Notice Information
Notice Title
GSS24823 - Employee Screening Services
Notice Description
The final date and time for the submission of bids is Monday 11th August 2025 at 14:00 DO NOT apply directly to the buyer. All tender information MUST be submitted through the Jaggaer eSourcing Portal. Brief Description of Requirement UKSBS, on behalf of their clients, seeks to procure a supplier that can successfully, confidentially and legally, in accordance with all relevant legislation, provide a baseline security screening service and carry out pre-employment and pre-engagement of candidate checks. What is employee screening? Pre-employment screening is the background check undertaken for staff, contractors, agency personnel and other people with access to the organisation's assets. Typically, this means that checks are conducted to validate and verify information provided by the screening candidate to ensure that they have provided an honest and factual representation to enable organisations to make the best hiring decisions. Aims and Objectives Suppliers bidding for this specialised service must demonstrate clearly with evidence through their tender submissions that they can undertake screening, and provide the desired outcomes for UKSBS in a cost-efficient, and accurate manner through: * compliance with UKSBS' KPIs, UK laws, policy, legislation (UK Data Protection Act 2018), and government standards, * conformity to the BPSS and SLAs indicated, * relevant and required branding, * facility to support candidates during the screening process, * maintenance of GDPR compliance and classifications, and; * provision of reporting, reminders and communication. Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Supplier Attachments tab within the Jaggaer eSourcing Portal. This contract will be awarded based on the evaluation criteria as set out in the RFP document. How to Apply UK Shared Business Services Ltd (UKSBS) will be using the Jaggaer eSourcing Portal for this procurement. To register on the Jaggaer eSourcing portal please use the link https://beisgroup.ukp.app.jaggaer.com/ and follow the instructions to register as a supplier. If you are already registered on the Jaggaer eSourcing Portal and wish to participate in this procurement, please use the link: https://beisgroup.ukp.app.jaggaer.com/. Once you are logged into the system you will be able to locate the Procurement you wish to leave a bid on by clicking the ITTs Open to All Suppliers and searching for the reference number itt_2122
Lot Information
Lot 1
Renewal: 1st December 2029 (including all optional extensions 2+1+1)
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-055442
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/082710-2025
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- UK6 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
79600000 - Recruitment services
Notice Value(s)
- Tender Value
- £1,336,270 £1M-£10M
- Lots Value
- £1,336,270 £1M-£10M
- Awards Value
- £1,336,270 £1M-£10M
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 13 Dec 20252 months ago
- Submission Deadline
- 11 Aug 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 1 Dec 20252 months ago
- Contract Period
- 30 Apr 2026 - 30 Apr 2028 2-3 years
- Recurrence
- 2029-04-02
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Pending
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- UKSBS
- Contact Name
- Not specified
- Contact Email
- professionalservices@uksbs.co.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- SWINDON
- Postcode
- SN2 1FF
- Post Town
- Swindon
- Country
- England
-
- Major Region (ITL 1)
- TLK South West (England)
- Basic Region (ITL 2)
- TLK7 Gloucestershire and Wiltshire
- Small Region (ITL 3)
- TLK71 Swindon
- Delivery Location
- Not specified
-
- Local Authority
- Swindon
- Electoral Ward
- Rodbourne Cheney
- Westminster Constituency
- Swindon North
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/082710-2025
13th December 2025 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/078403-2025
1st December 2025 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/044269-2025
30th July 2025 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/035442-2025
26th June 2025 - Tender notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-055442-2025-12-13T09:53:12Z",
"date": "2025-12-13T09:53:12Z",
"ocid": "ocds-h6vhtk-055442",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PMPN-7535-GNTG",
"name": "UKSBS",
"identifier": {
"scheme": "GB-PPON",
"id": "PMPN-7535-GNTG"
},
"address": {
"streetAddress": "Polaris House, North Star Avenue",
"locality": "Swindon",
"postalCode": "SN2 1FF",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKK14"
},
"contactPoint": {
"email": "professionalservices@uksbs.co.uk"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE",
"description": "Public authority - sub-central government"
}
]
}
},
{
"id": "GB-PPON-PDPT-9425-PJWT",
"name": "Everest Recruitment and Services Ltd",
"identifier": {
"scheme": "GB-PPON",
"id": "PDPT-9425-PJWT"
},
"address": {
"streetAddress": "185 Highfield House",
"locality": "Bolton",
"postalCode": "BL1 4QZ",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKD36"
},
"contactPoint": {
"email": "info@evereuser.co.uk"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme",
"vcse": false,
"publicServiceMissionOrganization": false,
"shelteredWorkshop": false
}
}
],
"buyer": {
"id": "GB-PPON-PMPN-7535-GNTG",
"name": "UKSBS"
},
"tender": {
"id": "GSS24823",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "GSS24823 - Employee Screening Services",
