Planning

Cemetery Expansions Consultancy Request for Information

THE NORTH YORKSHIRE COUNCIL

This public procurement record has 1 release in its history.

Planning

28 May 2025 at 09:16

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The North Yorkshire Council is currently in the planning stage of a tender process titled "Cemetery Expansions Consultancy Request for Information." This procurement involves the expansion of cemeteries in Whitby, Harrogate, and Scarborough, which are nearing full capacity. The project aims to secure future cemetery capacity for the next 50 to 70 years, and it requires consultancy services for RIBA Stages 2, 3, and 4. Key industry categories include architectural design, building consultancy, and feasibility studies. The planning process is as of 28th May 2025, with a scheduled market engagement due on 16th June 2025 and a future notice date on 1st August 2025. The procurement is located within the Yorkshire and the Humber region of the United Kingdom and will cover the years from 2026 to 2028.

This tender offers substantial opportunities for businesses specialising in cemetery design and development, particularly those with experience in conceptual and technical architecture. As it is suitable for small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs), a wide range of firms can benefit from participating. Engaging in this contract could enable businesses to showcase their expertise in managing large-scale expansion projects, collaborating with contractors, and adhering to the Construction (Design and Management) Regulations 2015. This project can enhance a company's portfolio, increase its visibility in the public sector, and forge relationships with government entities, fostering long-term business growth.

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Notice Information

Notice Title

Cemetery Expansions Consultancy Request for Information

Notice Description

The Authority owns and manages three cemeteries which will reach full capacity within the next two to four years. These sites are in three of its most populous towns, Whitby, Harrogate and Scarborough. The addresses for these sites are: * Whitby Cemetery, 38 Larpool Lane, Whitby, North Yorkshire, YO22 4LY. * Stonefall Cemetery, Wetherby Road, Harrogate, North Yorkshire, HG3 1DE. * Woodlands Cemetery, Woodlands Drive, Scarborough, North Yorkshire, YO12 1DE. The Authority is committed to continuing to provide cemetery facilities in these towns once the existing sites have reached full capacity for new graves or cremated remains/ashes plots. The Whitby Cemetery is estimated to reach full capacity within the next two years. Stonefall Cemetery has the capacity for new burial plots for approximately three years. Woodlands Cemetery has capacity for new burial plots for approximately four years. Potential new sites for each cemetery to expand into have been identified - see Appendices B, C and D: * Appendix B (Whitby) covers an area of approximately 1.8 hectares (4.4 acres). The land is located within half a mile of the existing site. * Appendix C (Harrogate) covers an area of approximately 8.5 hectares (7.7 acres). The land is located on the opposite side of the road to the existing site. * Appendix D (Scarborough) covers an area of approximately of 2.4 hectares (5.9 acres). The land is adjacent to the existing site. The 3 parcels of land shown in these Appendices are owned by the Authority. Given the areas of land specified in paragraph 3.3 above, the approximate number of graves and cremated remains plots that can be fitted into each of them, considering the average new burial rates for each of the three cemeteries in question, is anticipated to secure future cemetery capacity for the next 50 to 70 years. These figures are based on the average number of new grave and cremated remains plots taken up each year over a 10-year period (2014 to 2023) at the existing cemetery sites as detailed below: * Whitby Cemetery - 23 graves and 6 cremated remains plots * Stonefall Cemetery - 54 graves and 35 cremated remains plots * Woodlands Cemetery - 54 graves and 36 cremated remains plots Work has already been completed to cover Royal Institute of British Architects (RIBA) Stages 0 and 1 for each of the three sites. It should be noted that the Authority is only currently intending to secure 10 years' worth of cemetery capacity at each of these sites. However, it will reserve the right to further develop the rest of the sites for cemetery use at a future date. The Authority requires the services of a consultant experienced in cemetery design and development to support them in fulfilling RIBA Stage 2 (Concept Design), Stage 3 (Spatial Coordination) and Stage 4 (Technical Design) for each of the three sites. Although you will undertake the role of Principal Designer in accordance with the Construction (Design and Management) Regulations 2015, these projects will be managed by Align Property Services. There will be a need for the chosen consultant to have some involvement, where appropriate, with the contractor for the construction works throughout these projects, i.e., attend meetings and providing technical support to assist the Authority with any queries, solutions, etc.

Planning Information

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=94257&B= The value for this Market Engagement is currently set at £0. The purpose of this engagement is to determine how long it would take to complete the scope of works and in turn understand what the estimated value for this work will be.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-052789
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/027964-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71220000 - Architectural design services

71241000 - Feasibility study, advisory service, analysis

71315200 - Building consultancy services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 May 20259 months ago
Submission Deadline
Not specified
Future Notice Date
1 Aug 2025Expired
Award Date
Not specified
Contract Period
1 Jan 2026 - 31 Dec 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE NORTH YORKSHIRE COUNCIL
Contact Name
Not specified
Contact Email
procurement@northyorks.gov.uk
Contact Phone
+44 1609533450

Buyer Location

Locality
NORTHALLERTON
Postcode
DL7 8AD
Post Town
Darlington
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE22 North Yorkshire
Delivery Location
TLE2 North Yorkshire
Local Authority
North Yorkshire
Electoral Ward
Romanby
Westminster Constituency
Richmond and Northallerton

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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