Body Removal and Storage Colchester and Tendring areas of Essex

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    "date": "2025-11-10T15:09:07Z",
    "ocid": "ocds-h6vhtk-055500",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PWVM-4844-NRQH",
            "name": "Essex County Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PWVM-4844-NRQH"
            },
            "address": {
                "streetAddress": "County Hall, Market Road",
                "locality": "Chelmsford",
                "postalCode": "CM1 1QH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH36"
            },
            "contactPoint": {
                "email": "ProcurementSandA@essex.gov.uk"
            },
            "roles": [
                "buyer"
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    "buyer": {
        "id": "GB-PPON-PWVM-4844-NRQH",
        "name": "Essex County Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "The Authority wishes to invite interested parties to complete a market engagement questionnaire using Microsoft forms. A link to the microsoft form will be included within the documents that will be published on Procontract, the Councils e-tendering system. Responses to this market engagement can only be submitted via Procontract. ECC uses an e-tendering system, ProContract and you will need to create an account on ProContract to access and respond to both this market engagement exercise and to bid for any future opportunities issued by ECC, including this Body Removal Contract. Please visit https://procontract.due-north.com/Register to register an account. It is free to register and use the system. If you have any questions regarding this exercise, please submit them via the ProContract Portal and we will reply to your questions as soon as possible. We look forward to your participation and contributions.",
                "dueDate": "2025-08-01T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "035730-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/035730-2025",
                "datePublished": "2025-06-27T12:02:29+01:00",
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                "description": "Preliminary market engagement notice on Find a Tender",
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                "datePublished": "2025-07-23T12:57:05+01:00",
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            {
                "id": "044738-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
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                "datePublished": "2025-07-31T13:21:15+01:00",
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    "tender": {
        "id": "C008PC",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Body Removal and Storage Colchester and Tendring areas of Essex",
        "description": "Delivery of body removal services in the Colchester and Tendring areas of Essex. Essex County Council (ECC) is responsible for providing the Coroner Service for the Essex Coroner Area which includes the administrative areas of Essex County Council and the unitary authorities (Thurrock Council and Southend City Council). In support of this work, ECC must provide body removal services splitting the county into 6 geographical areas. Page 2 to 5 We are wishing to engage on an opportunity for re-tendering a contract to cover body removal in the Colchester and Tendring Districts. We are inviting responses from the market to support Essex County Council to design a tender which will meet our requirements and provide best value for the residents of Essex. The closing date for responses is 5pm on 24 July 2025. The current estimated publication date for the tender is September 2025 with a provisional contract award date during December 2025. The contract start date will be April 1st, 2026. This notice is intended as an awareness, communication and information gathering exercise. Participation is no indication of a commitment to partake in any future tendering process nor does it infer any preferential or special status on those individuals and organisations who participate. Please also note that this notice is not intended as a call for competition and as such you will need to express your interest in any future tender opportunity once the tender notice is published. You are also advised to ensure your data on the Central Digital Platform is maintained up to date. Please also note the following with regard to the potential impact of Local Government Reform (LGR) and Devolution to this project. The contracting authority is Essex County Council and any Successor Body meaning one or more entities which assumes any of the Council's functions (as applicable) as a result of Local Government Reform (LGR). Such successor body or bodies may be, without limitation, a local authority, a combined authority, a combined county authority, a strategic authority or any other status determined pursuant to the Devolution and LGR Legislation.",
        "items": [
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                "id": "1",
                "additionalClassifications": [
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                        "scheme": "CPV",
                        "id": "98370000",
                        "description": "Funeral and related services"
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                ],
                "deliveryAddresses": [
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                        "region": "UKH3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKH3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKH3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKH3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "1B",
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                        "scheme": "CPV",
                        "id": "98370000",
                        "description": "Funeral and related services"
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                        "region": "UKH3",
                        "country": "GB",
                        "countryName": "United Kingdom"
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        ],
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
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                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2028-03-31T23:59:59+01:00",
                    "maxExtentDate": "2031-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "identifiers": [
                    {
                        "id": "1A"
                    }
                ],
                "title": "Colchester City Council Area",
                "description": "Provision of Body Removal in this area",
                "value": {
                    "amountGross": 120000,
                    "amount": 120000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "price",
                            "description": "the contract rate",
                            "numbers": [
                                {
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                                    "weight": "percentageExact"
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                        },
                        {
                            "type": "quality",
                            "name": "Technical Quality",
                            "description": "responses to quality questions",
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                        },
                        {
                            "type": "quality",
                            "name": "quality",
                            "description": "response to Social Value criteria",
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                                    "number": 5,
                                    "weight": "percentageExact"
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                    ]
                },
                "renewal": {
                    "description": "14.1 The Agreement term for this agreement with be 2 years. The initial term will be from 1st April 2026 to 31st March 2028 with the option of an extension for a further three years. The Authority may at its sole discretion extend the Contract Term by such period as it may specify in written notice given not less than 3 months prior to the expiry of the Contract Term (as extended from time to time) and may do so on as many occasions as it shall think fit provided that such extensions shall not exceed 36 months in total. The decision to extend the Agreement with is at the sole discretion of Essex County Council."
