Planning

Vehicle Hire Framework - Pre-Market Engagement

ROTHERHAM BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

Planning

22 Jul 2025 at 16:09

UK2 - Preliminary Market Engagement Notice
Planning

23 May 2025 at 12:55

UK1 - Pipeline Notice
Summary of the contracting process

Rotherham Borough Council is in the planning stage for a Vehicle Hire Framework, focusing on transport services in the UKE31 region, United Kingdom. The procurement process involves understanding market options for a diverse range of hire vehicles, including passenger and specialist vehicles, as part of a multi-lot framework agreement. The council has initiated a market engagement due by 1st August 2025 to gather insights from potential suppliers. The planned contract period is set from 1st February 2026 to 31st January 2030, and a future notice is scheduled for 30th November 2025.

This procurement offers significant opportunities for businesses in the vehicle hire industry, particularly those capable of providing a wide variety of vehicles, including specialised equipment. Companies with a strong presence and service capability in the UKE31 region, and those experienced in framework agreements, will find this tender an excellent opportunity for business growth. Engaging early through the current market engagement process could enhance positioning for participation in the subsequent stages of the framework agreement.

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Notice Information

Notice Title

Vehicle Hire Framework - Pre-Market Engagement

Notice Description

Rotherham Metropolitan Borough Council (RMBC) are keen to understand the market options and potential market changes in order to support the council in building a multi-lot, diverse vehicle hire framework. This market engagement therefore seeks to gather any knowledge and data that potential suppliers can provide to RMBC to improve the procurement and industry updates. The Council has a requirement for the usage of hire vehicles that are diverse and are required to be readily available for the council to utilise, the framework is required to be reactive to support the Councils requirements and reduce any down time. The vehicles required could range from standard passenger vehicles to specialist vehicles such as grounds maintenance, tractors, mowers, sweepers, gritters any many more.

Planning Information

Rotherham Metropolitan Borough Council (RMBC) are keen to understand the market options and availability for an upcoming vehicle hire procurement and will do this via the Mercell tendering portal: https://uk.eu-supply.com/login.asp?B=YORTENDER Mercell project reference 101469 The market engagement has been designed as a turnaround document available on Mercell at the address specified above. Please feel free to include any information you feel relevant to the questions asked. Please note that this is not a competitive exercise and is to inform the Council's approach as well as gauge the interest and capacity of the market.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0522bf
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/042180-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

60 - Transport services (excl. Waste transport)

CPV Codes

60000000 - Transport services (excl. Waste transport)

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Jul 20257 months ago
Submission Deadline
Not specified
Future Notice Date
30 Nov 2025Expired
Award Date
Not specified
Contract Period
1 Feb 2026 - 31 Jan 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ROTHERHAM BOROUGH COUNCIL
Contact Name
Not specified
Contact Email
procurement.places@rotherham.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
ROTHERHAM
Postcode
S60 1AE
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE34 Rotherham
Delivery Location
TLE31 Barnsley, Doncaster and Rotherham
Local Authority
Rotherham
Electoral Ward
Boston Castle
Westminster Constituency
Rotherham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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