Notice Information
Notice Title
Live Music Event Producer R1BW & R2itP
Notice Description
The BBC is looking to appoint a single supplier to provide the Event Production for both Radio 1 Big Weekend and Radio 2 in the Park. BBC Radio 1's Big Weekend and Radio 2 in the Park are held in different UK cities each year, focusing on areas where there is an opportunity to build greater connections with audiences. Radio 1's Big Weekend: Typically held in May in various locations in the UK, this event hosts approximately 85,000 ticketholders across the weekend (15,000 Friday + 1,500 guests and 35,000 per day on Sat & Sun + 2,000 guests), subject to licences. In previous years around eighty artists have performed across four stages. Radio 1 broadcasts live from the event site for up to 20 hours across the weekend. The event is carried live on iPlayer, BBC Sounds and some live TV coverage which results in a total audience reach of more than ten million. In 2024 & 2025, Friday's capacity increased to 35,000, however it may reduce back to a smaller scale capacity in future years, this will be confirmed in autumn 2025. Radio 2 in the Park: Typically held in September in various locations in the UK, this event hosts up to 72,000 ticket holders across the weekend; 36,000 per day plus 2,000 guests each day, subject to licences. In 2023 sixteen artists performed on the main stage. Radio 2 broadcasts live from the event site for up to 20 hours across the weekend. The event is carried live on iPlayer, BBC Sounds, and some live TV coverage. Approximately PS35m of this contract value is pass through costs for delivery of the events (production budget), including any possible extensions. It is expected that the total Management Fee for each event will be between PS150,000 and PS250,000. This should be no more than PS500,000 per year, and PS2,500,000 for the total Term, including any possible extensions. It is expected that there will be no mark-up or profit margin in the production budget i.e. that costs will be on an actual and bona fide basis. The only profit margin should be within the Management Fee. The remaining contract value is VAT, which isn't included in the Whole Life Cost calculation.
Lot Information
Lot 1
Options: We have provided an estimate of what each event is likely to need, however costs for the production budget and event requirements may vary based on the ambition of each event being commissioned.
Renewal: The Contract may be extended at the BBC's discretion by up to 2 years. If the BBC wishes to exercise this option, it will give written notice to the supplier no later than 3 months prior to the end of the initial term.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-052bd2
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/061115-2025
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- UK7 - Contract Details Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Competitive flexible procedure
- Tender Suitability
- SME
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
79952100 - Cultural event organisation services
79953000 - Festival organisation services
79954000 - Party organisation services
Notice Value(s)
- Tender Value
- £37,500,000 £10M-£100M
- Lots Value
- £37,500,000 £10M-£100M
- Awards Value
- £37,500,000 £10M-£100M
- Contracts Value
- £37,500,000 £10M-£100M
Notice Dates
- Publication Date
- 1 Oct 20254 months ago
- Submission Deadline
- 7 Jul 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 11 Sep 20255 months ago
- Contract Period
- 24 Sep 2025 - 24 Oct 2028 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- BBC (BRITISH BROADCASTING CORPORATION)
- Contact Name
- Not specified
- Contact Email
- no_reply@bbc.co.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- LONDON
- Postcode
- W1A 1AA
- Post Town
- West London
- Country
- England
-
- Major Region (ITL 1)
- TLI London
- Basic Region (ITL 2)
- TLI3 Inner London - West
- Small Region (ITL 3)
- TLI35 Westminster and City of London
- Delivery Location
- Not specified
-
- Local Authority
- Westminster
- Electoral Ward
- West End
- Westminster Constituency
- Cities of London and Westminster
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/061115-2025
1st October 2025 - Contract details notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/056220-2025
12th September 2025 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/029619-2025
3rd June 2025 - Tender notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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