Planning

Mechanical Framework

ASTON UNIVERSITY

This public procurement record has 1 release in its history.

Planning

19 Jun 2025 at 16:03

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The procurement process led by Aston University, a sub-central public authority based in Birmingham, United Kingdom, is currently in the planning stage. The tender, titled "Mechanical Framework," encompasses services within the industry categories of repair and maintenance of building installations and installation services of electrical and mechanical equipment. The geographical focus is the UKG31 region. Aston University has initiated a pre-market engagement process to gather insights via a Request for Information (RFI) due by 10th July 2025. This engagement aims to refine their specifications and ideal route to market. The forthcoming contracts are anticipated to cover various mechanical requirements such as HVAC maintenance, gas and plumbing, and water hygiene, safety, and dosing, with services scheduled to commence from 1st August 2026 and extend potentially till July 2031.

This procurement provides significant opportunities for businesses, particularly small and medium enterprises (SMEs), capable of delivering comprehensive mechanical services. Potential contractors can expect to engage in areas such as air conditioning maintenance, gas safety checks, plumbing repairs, and water system treatment, offering substantial avenues for business growth. The contract's diverse scope permits broad participation across different specialisations, making it particularly attractive for firms with existing expertise in mechanical installations and maintenance services. Such a framework contract can serve as a noteworthy asset for businesses looking to establish or expand their footprint in the governmental procurement sector.

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Notice Information

Notice Title

Mechanical Framework

Notice Description

Aston is seeking to procure several mechanical services which have previously been provided 'off contract.' To assist with the initial stages of planning, these services have been grouped into the following lots: 1. HVAC Maintenance: - Air conditioning maintenance (inc. installation) - Chillers - Fan coil units - Mechanical ventilation with heat recovery systems - Air handling units - Filters - Humidifiers - Air source heat pumps 2. Gas and Plumbing - Gas pipework tightness testing - Gas boilers/ heaters - Carbon monoxide alarms (for boilers) - Strainer maintenance - Plate heat exchanger clean/ tightness test - Water booster pump maintenance - Pressurisation units/ expansion vessel maintenance - Safety valve inspection and changes - General plumbing repairs/installation 3. Water Hygiene, Safety and Dosing - Water tank cleaning - Thermostatic mixing valves maintenance and testing - Shower head cleaning - On-line dosing system maintenance - UV filtration system maintenance - District heat network dosing - Heating system dosing - Chilled water system dosing - Inhibitor dosing - Energy saving surfactant dosing - Water sampling Please note, this scope is subject to change.

Planning Information

Aston is beginning the pre-market engagement process in relation to various mechanical requirements. These will either be packaged within an all inclusive contract, or split into several contracts. Aston is inviting responses to a formal Request For Information ('RFI') to obtain information from the market. This will help Aston to better understand the structure and capability of the market, as well as providing key insights that can be used to identify the most suitable route to market and ensure Aston's specification is fit for purpose. Please contact m.bowcott@aston.ac.uk to request a copy of this RFI. The response date for the RFI is 10th July 2025.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05505d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/033852-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

51 - Installation services (except software)

CPV Codes

50700000 - Repair and maintenance services of building installations

51100000 - Installation services of electrical and mechanical equipment

Notice Value(s)

Tender Value
£3,940,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Jun 20258 months ago
Submission Deadline
Not specified
Future Notice Date
10 Jul 2025Expired
Award Date
Not specified
Contract Period
31 Jul 2026 - 31 Jul 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ASTON UNIVERSITY
Contact Name
Matthew Bowcott
Contact Email
m.bowcott@aston.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
BIRMINGHAM
Postcode
B4 7ET
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG31 Birmingham
Local Authority
Birmingham
Electoral Ward
Nechells
Westminster Constituency
Birmingham Ladywood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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