Planning

Managed Travel

UNIVERSITY OF SUSSEX(THE)

This public procurement record has 1 release in its history.

Planning

23 May 2025 at 12:57

UK1 - Pipeline Notice
Summary of the contracting process

The University of Sussex is planning a procurement process for a managed travel service, categorised under services in the travel agency, tour operator, and tourist assistance sector, identified by CPV code 63500000. This tender involves the provision of a Travel Management Company to manage business travel needs, including UK and international air, rail, hotel, ferry, Eurostar services, along with vehicle hire, visa services, and professional travel advice. The project is currently in the planning stage, with an anticipated notice date of 1st September 2025. Located in Falmer, Brighton, within the UKJ2 region, the contract period is expected to span from 31st December 2025 to 30th December 2029.

Businesses specializing in comprehensive travel management services stand to gain valuable growth opportunities by participating in this bidding process. The tender is particularly suited to companies with the capability to offer both online and offline travel booking services, as well as those with experience in delivering comprehensive management information systems. Companies that provide robust crisis management, spend visibility, and adherence to sustainability standards will be advantageous. Additionally, experience in managing framework agreements would be beneficial as this has been the prior method of procurement for similar services by the University of Sussex.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Managed Travel

Notice Description

A Travel Management Company is required by Sussex to provide travel services to the university for business purposes. The Travel Management Company (TMC) will provide a Business Travel managed service for all UK, International travel and associated services in addition to Student Group Travel. The University will be able to research and book using an online tool and/or via offline booking channels using a traditional call centre/agent type operation. This will cover UK and International Air, Rail, and Hotel services; Ferry services; Eurostar; International Vehicle Hire; Visa services and relevant professional advice to all clients. The TMC will provide Management Information (MI) to the University and allow for visibility on travel and risk identification to support with crisis management, spend data and sustainability data. This has previously been awarded via a Framework.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0522c6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/026405-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK1 - Pipeline Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

63500000 - Travel agency, tour operator and tourist assistance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 May 20259 months ago
Submission Deadline
Not specified
Future Notice Date
1 Sep 2025Expired
Award Date
Not specified
Contract Period
31 Dec 2025 - 30 Dec 2029 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SUSSEX(THE)
Contact Name
Not specified
Contact Email
c.hutchinson@sussex.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
FALMER, BRIGHTON
Postcode
BN1 9RH
Post Town
Brighton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ21 Brighton and Hove
Delivery Location
TLJ2 Surrey, East and West Sussex
Local Authority
Brighton and Hove
Electoral Ward
Coldean & Stanmer
Westminster Constituency
Brighton Pavilion

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0522c6-2025-05-23T13:57:53+01:00",
    "date": "2025-05-23T13:57:53+01:00",
    "ocid": "ocds-h6vhtk-0522c6",
    "initiationType": "tender",
    "planning": {
        "documents": [
            {
                "id": "026405-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK1",
                "description": "Pipeline notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/026405-2025",
                "datePublished": "2025-05-23T13:57:53+01:00",
                "format": "text/html"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-COH-RC000672",
            "name": "UNIVERSITY OF SUSSEX(THE)",
            "identifier": {
                "scheme": "GB-COH",
                "id": "RC000672"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PWVT-1568-HWWM"
                }
            ],
            "address": {
                "streetAddress": "Sussex House",
                "locality": "Falmer, Brighton",
                "postalCode": "BN1 9RH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ21"
            },
            "contactPoint": {
                "email": "c.hutchinson@sussex.ac.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-RC000672",
        "name": "UNIVERSITY OF SUSSEX(THE)"
    },
    "tender": {
        "id": "US_22167",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Managed Travel",
        "description": "A Travel Management Company is required by Sussex to provide travel services to the university for business purposes. The Travel Management Company (TMC) will provide a Business Travel managed service for all UK, International travel and associated services in addition to Student Group Travel. The University will be able to research and book using an online tool and/or via offline booking channels using a traditional call centre/agent type operation. This will cover UK and International Air, Rail, and Hotel services; Ferry services; Eurostar; International Vehicle Hire; Visa services and relevant professional advice to all clients. The TMC will provide Management Information (MI) to the University and allow for visibility on travel and risk identification to support with crisis management, spend data and sustainability data. This has previously been awarded via a Framework.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "63500000",
                        "description": "Travel agency, tour operator and tourist assistance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ2",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "services",
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2025-12-31T00:00:00Z",
                    "endDate": "2029-12-30T23:59:59Z"
                },
                "status": "planned"
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-09-01T23:59:59+01:00"
        },
        "status": "planned"
    },
    "language": "en"
}