                }
            },
            {
                "id": "1B",
                "title": "Tendring District Council Area",
                "description": "Provision of body removal services in the Tendring District Council Area",
                "status": "active",
                "value": {
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                    "amount": 60000,
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                            "type": "quality",
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                            "description": "response to Social Value criteria",
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                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2028-03-31T23:59:59+01:00",
                    "maxExtentDate": "2031-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "14.1 The Agreement term for this agreement with be 2 years. The initial term will be from 1st April 2026 to 31st March 2028 with the option of an extension for a further three years. The Authority may at its sole discretion extend the Contract Term by such period as it may specify in written notice given not less than 3 months prior to the expiry of the Contract Term (as extended from time to time) and may do so on as many occasions as it shall think fit provided that such extensions shall not exceed 36 months in total. The decision to extend the Agreement with is at the sole discretion of Essex County Council."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-09-01T23:59:59+01:00"
        },
        "status": "active",
        "amendments": [
            {
                "id": "042354-2025",
                "description": "the submission date has been changed to 31st July 2025"
            },
            {
                "id": "044738-2025",
                "description": "the submission date for responses is now 1700 1st August 2025"
            }
        ],
        "value": {
            "amountGross": 180000,
            "amount": 180000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "submissionMethodDetails": "Selection of tenderers will be based solely on the criteria set out for the procurement. For this tender the Authority will be using the ProContract (aka Due North) eSourcing portal https://procontract.due-north.com throughout the procurement process, and all communications with Essex County Council relating to this procurement exercise must be via the portal's messaging system. Supplier registration on the portal is free of charge and can be done via: https://procontract.due-north.com/ The reference and title of this procurement in ProContract DN778344 C008PC Body Removal Colchester and Tendring Project information - It is recommended that any Bidder not already registered on the ProContract eSourcing portal, register at the earliest opportunity. The Authority reserves the right to amend timescales for any reason and change the assessment criteria where necessary for example if there are genuine omissions or mistakes. The Authority also reserves the right to cancel the procurement exercise and/or not to award all or part of a contract. The Authority will not be responsible for any costs incurred by bidders in relation to this procurement exercise.",
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        "tenderPeriod": {
            "endDate": "2025-12-08T12:00:00Z"
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        "enquiryPeriod": {
            "endDate": "2025-11-21T23:59:59Z"
        },
        "awardPeriod": {
            "endDate": "2026-02-02T23:59:59Z"
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        "documents": [
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                "id": "conflictOfInterest",
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                "description": "Not published"
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            {
                "id": "A-7627",
                "documentType": "biddingDocuments",
                "description": "* PSQ (PDF version) * Bidder Guidance * Specification * Terms and Conditions * Pricing Matrix * APRS Declaration form * Appendix 1 - Risk (If Used) * Appendix 2 - Contract Area and list of Parishes * Appendix 3 - Key Performance Indicators and Performance Reporting * Appendix 4 - Average no of bodies removed per month * Appendix 5 - HTA Information * Appendix 6 - Technical Quality Questions * FOI - Freedom of Information Act table",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7627",
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            {
                "id": "072494-2025",
                "documentType": "tenderNotice",
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                "description": "Tender notice on Find a Tender",
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