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TLC Library Management System, Library App and Library Services Platform

London Borough of Sutton

This public procurement record has 5 releases in its history.

Award

19 Oct 2026 at 14:42

UK7 - Contract Details Notice
Award

30 Mar 2026 at 17:29

UK6 - Contract Award Notice
TenderUpdate

17 Jul 2025 at 09:55

UK4 - Tender Notice
Tender

16 Jul 2025 at 15:48

UK4 - Tender Notice
Planning

23 May 2025 at 14:18

UK1 - Pipeline Notice
Summary of the contracting process

The London Borough of Sutton, procuring on behalf of The Library Consortium (TLC), bought a library management system, library app and library services platform, including implementation and development of the system and related services. This is library software and support for public library services, rather than a procurement for library books or general IT. The framework is intended for use across TLC’s 23 local authority members and eligible additional local authorities. Delivery is intended to serve consortium authorities across England, including London, the South East, South West, East of England, East Midlands, West Midlands, Yorkshire and the Humber, North West and North East. The platform sits at the centre of TLC’s library provision; consortium members also collaborate through separate arrangements for stock, transport and digital resources.

The procurement is complete and awarded: SirsiDynix was selected as the single framework supplier. The award was made on 30 March 2026, and the contract was signed on 2 October 2026. The contract runs from 1 April 2027 to 31 March 2033, a six-year term. Its awarded value is £4,207,014 excluding VAT (£5,048,416.80 including VAT). The wider procurement estimated a maximum value of £11 million excluding VAT (£13.2 million including VAT). Sutton used a selective competitive flexible procedure with dialogue, progressing through participation, dialogue and tender stages. There was one lot. Evaluation weighted quality at 60% and price at 40%; quality covered technical specification, user experience, implementation and go-live, and vision. Three suppliers submitted valid bids.

For suppliers that did not win, this award shows the capability profile needed to compete for a comparable TLC library-platform requirement: a proven library management system, a user-facing library app and platform, and the ability to implement the solution and support a smooth go-live across multiple local authorities. Strong proposals need to address technical requirements, user experience and a credible product vision alongside price. The scale is consortium-wide, involving 23 local authority members, so suppliers need the capacity to coordinate implementation and service development across multiple organisations. Interoperability and compatibility matter as the consortium’s technology develops, and a supplier must be able to work collaboratively over a long service relationship, deliver improvements over time and help customers realise the investment’s benefits.

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Notice Information

Notice Title

TLC Library Management System, Library App and Library Services Platform

Notice Description

The London Borough of Sutton is conducted this procurement using the Competitive Flexible Procedure (with Dialogue) in accordance with the requirements of The Procurement Act 2023 (section 20(4)). The procurement is being carried by the London Borough of Sutton on behalf of The Library Consortium (TLC). The Authority was looking to put in place a framework with a single supplier for a period of 6 years. Implementation will be carried out by the successful supplier prior to the "Go-Live" with contract start date of 1 April 2027. The key stages of the procurement were: Participation Stage (Stage 1) Dialogue Stage (Stage 2) Tender Stage (Stage 3) The Framework was set up by the London Borough of Sutton on behalf of The Library consortium members and for use across the Consortium. At the core of the Consortium is the Library Management System, app and platform, but the Consortium also works in partnership via contracts (set up by member Council's) for stock, transport and digital resources, including eBooks. With 23 local authority members, TLC is one of the largest public library consortia in England.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-052303
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/098558-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

92 - Recreational, cultural and sporting services

CPV Codes

30238000 - Library automation equipment

48160000 - Library software package

72212160 - Library software development services

92511000 - Library services

Notice Value(s)

Tender Value
£11,000,000 £10M-£100M
Lots Value
£11,000,000 £10M-£100M
Awards Value
£4,207,014 £1M-£10M
Contracts Value
£4,207,014 £1M-£10M

Notice Dates

Publication Date
19 Oct 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
9 Jun 2025Expired
Award Date
30 Mar 20267 months ago
Contract Period
1 Apr 2027 - 31 Mar 2033 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
London Borough of Sutton
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SUTTON
Postcode
SM1 1EA
Postcode Area
Sutton
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI6 Outer London - South
Small Region (ITL 3)
TLI63 Merton, Kingston upon Thames and Sutton
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Sutton
Electoral Ward
Sutton Central
Westminster Constituency
Sutton and Cheam

Supplier Information

Number of Suppliers
1
Supplier Name

SirsiDynix

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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