details.",
                "status": "active",
                "value": {
                    "amountGross": 13139280,
                    "amount": 10949400,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "Part 3 - Award (Award Criteria) Part 3A - Price (40%) Fixed Prices: Total Tender Price (Overall Price) (100%) Optional Bed Rates at Separate Location(s) Part 3B - Quality (60%) Co-Production (15%) Mobilisation Plan (10%) Staff Recruitment and Training (15%) Equality of Opportunity (15%) Social Value (10%) Monitoring Systems and Processes (10%) Core Values (10%) Services for Young People (SfYP) and Local Community Relationships (15%)",
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Simple description",
                            "description": "Part 3 - Award (Award Criteria) Part 3A - Price (40%) Fixed Prices: Total Tender Price (Overall Price) (100%) Optional Bed Rates at Separate Location(s) Part 3B - Quality (60%) Co-Production (15%) Mobilisation Plan (10%) Staff Recruitment and Training (15%) Equality of Opportunity (15%) Social Value (10%) Monitoring Systems and Processes (10%) Core Values (10%) Services for Young People (SfYP) and Local Community Relationships (15%)"
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Please refer to the Instructions to Tenderers document"
                        },
                        {
                            "type": "technical",
                            "description": "Please refer to the Instructions to Tenderers document"
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-08-03T00:00:00+01:00",
                    "endDate": "2029-08-02T23:59:59+01:00",
                    "maxExtentDate": "2031-08-02T23:59:59+00:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The extension is subject to funding being available and satisfactory performance."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-09-15T23:59:59+01:00"
        },
        "status": "active",
        "aboveThreshold": true,
        "amendments": [
            {
                "id": "036120-2025",
                "description": "The proposed Contract associated with this Pipeline Notice has been included in the Pipeline Notice for 'The Provision of Residential Placements for Children and Young People aged 7 years and Above with Challenging Behaviour and Complex Needs across four sites - Brickendon, Cassiobury, Clothall and Melbourne.' Therefore this Pipeline Notice has been replaced with Pipeline Notice for 'The Provision of Residential Placements for Children and Young People aged 7 years and Above with Challenging Behaviour and Complex Needs across four sites - Brickendon, Cassiobury, Clothall and Melbourne.' So that all 4 sites can be advertised under one Tender Notice with 4 different Lots. Please refer to amended Pipeline Notice - Publication reference: 2025/S 000-036097."
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "submissionMethodDetails": "https://in-tendhost.co.uk/supplyhertfordshire",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-11-14T12:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-10-31T12:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-01-29T23:59:59+00:00"
        },
        "documents": [
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "Please either register or log in to the above web address, and then 'express interest' and 'opt in' in order to view the full set of documentation relating to this tender opportunity",
                "url": "https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home"
            },
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "064380-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/064380-2025",
                "datePublished": "2025-10-10T17:18:24+01:00",
                "format": "text/html"
            },
            {
                "id": "064679-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/064679-2025",
                "datePublished": "2025-10-13T11:50:46+01:00",
                "format": "text/html"
            }
        ],
        "contractTerms": {
            "financialTerms": "Invoices are to be submitted to the Council, in accordance with the Prices and Payment clause in the Conditions of Contract. Payment will normally be made within thirty (30) days of receipt of a correct invoice."
        },
        "riskDetails": "The Contract will be based on the Council's standard terms. In furtherance of the UK Government's plans for English devolution, Hertfordshire County Council (HCC) is consulting on plans for the reorganisation of local government structures in its county. This reorganisation may result in the county, district and borough councils of Hertfordshire being re-organised into a multi tiered unitary authority. HCC is required to submit its full plan for re-organisation to UK Government by November 2025, and any changes are estimated to take effect in April 2028 (although this is subject to change). Such changes could directly affect the structure, scope, or continuation of the contract beyond 1st April 2028. Whilst it is anticipated that existing contracts will be novated to the replacement authority, HCC can offer no guarantee at this stage."
    },
    "language": "en"
}