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TLC Library Management System, Library App and Library Services Platform

London Borough of Sutton

This public procurement record has 4 releases in its history.

Award

30 Mar 2026 at 17:29

UK6 - Contract Award Notice
TenderUpdate

17 Jul 2025 at 09:55

UK4 - Tender Notice
Tender

16 Jul 2025 at 15:48

UK4 - Tender Notice
Planning

23 May 2025 at 14:18

UK1 - Pipeline Notice
Summary of the contracting process

The London Borough of Sutton has completed a procurement process titled "TLC Library Management System, Library App and Library Services Platform." The procurement aimed to set up a framework agreement with a single supplier to serve The Library Consortium (TLC), comprising 23 local authority members across England. The procurement, conducted under the Competitive Flexible Procedure, catered to the public library sector with implementation slated for prior to 1 April 2027. Notably, the competitive dialogue stages included participation, dialogue, and tender, with the contract recently awarded to SirsiDynix on 30 March 2026, valued at GBP 4,207,014 net. The process culminated in an award covering library automation and software services nationwide, with the standstill period ending on 10 April 2026.

This tender presents substantial opportunities for businesses operating in library software, digital platforms, and automation technologies. A single supplier framework provides significant market exposure within one of England's largest library consortia. The initiative holds dynamic potential for large-scale enterprises experienced in library systems, app development, and service platforms. Given TLC's 8.2 million residents and 318 libraries, companies engaged in analytics, system integration, and user experience are well-positioned to leverage the framework's collaborative nature and income generation prospects. Businesses providing customisable and innovative solutions to meet local authority needs can contribute to pioneering public library service enhancements under the six-year framework agreement.

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Notice Information

Notice Title

TLC Library Management System, Library App and Library Services Platform

Notice Description

The London Borough of Sutton is conducting this procurement using the Competitive Flexible Procedure (with Dialogue) in accordance with the requirements of The Procurement Act 2023 (section 20(4)). The procurement is being carried by the London Borough of Sutton on behalf of The Library Consortium (TLC). The Authority is looking to put in place a framework with a single supplier for a period of 6 years. Implementation will be carried out by the successful supplier prior to the "Go-Live" contract start date of 1 April 2027. The key stages of the procurement were: Participation Stage (Stage 1) Dialogue Stage (Stage 2) Tender Stage (Stage 3) The Framework was set up by the London Borough of Sutton on behalf of The Library consortium members and for use across the Consortium. At the core of the Consortium is the Library Management System, app and platform, but the Consortium also works in partnership via contracts (set up by member Council's) for stock, transport and digital resources, including eBooks. With 23 local authority members, TLC is one of the largest public library consortia in England.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-052303
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/029344-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

92 - Recreational, cultural and sporting services

CPV Codes

30238000 - Library automation equipment

48160000 - Library software package

72212160 - Library software development services

92511000 - Library services

Notice Value(s)

Tender Value
£11,000,000 £10M-£100M
Lots Value
£11,000,000 £10M-£100M
Awards Value
£4,207,014 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
30 Mar 20264 months ago
Submission Deadline
4 Aug 2025Expired
Future Notice Date
9 Jun 2025Expired
Award Date
30 Mar 20265 months ago
Contract Period
1 Apr 2027 - 31 Mar 2033 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
London Borough of Sutton
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SUTTON
Postcode
SM1 1EA
Postcode Area
Sutton
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI6 Outer London - South
Small Region (ITL 3)
TLI63 Merton, Kingston upon Thames and Sutton
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Sutton
Electoral Ward
Sutton Central
Westminster Constituency
Sutton and Cheam

Supplier Information

Number of Suppliers
1
Supplier Name

SirsiDynix

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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