"description": "The final date and time for the submission of bids is Monday 11th August 2025 at 14:00 DO NOT apply directly to the buyer. All tender information MUST be submitted through the Jaggaer eSourcing Portal. Brief Description of Requirement UKSBS, on behalf of their clients, seeks to procure a supplier that can successfully, confidentially and legally, in accordance with all relevant legislation, provide a baseline security screening service and carry out pre-employment and pre-engagement of candidate checks. What is employee screening? Pre-employment screening is the background check undertaken for staff, contractors, agency personnel and other people with access to the organisation's assets. Typically, this means that checks are conducted to validate and verify information provided by the screening candidate to ensure that they have provided an honest and factual representation to enable organisations to make the best hiring decisions. Aims and Objectives Suppliers bidding for this specialised service must demonstrate clearly with evidence through their tender submissions that they can undertake screening, and provide the desired outcomes for UKSBS in a cost-efficient, and accurate manner through: * compliance with UKSBS' KPIs, UK laws, policy, legislation (UK Data Protection Act 2018), and government standards, * conformity to the BPSS and SLAs indicated, * relevant and required branding, * facility to support candidates during the screening process, * maintenance of GDPR compliance and classifications, and; * provision of reporting, reminders and communication. Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Supplier Attachments tab within the Jaggaer eSourcing Portal. This contract will be awarded based on the evaluation criteria as set out in the RFP document. How to Apply UK Shared Business Services Ltd (UKSBS) will be using the Jaggaer eSourcing Portal for this procurement. To register on the Jaggaer eSourcing portal please use the link https://beisgroup.ukp.app.jaggaer.com/ and follow the instructions to register as a supplier. If you are already registered on the Jaggaer eSourcing Portal and wish to participate in this procurement, please use the link: https://beisgroup.ukp.app.jaggaer.com/. Once you are logged into the system you will be able to locate the Procurement you wish to leave a bid on by clicking the ITTs Open to All Suppliers and searching for the reference number itt_2122",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "79600000",
"description": "Recruitment services"
}
],
"deliveryAddresses": [
{
"region": "UK",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UK",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"value": {
"amountGross": 1603524,
"amount": 1336270,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "services",
"aboveThreshold": true,
"coveredBy": [
"GPA"
],
"submissionMethodDetails": "https://beisgroup.ukp.app.jaggaer.com/",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en"
]
},
"tenderPeriod": {
"endDate": "2025-08-11T14:00:00+01:00"
},
"enquiryPeriod": {
"endDate": "2025-07-31T13:00:00+01:00"
},
"awardPeriod": {
"endDate": "2025-09-01T23:59:59+01:00"
},
"lots": [
{
"id": "1",
"status": "complete",
"value": {
"amountGross": 1603524,
"amount": 1336270,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "price",
"name": "Commercial",
"numbers": [
{
"number": 25,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Technical",
"numbers": [
{
"number": 75,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Commercial",
"numbers": [
{
"number": 25,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Technical",
"numbers": [
{
"number": 75,
"weight": "percentageExact"
}
]
}
]
},
"suitability": {
"sme": true
},
"contractPeriod": {
"startDate": "2025-12-01T00:00:00+00:00",
"endDate": "2027-11-30T23:59:59+00:00",
"maxExtentDate": "2029-11-30T23:59:59+00:00"
},
"hasRenewal": true,
"renewal": {
"description": "1st December 2029 (including all optional extensions 2+1+1)"
}
}
],
"documents": [
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
},
{
"id": "035442-2025",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/035442-2025",
"datePublished": "2025-06-26T14:22:02+01:00",
"format": "text/html"
},
{
"id": "044269-2025",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/044269-2025",
"datePublished": "2025-07-30T13:27:27+01:00",
"format": "text/html"
}
],
"hasRecurrence": true,
"recurrence": {
"dates": [
{
"startDate": "2029-04-02T23:59:59+01:00"
},
{
"startDate": "2029-04-02T23:59:59+01:00"
}
]
},
"amendments": [
{
"id": "044269-2025",
"description": "Timescales for bid submission deadline updated"
}
]
},
"language": "en",
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"value": 17,
"relatedLot": "1"
},
{
"id": "2",
"measure": "finalStageBids",
"value": 16,
"relatedLot": "1"
},
{
"id": "3",
"measure": "smeFinalStageBids",
"value": 8,
"relatedLot": "1"
},
{
"id": "4",
"measure": "vcseFinalStageBids",
"value": 0,
"relatedLot": "1"
}
]
},
"awards": [
{
"id": "1",
"status": "pending",
"date": "2025-12-01T00:00:00+00:00",
"value": {
"amountGross": 1603524,
"amount": 1336270,
"currency": "GBP"
},
"mainProcurementCategory": "services",
"aboveThreshold": true,
"suppliers": [
{
"id": "GB-PPON-PDPT-9425-PJWT",
"name": "Everest Recruitment and Services Ltd"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "79600000",
"description": "Recruitment services"
}
],
"deliveryAddresses": [
{
"region": "UK",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UK",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"standstillPeriod": {
"endDate": "2025-12-11T23:59:59+00:00"
},
"contractPeriod": {
"startDate": "2026-05-01T00:00:00+01:00",
"endDate": "2028-04-30T23:59:59+01:00",
"maxExtentDate": "2030-04-30T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "This contract has been let as 2 year intial term with the option to extend +1year and then a further +1year"
},
"relatedLots": [
"1"
],
"documents": [
{
"id": "078403-2025",
"documentType": "awardNotice",
"noticeType": "UK6",
"description": "Contract award notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/078403-2025",
"datePublished": "2025-12-01T11:02:49Z",
"format": "text/html"
},
{
"id": "082710-2025",
"documentType": "awardNotice",
"noticeType": "UK6",
"description": "Contract award notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/082710-2025",
"datePublished": "2025-12-13T09:53:12Z",
"format": "text/html"
}
],
"assessmentSummariesDateSent": "2025-12-01T00:00:00+00:00",
"milestones": [
{
"id": "1",
"type": "futureSignatureDate",
"dueDate": "2025-12-17T23:59:59+00:00",
"status": "scheduled"
}
],
"amendments": [
{
"id": "082710-2025",
"description": "Correction of the initial term period of to confirm this is a 2 +1, +1 Contract. Also extension of standstill period and estimated award dates"
}
]
}
]
}