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Interim Direct Award - Door Entry System Services

Dacorum Borough Council

This public procurement record has 1 release in its history.

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27 Jun 2025 at 11:08

UK5 - Transparency Notice
Summary of the contracting process

Dacorum Borough Council has directly awarded a contract to Amthal Fire & Security Ltd for the provision of door entry system services across its housing stock. This public procurement process falls under the services industry category and involves essential maintenance, repairs, and emergency response services. The procurement, completed through a direct award due to the urgent need for continuity of critical safety-related services, covers the period from 1 July 2025 to 30 June 2026. The total estimated value of the contract is £200,000, excluding VAT. The contract will be delivered across various locations in the United Kingdom, focusing on regions like East of England (UKH23). The need for this direct award arose from the unexpected early termination by the previous provider, necessitating an immediate solution to maintain resident security and wellbeing.

This tender provides significant opportunities for businesses specialising in security equipment support and services, particularly those experienced in maintenance and repair. Companies with a focus on securing public sector contracts, especially SMEs with expertise in safety-critical environments, would find this procurement valuable for business growth. The emphasis on rapid service mobilization highlights the need for suppliers already adept in handling complex technical systems promptly, aligning with Dacorum's need for reliability and expertise in continuing vital public services without disruption.

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Notice Information

Notice Title

Interim Direct Award - Door Entry System Services

Notice Description

The contract covers the interim provision of maintenance, repair, and emergency response services for communal door entry systems installed across Dacorum Borough Council's housing stock. This includes: 24/7 responsive call-out and fault rectification Planned preventative maintenance Repairs to access control panels, audio-visual intercoms, door automation systems, and associated cabling and infrastructure Minor upgrades and component replacements where necessary Asset verification and system labelling The total estimated contract value is PS200,000 (excluding VAT). The supplier is required to begin service delivery from 1 July 2025, operating across multiple residential sites within the borough. The duration of the contract is 12 months. Due to the criticality of this safety-related service and the urgency of maintaining operational continuity following the early termination of the incumbent provider, the contract was directly awarded to a supplier with established experience delivering related security system services within Dacorum.

Procurement Information

Following the unexpected early termination by the incumbent provider, the Council was left with insufficient time to complete a compliant procurement procedure before service cessation on 30 June 2025. Given the essential and safety-critical nature of the contract, a direct award was necessary to ensure continuity of service and safeguard residents. The urgency arose from circumstances not attributable to the Council.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0554df
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/035682-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK5 - Transparency Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50610000 - Repair and maintenance services of security equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£200,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
27 Jun 20251 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
27 Jun 20251 years ago
Contract Period
1 Jul 2025 - 30 Jun 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Dacorum Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HEMEL HEMPSTEAD
Postcode
HP1 1DN
Postcode Area
Hemel Hempstead
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH27 South West Hertfordshire
Delivery Location
Not specified
Local Authority
Dacorum
Electoral Ward
Hemel Hempstead Town
Westminster Constituency
Hemel Hempstead

Supplier Information

Number of Suppliers
1
Supplier Name

Amthal Fire & Security Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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