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Live Music Event Producer R1BW & R2itP

BBC (British Broadcasting Corporation)

This public procurement record has 3 releases in its history.

Award

01 Oct 2025 at 08:18

UK7 - Contract Details Notice
Award

12 Sep 2025 at 14:09

UK6 - Contract Award Notice
Tender

03 Jun 2025 at 16:33

UK4 - Tender Notice
Summary of the contracting process

The BBC (British Broadcasting Corporation) has completed a public procurement process under the OCID ocds-h6vhtk-052bd2 for the contract titled "Live Music Event Producer R1BW & R2itP". The contract involves providing event production services for BBC Radio 1's Big Weekend and Radio 2 in the Park, which take place in various UK locations annually. This procurement falls under the industry category of cultural event organisation services. The procurement method was an open competitive flexible procedure, initiated in a tender stage and reaching completion with an award to Far & Beyond Events. The contract is effective from 25 September 2025 to 24 October 2028, with the possibility of extending up to 2030. The total contract value is £45 million (including pass-through costs and management fees), supported by legal provisions under UK legislation.

This contract presents substantial opportunities for business growth, particularly for SMEs specialising in large-scale event production and management. Companies with expertise in organising high-profile cultural events could benefit significantly from such projects, as they allow them to showcase their skills on a national stage and build connections with influential networks like the BBC. With vast audiences and media coverage involved, successful partnerships here could open doors to further opportunities in the cultural events sector. Far & Beyond Events, a small-to-medium enterprise, successfully secured this contract, reflecting the competitive nature and growth potential for similar businesses within the industry.

How relevant is this notice?

Notice Information

Notice Title

Live Music Event Producer R1BW & R2itP

Notice Description

The BBC is looking to appoint a single supplier to provide the Event Production for both Radio 1 Big Weekend and Radio 2 in the Park. BBC Radio 1's Big Weekend and Radio 2 in the Park are held in different UK cities each year, focusing on areas where there is an opportunity to build greater connections with audiences. Radio 1's Big Weekend: Typically held in May in various locations in the UK, this event hosts approximately 85,000 ticketholders across the weekend (15,000 Friday + 1,500 guests and 35,000 per day on Sat & Sun + 2,000 guests), subject to licences. In previous years around eighty artists have performed across four stages. Radio 1 broadcasts live from the event site for up to 20 hours across the weekend. The event is carried live on iPlayer, BBC Sounds and some live TV coverage which results in a total audience reach of more than ten million. In 2024 & 2025, Friday's capacity increased to 35,000, however it may reduce back to a smaller scale capacity in future years, this will be confirmed in autumn 2025. Radio 2 in the Park: Typically held in September in various locations in the UK, this event hosts up to 72,000 ticket holders across the weekend; 36,000 per day plus 2,000 guests each day, subject to licences. In 2023 sixteen artists performed on the main stage. Radio 2 broadcasts live from the event site for up to 20 hours across the weekend. The event is carried live on iPlayer, BBC Sounds, and some live TV coverage. Approximately PS35m of this contract value is pass through costs for delivery of the events (production budget), including any possible extensions. It is expected that the total Management Fee for each event will be between PS150,000 and PS250,000. This should be no more than PS500,000 per year, and PS2,500,000 for the total Term, including any possible extensions. It is expected that there will be no mark-up or profit margin in the production budget i.e. that costs will be on an actual and bona fide basis. The only profit margin should be within the Management Fee. The remaining contract value is VAT, which isn't included in the Whole Life Cost calculation.

Lot Information

Lot 1

Options: We have provided an estimate of what each event is likely to need, however costs for the production budget and event requirements may vary based on the ambition of each event being commissioned.

Renewal: The Contract may be extended at the BBC's discretion by up to 2 years. If the BBC wishes to exercise this option, it will give written notice to the supplier no later than 3 months prior to the end of the initial term.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-052bd2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/061115-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952100 - Cultural event organisation services

79953000 - Festival organisation services

79954000 - Party organisation services

Notice Value(s)

Tender Value
£37,500,000 £10M-£100M
Lots Value
£37,500,000 £10M-£100M
Awards Value
£37,500,000 £10M-£100M
Contracts Value
£37,500,000 £10M-£100M

Notice Dates

Publication Date
1 Oct 202510 months ago
Submission Deadline
7 Jul 2025Expired
Future Notice Date
Not specified
Award Date
12 Sep 202511 months ago
Contract Period
25 Sep 2025 - 24 Oct 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BBC (British Broadcasting Corporation)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
W1A 1AA
Postcode Area
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
West End
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

Far & Beyond Events

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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