Planning

Market Engagement - Provision of Oil Sampling

SCOTRAIL TRAINS LIMITED .

This public procurement record has 1 release in its history.

Planning

12 Jun 2025 at 09:19

Planning Notice
Summary of the contracting process

ScotRail Trains Limited is planning a procurement process for the provision of Oil Sampling services at various depots across Scotland, including Glasgow, Edinburgh, and Inverness. This falls under the industry category of Engineering-related scientific and technical services. The procurement is in the Planning stage, with market engagement set to commence on 12th June 2025. Prospective suppliers are encouraged to register their interest on the Public Contracts Scotland site. The contract is intended to last for three years, with optional extensions for up to two additional years, potentially reaching a five-year duration. A future notice date is scheduled for 10th November 2025.

This tender presents an excellent opportunity for businesses specialised in analysing engineering components to expand their service offerings and enter a framework for Oil Sampling with ScotRail. Small to medium-sized enterprises with capabilities in ASTM and ISO standards testing, especially those involved in lubricant and fuel analysis, will likely find this contract appealing. The tender invites firms with expertise in handling substantial sample volumes to deliver a range of analytical services for various engine types and requests, providing ample ground for business growth within the railway services sector.

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Notice Information

Notice Title

Market Engagement - Provision of Oil Sampling

Notice Description

ScotRail are looking to conduct market engagement to understand the capabilities of potential suppliers prior to an upcoming tender for a single supplier framework for the provision of Oil Sampling services at ScotRail Depots at the following locations: Engineering Depot Corkerhill, CORKERHILL PLACE GLASGOW G52 1RU Engineering Depot Haymarket, RUSSELL ROAD, EDINBURGH EH12 5NB Engineering Depot Inverness, LONGMAN ROAD, INVERNESS IV1 1RY Engineering Depot Shields, 35 ST. ANDREWS DRIVE GLASGOW G41 5SG Periodic analysis is required for: a) DMU - Engine, Gear Box, Final Drive; b) EMU - Mains Transformer; c) HST - Engine; d) other ad-hoc requests for Oil Sampling as needed. It is envisaged this requirement will have a duration of 3 years with an optional 12-month extension on two separate occasions to a maximum term of 5 years.

Lot Information

Lot 1

ScotRail require Oil Sampling services to include, but not limited to: Kinetic Viscosity; Water Content; Soot; Oxidation; Nitration; Sulphation; Particle Count; Particle Quantifier Index; Diesel Fuel Dilution; Engine Coolant Analysis; Sulphur Content in Diesel; TAN; TBN; Appearance/Colour; Micro Distillation; Cetane Index; Dielectric Strength; Microbial/Fungal Infection; Fatty Acid Methyl Ester content. Analysis shall be undertaken in accordance with the appropriate ASTM / ISO and other relevant industry standards. The required minimum volume for the majority of samples shall be 60ml. Estimated annual equipment usage for samples are as follows: Oil Sample Kits - 4,090 Fuel Sample Kits - 591 1l Bottle for Oil Test Kit - 182 Container Syringes 60ml - 345

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05474e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/031777-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71350000 - Engineering-related scientific and technical services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Jun 20258 months ago
Submission Deadline
Not specified
Future Notice Date
10 Nov 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SCOTRAIL TRAINS LIMITED .
Contact Name
Willie MacMillan
Contact Email
willie.macmillan@scotrail.co.uk
Contact Phone
+44 3448110141

Buyer Location

Locality
GLASGOW
Postcode
G2 6HQ
Post Town
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM Scotland
Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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