Planning

Solar Photovoltaic (PV) Framework

GENTOO GROUP LIMITED

This public procurement record has 1 release in its history.

Planning

06 Jun 2025 at 08:41

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The procurement process is currently in the planning stage for a significant opportunity spearheaded by Gentoo Group Limited, a public authority operating in Sunderland, United Kingdom. The tender titled "Solar Photovoltaic (PV) Framework" seeks a sole provider for maintenance and related services across 5,600 solar PV installations. This contract is slated within Tyne and Wear, including specific areas such as Sunderland, Houghton, Hetton, and Washington. Preliminary market engagement is underway, with an engagement milestone scheduled for 13th July 2025. The procurement process anticipates a contract period starting on 1st December 2025 and ending on 30th November 2029, providing businesses ample time for preparation and participation in this framework agreement.

This tender represents a robust opportunity for businesses specialising in energy and related services, particularly those with expertise in solar PV systems maintenance, cleaning, and electrical and mechanical inspections. Companies capable of handling a comprehensive suite of services, including solar thermal panel replacement and providing Electrical Installation Condition Reports (EICR), will find this contract conducive to business growth. The requirement for a sole provider highlights the opportunity for substantial long-term engagement with Gentoo Group Limited, enabling suitable businesses to secure a significant foothold in the renewable energy sector within the UK, particularly in the evolving market of solar energy services.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Information

Notice Title

Solar Photovoltaic (PV) Framework

Notice Description

Gentoo Group Ltd have approximately 5,600 Solar PV installations across its stock of 28,000 properties (please note that 2,926 of these are owned by Peterborough Council therefore, will not form scope of this Contract). These installations are all confined to the areas of Sunderland, Houghton, Hetton and Washington - Tyne and Wear. In addition to domestic installations, Gentoo Group also has three commercially installed Solar PV Systems, located at Emperor House and Akeler House - Doxford Park, Sunderland and at the Skyline Centre - Houghton-le-Spring. The purpose of this Tender is to procure a sole Provider to provide varying maintenance, cleaning, and protection systems to those installations for the next four years. This Contract is made up of five key elements. Part 1 - Maintenance Services to Solar PV Systems; and Part 2 - Cyclical Cleaning Services to Solar PV Systems. Part 3 - Electrical Installation Condition Report (EICR) Inspections Part 4 - Mechanical Inspections Part 5 - Solar Thermal Panel Replacement (to PV Panels) (should instances arise). Please note that the appointed sole Provider must be able to undertake all five elements listed above.

Planning Information

Preliminary Market Engagement takes the form of this notice only.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-054419
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/030447-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71314000 - Energy and related services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Jun 202511 months ago
Submission Deadline
Not specified
Future Notice Date
14 Jul 2025Expired
Award Date
Not specified
Contract Period
1 Dec 2025 - 30 Nov 2029 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GENTOO GROUP LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SUNDERLAND
Postcode
SR3 3XR
Post Town
Sunderland
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC44 Sunderland
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Sunderland
Electoral Ward
Doxford
Westminster Constituency
Houghton and Sunderland South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-054419-2025-06-06T09:41:38+01:00",
    "date": "2025-06-06T09:41:38+01:00",
    "ocid": "ocds-h6vhtk-054419",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-RS007302",
            "name": "GENTOO GROUP LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "RS007302"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PPWP-7833-WJVW"
                }
            ],
            "address": {
                "streetAddress": "2 Emperor Way",
                "locality": "Sunderland",
                "postalCode": "SR3 3XR",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKC23"
            },
            "contactPoint": {
                "name": "Mackenzie Heath",
                "email": "mackenzie.heath@gentoogroup.com"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.gentoogroup.com/",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-RS007302",
        "name": "GENTOO GROUP LIMITED"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Preliminary Market Engagement takes the form of this notice only.",
                "dueDate": "2025-07-13T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "030447-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/030447-2025",
                "datePublished": "2025-06-06T09:41:38+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "ocds-h6vhtk-054419",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Solar Photovoltaic (PV) Framework",
        "description": "Gentoo Group Ltd have approximately 5,600 Solar PV installations across its stock of 28,000 properties (please note that 2,926 of these are owned by Peterborough Council therefore, will not form scope of this Contract). These installations are all confined to the areas of Sunderland, Houghton, Hetton and Washington - Tyne and Wear. In addition to domestic installations, Gentoo Group also has three commercially installed Solar PV Systems, located at Emperor House and Akeler House - Doxford Park, Sunderland and at the Skyline Centre - Houghton-le-Spring. The purpose of this Tender is to procure a sole Provider to provide varying maintenance, cleaning, and protection systems to those installations for the next four years. This Contract is made up of five key elements. Part 1 - Maintenance Services to Solar PV Systems; and Part 2 - Cyclical Cleaning Services to Solar PV Systems. Part 3 - Electrical Installation Condition Report (EICR) Inspections Part 4 - Mechanical Inspections Part 5 - Solar Thermal Panel Replacement (to PV Panels) (should instances arise). Please note that the appointed sole Provider must be able to undertake all five elements listed above.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "71314000",
                        "description": "Energy and related services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKC",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKD",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKE",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKF",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKG",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKH",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "techniques": {
            "hasFrameworkAgreement": true
        },
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2025-12-01T00:00:00Z",
                    "endDate": "2029-11-30T23:59:59Z"
                },
                "status": "planning"
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-07-14T23:59:59+01:00"
        },
        "status": "planning"
    },
    "language": "en"
}