Gritting and Winter Services

{
    "tag": [
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    "id": "ocds-h6vhtk-0552b8-2025-10-28T16:40:04Z",
    "date": "2025-10-28T16:40:04Z",
    "ocid": "ocds-h6vhtk-0552b8",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PBBD-9961-PPPD",
            "name": "Breckland District Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PBBD-9961-PPPD"
            },
            "address": {
                "streetAddress": "Elizabeth House, Walpole Loke",
                "locality": "Dereham",
                "postalCode": "NR19 1EE",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH17"
            },
            "contactPoint": {
                "email": "procurement@breckland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-14613101",
            "name": "GLOVER GROUP (EA) LTD",
            "identifier": {
                "scheme": "GB-COH",
                "id": "14613101"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PMPQ-4273-WWDZ"
                }
            ],
            "address": {
                "streetAddress": "Hill House Farm Bath Road",
                "locality": "King's Lynn",
                "postalCode": "PE33 9TP",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH16"
            },
            "contactPoint": {
                "email": "julie@gloverltd.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "http://www.gloverltd.co.uk",
                "scale": "sme",
                "vcse": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PBBD-9961-PPPD",
        "name": "Breckland District Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "A PME process was undertaken as below to gain insight for the: We approached some companies and they were all asked the following questions: Is it the norm to have a fixed amount rolling contract where costs are fixed per month regardless of number of site attendances? Is a monthly retention fee suitable with a roll over to the next month if no attendances carried out? Is it preferred pay per grit per site? Is it preferred pay per an attendance for all sites? How do you carry out these services with other clients / contracts? They were also advised of the following information: We are contacting you in regard to an upcoming tender we are advertising in the coming 4 to 6 weeks where we would like to carry out some early market engagement to ensure that the tender meets our requirements The tender will be advertised for Gritting and Winter Services across the Breckland District for the months of November to March each year on a 2 + 1-year basis. There are approx. 33 sites in total across the Breckland District being in the main car parks.",
                "dateMet": "2025-04-30T00:00:00+01:00",
                "status": "met"
            }
        ],
        "documents": [
            {
                "id": "034782-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/034782-2025",
                "datePublished": "2025-06-24T15:11:42+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "002-PA-25",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Gritting and Winter Services",
        "description": "The supply of Gritting and Winter Services",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90620000",
                        "description": "Snow-clearing services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKH17",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKH17",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 115000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": false,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2025-11-03T00:00:00Z",
                    "endDate": "2027-11-02T23:59:59Z",
                    "maxExtentDate": "2028-11-02T23:59:59Z"
                },
                "hasRenewal": true,
                "status": "complete",
                "value": {
                    "amountGross": 115000,
                    "currency": "GBP"
                },
                "renewal": {
                    "description": "There is a potential to extend for a further one (1) year."
                },
                "awardCriteria": {
                    "description": "Appendix C - Evaluation Criteria Methodology outlines how the scoring criteria will work. There are 7 pass / fail questions, 3 response required quality questions and then pricing. All Quotations will be scored out of 100, split into two main criteria: quality and price. The number of points available from the price and quality criteria is determined by the importance of these criteria to the goods, services or works being purchased and is dependent on the risk and value of the contract to be awarded. Quality - 40% The quality response is broken down into 3 questions, which have a total weighting of 40%, so the maximum score would be 40 points. The evaluation methodology for each quality question can be seen underneath each question. Price - 60% Price has a total weighting of 60%, therefore, the maximum marks available for this part of the RFQ will be 60 and will be awarded to the lowest price submitted by the potential Supplier. The remaining Suppliers will receive marks on a pro-rata basis from the cheapest to the most expensive price."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-06-25T23:59:59+01:00"
        },
        "status": "complete",
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "submissionMethodDetails": "Submission must be made via In-Tend: Please register to view the documents and upload your submission before the deadline. https://in-tendhost.co.uk/brecklandcouncil/aspx/Home",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed"
        },
        "tenderPeriod": {
            "endDate": "2025-08-11T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-08-01T17:00:00+01:00"
        },
        "otherRequirements": {
            "reservedParticipation": [
                "smeVcse"
            ],
            "reservedParticipationLocation": {
                "gazetteer": {
                    "scheme": "GB-ONS",
                    "identifiers": [
                        "K02000001"
                    ]
                }
            }
        },
        "documents": [
            {
                "id": "A-2492",
                "documentType": "biddingDocuments",
                "description": "The following documents are included in the tender pack and can be accessed via In-Tend: 002-PA-25 Gritting and Winter Services RFQ Final.docx Appendix D - Gritting Maps.docx Appendix E - Location and Pricing Schedule.docx Appendix F - Met Office When to Grit.pdf Appendix G - KPIs.docx In order to view the tender documents, you will need to register at https://in-tendhost.co.uk/brecklandcouncil/aspx/Home",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-2492",
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            },
            {
                "id": "035033-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
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                "datePublished": "2025-06-25T12:20:57+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 6,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 3,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 3,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "Gritting and Winter Services",
            "status": "active",
            "date": "2025-09-19T00:00:00+01:00",
            "value": {
                "amountGross": 92085.33,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": false,
            "suppliers": [
                {
                    "id": "GB-COH-14613101",
                    "name": "GLOVER GROUP (EA) LTD"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "90620000",
                            "description": "Snow-clearing services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKH17",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UKH17",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "contractPeriod": {
                "startDate": "2025-11-03T00:00:00Z",
                "endDate": "2027-03-31T23:59:59+01:00",
                "maxExtentDate": "2028-03-31T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "There is a potential to extend for a further one year."
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "058052-2025",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
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                    "datePublished": "2025-09-19T11:35:10+01:00",
                    "format": "text/html"
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            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2025-10-15T23:59:59+01:00",
                    "status": "scheduled"
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            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "status": "active",
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                "startDate": "2025-11-03T00:00:00Z",
                "endDate": "2027-03-31T23:59:59+01:00",
                "maxExtentDate": "2028-03-31T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "There is a potential to extend for a further one year."
            },
            "value": {
                "amountGross": 92085.33,
                "currency": "GBP"
            },
            "aboveThreshold": false,
            "dateSigned": "2025-10-17T00:00:00+01:00",
            "documents": [
                {
                    "id": "069123-2025",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
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