Planning

Disclosure & Barring eBroker Service PME

MINISTRY OF DEFENCE

This public procurement record has 2 releases in its history.

PlanningUpdate

19 Jun 2025 at 10:57

UK2 - Preliminary Market Engagement Notice
Planning

19 Jun 2025 at 07:30

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Ministry of Defence (MoD), based in Glasgow, United Kingdom, is currently in the planning stage of a future procurement process for the 'Disclosure & Barring eBroker Service PME'. The procurement process, tagged as a 'planningUpdate', aims to enhance digital services for Disclosure & Barring checks. Currently, an initial Request for Information (RFI) is open, seeking input from the market by 2nd July 2025. Interested parties must register on the Defence Sourcing Portal (DSP) to access the procurement notice and submit their RFI submissions. The anticipated start date for the service is between October and December 2025, and the procurement falls within the services category, above the threshold for service contracts.

This procurement presents significant opportunities for businesses specialising in digital services, particularly those providing eBroker and digital identity verification solutions. Given the mandatory compliance with the Ministry of Defence's data security regulations and the requirement for Cyber Essentials Plus accreditation, businesses with strong cybersecurity credentials and capabilities in handling sensitive data securely will find this opportunity particularly appealing. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) may also be well-suited to compete, especially those that can offer a customisable platform that integrates seamlessly with existing systems, providing user-friendly and automated solutions. The opportunity to work with the MoD could enhance their portfolio and open doors to further public sector contracts.

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Notice Information

Notice Title

Disclosure & Barring eBroker Service PME

Notice Description

The Ministry of Defence (MoD) has contracted out the digitisation of Disclosure & Barring eBroker Service checks since 2024 and would like to notify the market of a potential upcoming procurement for its future eBroker services. Prior to launching a procurement, the MoD is keen to engage the market and understand the current capability and capacity of the market relating to eBroker services through an initial Request for Information (RFI). The MOD's Disclosure & Barring eBroker Service provides a facility for digital application in England and Wales for approx. 16,000 Basic, Standard, Enhanced and Enhanced with Barred list checks per year as well as Digital ID verification checks. The system must be simple for the user to understand and transact with and be a stand-alone platform that does not require additional software to be installed and can be accessed from any computer or mobile device as well as being fully accessible through the Ministry of Defence intranet platform (MODNET). Management Information (MI) to support business intelligence and performance monitoring will be required that allows set up of sub-accounts and invoices to reflect this within the monthly billing process. The system must be customisable with the ability to present a corporate brand on the application portal with notification emails provided to users for enhanced automation, linking into in house software. It provides the ability to change corporate branding on the application portal and notification emails and allows for enhanced automation by linking to in-house software. The MoD has strict security protocols, and this upcoming procurement has a mandatory requirement for suppliers to comply with MoD's data security regulations with ALL MoD Personnel's personal data being stored in the UK. For the avoidance of doubt, this means that no "off shoring" will be permitted, and no personal data can be stored, viewed or accessed from outside the UK. The Defence Cyber Protection Partnership (DCPP) Cyber Security Model will be applicable for this requirement and therefore it is MoD policy that any potential suppliers should have at least Cyber Essentials Plus accreditation or the industry equivalent before contract award. The anticipated service start date for this requirement is forecast between October 2025 and December 2025. For the avoidance of doubt, this notice is not a call for competition. Any comments, indications of interest, participation, or non-participation by any organisation at this stage will not influence the process, selection and/or award decision for any future potential procurement, nor will it be taken as a supplier's committed position. Non-participation will not exclude you from any possible future competition for this requirement.

Planning Information

Initially we are asking you to complete a RFI attached to this notice and submit it by 17:00 on 2nd July 2025. This is to allow the MOD to design our procurement event more thoroughly taking into account industry requirements. MoD have a Defence Sourcing Portal (DSP) which acts as a one stop shop for contract opportunities, tendering and information on doing business with MoD. Suppliers must be registered on DSP to participate in sourcing events. Please see the link below for instructions on how to register on DSP: https://contracts.mod.uk/esop/ogc-host/public/mod/web/user-guide.html The direct link to access the DSP opportunity listing, which contains the RFI attachment, is here: https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=59978

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-054f87
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/033641-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

98 - Other community, social and personal services

CPV Codes

98112000 - Services furnished by professional organisations

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Jun 20258 months ago
Submission Deadline
Not specified
Future Notice Date
28 Aug 2025Expired
Award Date
Not specified
Contract Period
24 Sep 2025 - 24 Oct 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MINISTRY OF DEFENCE
Contact Name
Tracey McMonagle
Contact Email
tracey.mcmonagle509@mod.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
GLASGOW
Postcode
G2 8EX
Post Town
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
Not specified
Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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